These Bylaws are intended to provide regulation of and procedures for the orderly fulfillment of the responsibilities and authority delegated to the College and its faculty by the Statutes of the University of Illinois.
ARTICLE I - COLLEGE GOVERNANCE
Section 1. Faculty Membership(2)
Membership in the College is defined as follows:
The faculty of the University and any of its units, except for the Graduate College, consists of those members of the academic staff with the rank or title in that unit of professor, associate professor, assistant professor, or instructor who are tenured or receiving probationary credit toward tenure, and those administrators in the direct line of responsibility for academic affairs (persons who hold the title Director or Dean in an academic unit, Vice Chancellor for Academic Affairs, Chancellor and President). Administrative staff not in the direct line of responsibility for academic affairs are members of the faculty only if they also hold faculty appointments. The bylaws of any academic unit may further mandate a minimum percent faculty appointment in that unit for specific faculty privileges, such as voting privileges.
The bylaws may also grant specified faculty privileges to members of the academic staff of the unit with the rank or title of professor, associate professor, assistant professor, or instructor, including clinical, research, adjunct, or visiting titles, who are not included in subsection above (i.e., neither tenured nor receiving probationary credit toward tenure), and to selected faculty of other units. Voting on these provisions of the bylaws is limited to those named in the subsection above.
Voting privileges at College meetings are granted to any emeritus member of the faculty who had held a tenured appointment in the College prior to retirement and currently holds at least a fifty percent faculty appointment with the College.
Section 2. Faculty Voting
a. Each faculty person as defined in Section 1 of this Article is a voting member of the College.
b. Members of the faculty on joint appointments shall be eligible as candidates and shall vote only in the department from which they receive most of their salary. At the beginning of the Fall semester of each year members on joint appointments whose salary is evenly divided among the affected departments shall choose the one department in which they shall be eligible as candidates and in which they shall vote.
c. Whenever faculty action on a question is required before the next regular faculty meeting the College Executive Committee shall decide whether (1) the Dean should call a special faculty meeting or (2) the question should be decided by a mailed ballot sent to all faculty members eligible to vote. When a mailed ballot is used the mailing procedure shall be the same as that used in the election of the College Executive Committee.
Section 3. College Educational Policy
a. College educational policies are formulated by the Dean and the College Standing Committees and presented to the College faculty for its consideration.
b. The Dean is the chief executive officer of the College and the agent of the College faculty for the execution of College educational policy.
ARTICLE II - COLLEGE FACULTY MEETINGS
Section 1. Chair
a. The Dean shall call meetings of the college faculty to consider questions of college and departmental governance and educational policy at such times as the Dean or the Executive Committee may deem necessary.(3)
b. The senior faculty member of the College Executive Committee shall serve as the Vice Chair. The Senior faculty member is that member having the highest professorial rank who has the longest tenure in that rank at the University of Illinois at Chicago.
Section 2. Secretary
a. A secretary to the faculty shall be elected at the first regular Spring semester
meeting and shall serve from August 15 until August 14 of the next year. A vacancy shall be filled by election at the next faculty meeting and the person so elected shall complete the unexpired term.
b. The secretary shall keep minutes of all meetings and shall send these minutes to the faculty at least one week before the next meeting with the agenda for that meeting.
Section 3. Parliamentarian
A parliamentarian shall be appointed by the Dean and shall continue in office at the pleasure of the Dean.
Section 4. Time of Meetings
a. At least one regular meeting of the College faculty shall be held each semester with the dates to be fixed by the Dean in consultation with the Executive Committee.
b. Other meetings may be called by the Dean from time to time as deemed desirable; except, that upon written request of two or more members of the Executive Committee, a special meeting shall be called within ten days after receipt of the request.
c. The Dean shall also convene a special meeting within ten days after receipt of a petition (unless a different date is specified in the petition) for such signed by ten percent of the faculty.
Section 5. Quorum
Thirty-five voting members present at a College faculty meeting shall constitute a quorum. There shall be a call for a quorum at the beginning of each meeting. Whenever a question is to be decided by means of a mailed ballot (Article I, Section 2, Paragraph C) forty valid ballots shall constitute a quorum.
