Facility Management

Facilities Management Policy Manual

Space/Moves:

Form-fill out and present to Kathy Russell. H.R. may also need to fill in a section on the form.
Efficiency Form for Quality Moves

Order "Trades" (Movers, Painter, Carpenter, etc.) at fmweb.fm.uic.edu:

Order "Telephone" additions/changes on a regular Telecom order form (Requisition Telecommunication services). Must fill out the inside pages: Give information for a "single line" or a "multi-line telephone". Fill out on that page call forward no answer, call forward busy to, call forward on campus: these usually go to "voice mail". Fill out the "voice mail" page, giving the users name and phone number. If it is a new person and the information is not yet available please let them know this. Be sure that the account number reads the same account that will be billed each month.

Order "keys" for room changes: If you need new keys for a room, please fill out the key cards (Each department usually keeps cards, but you can obtain a supply from Kathy). These small forms are only filled out for a door key. They usually need to be delivered ahead to the locksmith, and then they will create the keys requested, and call you when ready. You can order cabinet/desk keys by calling the Locksmith at 996-2804. You can pick up all keys at the "key shop" at 1140 S. Morgan (Key shop is located in the back trades area). When you receive keys, please check to see that they fit the appropriate lock. If there is a lock issue, you must place an order on line and the locksmith will come out and check, or re-key a lock.

*Note: Only Kathy Russell or James Pierce can change any locks on doors.
Order signs: Signs can be ordered online at the FM web site, but Twila Hayes (3-2324 or thayes@uic.edu) will need a drawing of the requested sign(s). For UH hallway signs, or issues with signs, please see Kathy Russell (kathyr@uic.edu or 5-3253).

Risk Management:

Call 996-RISK

UIC Safety:

HEALTH & SAFETY: Director-Rich Anderson (3-2140); 6-SAFE (7233)
HELP: Police Emergency 6-3473; Police Non-Emergency 6-2830
FIRE: 6-FIRE (3473)
(after hours pager) (312) 936-2695

University Health Service:

  • Appointments & Information 6-7420
  • UIC Hospital Emergency Services 6-7297
  • Radiation Safety 6-7429
  • Service Desk 6-2834
  • Student Patrol Escort 6-2830
  • TDD 413-9323
  • Workers Compensation 6-7581
  • Operator Assistance 0

Furniture:

Kathy Russell is available to assist you in obtaining either used furniture within the department storage areas, or for new furniture orders. Please note that there is limited storage space available to keep old furniture for possible future use. *New furniture must be placed at least 6-8 weeks prior to the date needed, preferably 2-3 months early. Once an order is placed with a company it takes at least 6 weeks for delivery. Issues arise at the most inopportune times, which may also delay delivery.

Surplus/Disposals:

Pull up disposal form at OBFS Property Accounting using the electronic Request to dispose of Equipment as Scrap or Surplus Form (Disposal of unneeded equipment). See example of form filled out. Please see the OBFS web site for a more detailed description on the proper way to dispose of goods. Put all appropriate names at the bottom. Fill in the comments area, requesting an exact date and time for truck movers to pick up. Send to Juana at obfsuafrproperty@uillinois.edu for approval. Once approved put the number under Transportation service Request # (lower right). Be sure to put in a request for truck movers under FM Web.

Facilities:

  • Order Trades people online:
    Go to UIC FM Web. Instructions are here for emergencies (call 996-7511-they are available 24/7), and frequently asked questions.
  • Classroom issues:
    See your department administrative assistant first. They will determine whether it is an emergency or not, and place an order. If the issue is not resolved, your administrative assistant can contact Kathy Russell.
  • Audio/Visual:
    For audio/visual problems in the classroom, or need for other equipment (Ex: TV/VCR), please call them at 996-2755.
  • Building