Section 6. Agenda and Voting
a. An agenda for all regular meetings shall be delivered to the faculty at least seven (7) calendar days before such meeting; except that this requirement may be waived for special meetings with the consent of a majority of the members of the Executive Committee.
b. Members of the faculty who wish to include items on the agenda of a regular meeting of the College shall submit these items in writing to the Dean at least fourteen (14) calendar days before the scheduled meeting. The Dean, in consultation with the Executive Committee, shall consider inclusion of these items in the agenda. This provision shall not abrogate the right of any member of the faculty at any regular meeting to bring matters to the attention of the College under the appropriate headings of "old" or "new" business.
c. Matters referred to a committee shall be reported on at the next regular meeting.
d. When proposals for issues falling within the purview of the Undergraduate Academic Program Committee or the Graduate Academic Program Committee are to come before the faculty, the chairs of these committees shall deliver to the faculty such proposals at least seven (7) calendar days prior to the meeting. Alternatively, the chairs may deliver to the Dean's Office such proposals at least fourteen (14) calendar days before the College Meeting so that they may be included with the agenda.
e. The method of voting on a motion or on any other matter shall be by secret ballot whenever two or more voting members request that ballots be used.
Section 7. New Business and Ad Hoc Committees
In the event new business involves faculty action establishing an ad hoc committee, the Dean shall appoint such committee within fourteen (14) calendar days after its authorization.
Section 8. Rules of Order
Robert's Rules of Order, Revised shall prevail at faculty meetings except where otherwise provided for in these Bylaws.
ARTICLE III - COLLEGE COMMITTEES
Section 1. Standing Committees
The standing committees in the College are:
The Executive Committee
The Graduate Academic Program Committee
The Undergraduate Academic Program Committee
The Student Relations Committee
The College Coordinating Committee
The Computer Policy Committee
The MBA Program Committee
The Ph.D. Program Committee
Section 2. Provisions Governing Standing Committees
a. Membership
1) The Executive Committee of the College shall consist of one member from each department, elected to the committee by the College faculty in a manner prescribed in Article VI of these Bylaws. The Dean is ex officio a member with vote and the Chair of the Committee.
2) Each of the committees listed below shall consist of one member from each department chosen by ballot by the department.
Graduate Academic Program Committee
Undergraduate Academic Program Committee
Student Relations Committee
College Coordinating Committee
Computer Policy Committee
3) Ph.D. Program Committee
Membership shall consist of the chair of the area tracks, and the following ex officio members:
the Associate Dean in charge of the Ph.D. Program
the Associate Dean in charge of the MBA Program
the Associate Dean for Academic Affairs
Faculty who are members of the Ph.D. Committee only by virtue of their membership in the GAPC will not have voting rights. All other members will have voting rights. The Associate Dean in charge of the Ph.D. Program will chair the Committee. If any department is not represented by the preceding members, the Head may appoint a member to the Committee.
4) MBA Program Committee
Membership will consist of the faculty teaching in the full-time MBA program including those faculty responsible for the Professional Topics Sequence courses, and the following ex officio members:
The Associate Dean in charge of the MBA Program
The Associate Dean for Academic Affairs
Faculty who are members of the MBA Committee only by virtue of their membership in the GAPC will not have voting rights. The Associate Dean in charge of the MBA Program will chair the Committee. If any Department is not represented by the preceding members, the Head may appoint a member to the Committee.
b. Meetings
1) At least one regular meeting of each committee shall be held each semester with the dates to be fixed by the committee.
2) Other meetings shall be called as needed.
3) The first meeting of each committee shall be held as soon as possible following the election.
4) The meetings of each committee shall be open meetings, except when personnel matters are discussed. Personnel matters are defined to include, but are not limited to, matters concerning professional evaluation, grievances and complaints, litigation, remuneration--including special awards and benefits, and such other matters as arise from time to time.
c. Chair and Secretary
1) Each committee, except: Executive Committee, Ph.D. Program Committee, and MBA Program Committee, shall elect its chair annually from among its members.
a) The Chair of the Executive Committee is the Dean.
b) The Chair of the Ph.D. Program Committee is the Associate Dean In charge of the Ph.D Program.
c) The Chair of the MBA Program Committee is the Associate Dean In charge of the MBA Program.
2) Each committee shall elect its secretary annually.
d. Quorum
A quorum shall consist of a majority of voting members. If a quorum is not present, the meeting shall be called again for a time not later than the next week of regular teaching.
e. Absence
1) In the absence of any elected member of the Executive Committee because of illness, leave or any other reason, the place of the absent member will be filled pro tem. by the member's alternate as identified in Article VI of these Bylaws. For the absence of the Dean see Article IV, Section 1c of these Bylaws.
2) In the absence of any faculty member of a committee, except the Executive Committee, because of illness, leave or any other reason, the place of the absent member will be filled pro tem. by a substitute member appointed by the advisory committee of the affected department.
f. Agenda
The time, place, and agenda for committee meetings shall be posted in a prominent place in the College and distributed to each member of the Committee five days before the meeting is to be held.
g. Minutes
1) The minutes of all committee meetings shall be kept on file in the offices of each department in the College, and shall be made available on request.
2) It is the responsibility of each committee Chair to supply the succeeding Chair each year with the committee's minutes no later than September 1 of each year.
h. Terms
1) Committee membership shall consist of 2-year staggered terms, with rotation of terms to be as specified in Article VI, Section 2a and 4a of these Bylaws.
2) The two-year term of office for each member shall begin on August 15 and end on August 14 two years later.
i. Special Assignments
Each committee shall study special problems referred to it by the Dean, the College Executive Committee, or the faculty. It shall report its recommendations to the faculty for review and appropriate action.
Section 3. Ad Hoc Committees
Ad Hoc Committees shall be appointed by the Dean from time to time in consultation with the College Executive Committee.
ARTICLE IV - SPECIAL PROVISIONS FOR STANDING COMMITTEES
Section 1. Executive Committee
a. The Committee's role in the College is described as follows:
An Executive Committee of two or more members elected annually by and from the faculty of the College by secret written ballot shall be the primary advisory committee to the Dean of the College. It shall advise the Dean on the formulation and execution of college policies and, unless otherwise provided by the faculty of the College, on promotions, dismissals, and tenure decisions and shall transact such business as may be delegated to it by the faculty. The faculty may determine the size of its Executive Committee and may choose to elect its members for two- or three-year staggered terms. Not more than one-half of the membership of the Executive Committee shall be from one department or comparable teaching unit of the College. the Dean is ex officio a member and chairperson of the Committee. While the Executive Committee is in session to prepare its advice on appointment of the Dean, or to review the Dean's performance, the Dean shall not be a member and the Committee shall be chaired by a Committee member elected by the Committee for that purpose.(4)
b. A special meeting of the Committee shall be convened upon the presentation of a written request by any two members of the Committee to either the Dean or the Vice Chair as specified in Section 1c of this Article. This meeting shall be called within ten days after the receipt of the request unless the request specifies a later date. Written notice of the special meeting together with a list of subjects to be discussed shall be sent to all members of the Committee.
c. If the Dean is not present at a meeting of the Committee the Vice Chair (Article II, Section 1b) shall preside, except when the Committee is meeting to advise on the appointment of the Dean (Article IV, Section 1a).
d. In all matters involving appointment, reappointment, or non-reappointment of Associate Deans, Assistant Deans, Directors, and Coordinators, the Dean shall obtain the advice of the College Executive Committee.
e. In the case of prolonged absence of the Dean, the Acting Dean shall call and chair the meetings of the Committee. If an Acting Dean has not been appointed, the Vice Chair shall call the meetings.
f. Copies of minutes of the Committee shall be delivered to all members of the College faculty within 14 days after each meeting. The Committee shall approve its minutes.
g. Associate Deans, Assistant Deans and Department Heads or Chair-persons shall not be eligible to serve on the committee.
h. The College Executive Committee is the primary statutory advisory body on the formulation of College policy, including policy on budget formulation, allocation, and review. As required by the Statutes, the Dean shall prepare the budget of the College in consultation with the Executive Committee of the College.(5) The Department Heads are the primary agents for implementing budget policy within their departments.
Section 2. Graduate Academic Program Committee
a. Individuals serving on this Committee must be members of the graduate faculty and subject to the requirements of the Graduate College.
b. The Committee shall serve as the agent of the College faculty for the study of and recommendations on graduate programs, including new programs, new course proposals, changes in prerequisites, changes in contact hours, recommendations for curricula, general education offerings, admission, scholastic standards, and graduation requirements.
c. The Committee shall have authority to take action without faculty approval on graduate educational policy matters which do not materially affect any graduate academic program of a department or of the College and shall report to the faculty periodically on such actions.
d. The following are ex officio members without vote:
Associate Dean for Academic Affairs
Associate Dean in charge of the Ph.D. Program
Associate Dean in charge of the MBA Program
Section 3. Undergraduate Academic Program Committee
a. This Committee shall serve as the agent of the College faculty for study of and recommendations on undergraduate programs, including new programs, new course proposals, changes in prerequisites, changes in contact hours, recommendations for curricula, general education offerings, admission, scholastic standards, and graduation requirements.
b. The Committee shall have authority to take action without faculty approval on undergraduate educational policy matters which do not materially affect any undergraduate academic program of a department or of the College and shall report to the faculty periodically on such actions.
c. The following are ex officio members without vote:
Associate Dean for Undergraduate Student Affairs
Associate Dean for Academic Affairs
Section 4. Student Relations Committee
a. This Committee shall serve as the agent of the College faculty for study of and recommendations in the areas of student registration and advisement and all other matters relating to students, except educational policy.
b. The Committee shall advise the Dean on the approval of student petitions and student appeals, and in the selection of student recipients for College scholarships and awards.
c. The Associate Dean for Undergraduate Student Affairs is an ex officio member without vote.
Section 5. College Coordinating Committee
a. This committee shall serve as the agent of the College faculty for study of and recommendations in the areas of library relations, building and space, lectures, research, alumni relations, social functions, and any other matter involving College coordination.
b. The Associate Dean for Academic Affairs is an ex officio member without vote.
Section 6. Ph.D. Program Committee
a. Individuals serving on this Committee must be members of the graduate faculty and subject to the requirements of the Graduate College.
b. The Committee shall undertake studies to provide and make recommendations on the Ph.D. program including new programs, new course proposals, changes in prerequisites, changes in contact hours, recommendations for curricula, general education offerings, admission, scholastic standards, and graduation requirements.
c. The Committee is a subcommittee of the Graduate Academic Program Committee.
d. The following are ex officio members without vote:
Associate Dean in charge of the Ph.D. Program
Associate Dean in charge of the MBA Program
Associate Dean for Academic Affairs
Section 7. MBA Program Committee
a. Individuals serving on this Committee must be members of the graduate faculty and subject to the requirements of the Graduate College.
b. The Committee shall undertake studies to provide and make recommendations on the MBA program including new programs, new course proposals, changes in prerequisites, changes in contact hours, recommendations for curricula, general education offerings, admission, scholastic standards, and graduation requirements.
c. The Committee is a subcommittee of the Graduate Academic Program Committee.
d. The following are ex officio members without vote:
Associate Dean in charge of the MBA Program
Associate Dean for Academic Affairs
Section 8 Computer Policy Committee
a. The committee will serve as the agent of the College faculty for study of and recommendations in the areas of computational policy, directions, and all other computer-related educational, research and administrative support needs of the faculty and students of the College. Included are hardware and software recommendations, computational facilities and support provided to students and faculty, administrative computational support to the faculty and students of the College, and the like.
b. The committee will also identify computational trends and educational needs, their impact on the curriculum of the College, and the resulting desired curricular computational requirements from students, in coordination with the Undergraduate Academic Program Committee, the Graduate Academic Program Committee, the MBA Program Committee, and the Ph.D. Program Committee. The resulting recommendations of the Computer Policy Committee will be forwarded for consideration and action to the other standing committees of the College and the faculty.
c. The committee will advise the Dean in all matters related to the computationally related budget of the College, and shall report to the faculty periodically on such recommendations.
d. The Associate Dean for Academic Affairs is an ex officio member without vote.
ARTICLE V - ORGANIZATION OF COLLEGE OF BUSINESS ADMINISTRATION DEPARTMENTS
Section 1. Type of Organization
A department may be organized either with a Head or with a Chairperson. Article IV of the University of Illinois Statutes which contains provisions for a Head is quoted in the Appendix A of these Bylaws.
Section 2. Department Meetings
a. The faculty of the department shall meet at least once each semester and at such other times as the Head may deem it necessary.
b. A special meeting of the faculty of the department shall be called upon petition of 25% of the voting members and shall take place not later than ten days after the receipt of the petition. Written notice and an agenda shall be sent to all members at least four working days prior to the meeting.
c. If the Head is not present at a called meeting, the senior faculty member shall preside.
d. Advisory Committee of Departments (see paragraph "e" in Appendix A).
1) The first meeting of the Advisory Committee shall take place within two weeks of the beginning date of each semester. Other meetings shall be determined by the Head except as specified in the next paragraph.
2) Other meetings of the Advisory Committee shall be called upon the presentation of a written request of at least 25% of the voting members. Written notice of such meetings shall be sent to all voting members of the committee.
3) If the Head is not present at a meeting of the Advisory Committee the senior faculty member of the department shall preside.
4) There shall be a meeting of the Advisory Committee in March of each year to consider recommending the retention of the Head of the Department and shall be called by the senior faculty member of the Advisory Committee. The Head shall not be present at this meeting.
In matters involving the appointment, reappointment, or non-reappointment of a Department Head, including the annual review of the Head, the Dean shall obtain the written recommendation of that department's Advisory Committee. In arriving at its recommendation the Advisory Committee shall solicit the views of all voting members of its faculty and report those views as part of its formal written report to the Dean. Each Advisory Committee shall also inform the Executive Committee of the College and the voting members of its department of the final recommendation made to the Dean.
Section 3. Departmental Bylaws
Each department may adopt bylaws to govern itself. Such bylaws shall be consistent with College Bylaws and University Statutes. (Appendix B)
ARTICLE VI - COLLEGE COMMITTEES' ELECTIONS
Section 1. Time of Elections
Annual elections to fill committee vacancies will be held not later than the 12th week of each Spring semester.
Section 2. Procedures for the Executive Committee
a. In the even numbered years the members are elected one each from the departments of Accounting, Economics, and Finance; in the odd numbered years the members are elected one each from the departments of Managerial Studies, and Information and Decision Sciences.
b. In any year each of the affected departments nominates by ballot two candidates for the committee.
c. A secret ballot containing the names of the candidates, two from each department, shall be mailed by the Dean to each voting member in the College not later than two weeks prior to the date of the election.
d. The candidate from each department receiving the higher number of votes shall be elected as the regular member of the Committee. The second candidate from each department shall serve as the alternate member from that department.
e. In the event a regular member cannot complete a term in office, the vacancy shall be filled for the remainder of the term by holding a special College election. The election procedure shall be the same as during a regular election as described in this section. If an alternate member cannot complete a term of office the vacancy shall be filled for the remainder of the term by the affected department.
Section 3. Tally of Election Results for the Executive Committee
a. The results of the balloting shall be tallied by a Tellers Committee consisting of three voting members.
b. In odd numbered years, the tellers, one each from the departments of Accounting, Economics, and Finance will be named by their Department Head or Chairperson to tally the ballots. In even numbered years the same procedure will be used by the departments of Managerial Studies, and Information and Decision Sciences.
c. The Tellers Committee shall elect its chair annually from among its members.
d. The final tally each year shall be certified by the chair of the Tellers Committee and reported to the Dean who will notify each member of the faculty of the results within one week following the elections.
Section 4. Procedures for Other Standing Committees
a. In the even numbered years the departments of Accounting, Economics, and Finance elect, by ballot, one member each to the other standing committees. In the odd number years the same procedure will be used by the departments of Managerial Studies, and Information and Decision Sciences.
b. The affected departments will report the names of the people elected to the Dean who will notify each member of the faculty of the election results within one week following the elections.
ARTICLE VII - SUSPENSION AND AMENDMENTS
Section 1. Suspension
These Bylaws, or section thereof, may be set aside for any one meeting by two-thirds of the voting members present, except that such process shall not apply to the amendment process.
Section 2. Amendments
These Bylaws may be amended by presenting a written statement of the amendment by the faculty at a regular meeting, and approving the amendment at the next regular meeting by a vote of two-thirds of the voting members present.
This Appendix contains the provisions in the University of Illinois Statutes which apply to the organization of College departments organized with a Head.
a. The Head of a department shall be appointed without specified term by the Board of Trustees on recommendation by the Chancellor and the President after consultation with the Dean of the College and all members of the departmental faculty. The Head may, however, be relieved of title and duties as Head of the department by the Board of Trustees, on recommendation of the Chancellor and the President in consultation with the Dean of the College. The performance of the Head shall be evaluated at least once every five years. As one component of this evaluation, views shall be solicited from the entire department faculty.
b. In each department organized with a Head, the Head, in consultation with the Advisory Committee, shall determine the departmental faculty membership and voting rights of the academic staff in the department who are not tenured or receiving probationary credit and who hold the rank of professor, associate professor, assistant professor, or instructor. The Head, in consultation with the Advisory Committee, may invite other persons who are not members of the department faculty to attend meetings of the department faculty, but such persons shall have no vote. The Head of the department shall have the power to determine such matters as do not affect other departments or properly come under the supervision of larger administrative units.
c. In each department organized with a Head, the Head shall have general direction of the work of the department. The Head shall (1) consult with the departmental Advisory Committee in regard to departmental policy; (2) consult with each member of the department regarding the nature and scope of the work in the charge of that member; (3) call meetings of the departmental faculty for explanation and discussion of departmental policies, educational procedure, and research, of which there shall be at least one in each academic year for consideration of departmental governance, and educational policy; (4) be responsible for the organization of the work of the department, for the quality and efficient progress of that work, for the formulation and execution of departmental policies, and for the execution of University and College policies insofar as they affect the department; (5) report on the teaching and research of the department; (6) have general supervision of the work of students in the department; (7) prepare the departmental budget in consultation with the departmental Advisory Committee; and (8) be responsible for the distribution and expenditure of departmental funds and for the care of departmental property.
d. In the administration of the office, the Head shall recognize the individual responsibility of other members of the department for the discharge of the duties committed to them by their appointments and shall allow proper scope to the ability and initiative of all members of the department.
e. In each department organized with a Head, there shall be an Advisory Committee elected annually by and from the faculty of the department by secret written ballot. The department faculty may choose to elect members of the Advisory Committee for staggered two- or three-year terms. In a department which has a faculty of not more than five members, the Advisory Committee shall consist of the entire faculty. In all other cases, the size of the Advisory Committee shall be determined by faculty of the department. The functions of the committee shall be to provide for the orderly voicing of suggestions for the good of the department, to recommend procedures and committees that will encourage faculty participation in formulating policy, and to perform such other tasks as may be assigned to it. Any faculty member shall be entitled to a conference with the Committee or with any member of it on any matter, properly within the purview of the Committee. If the Advisory Committee is in session to evaluate the Head's performance, the Head shall not be a member and the Committee shall be chaired by a Committee member elected by the Committee for that purpose.
On the written request of at least one-fourth of the faculty of the department of the rank of assistant professor and above, and in no case fewer than two faculty members, a change in the organization of the department may be considered by secret written ballot. The names of those making the request shall be kept confidential by the Dean. The Dean shall transmit the result of the vote to the departmental faculty and to the Chancellor together with his recommendation. If a change of organization is voted, the Chancellor shall thereupon transmit this recommendation to the President for recommendation to the Board of Trustees.
1. Includes revisions approved by the CBA Faculty, Spring 1998 (3/27/98)
2. Statutes. University of Illinois, Article II, Section 3a,
1989.
3. Ibid., Article III, Section 3, Paragraph d., 1989.
4. Ibid., Section 2f.
5. Statutes. University of Illinois, Article III, Section 3,
d (8), July 1989.
6. Statutes. University of Illinois, Article IV, Section 3,
1979.
7. Ibid., Section 4.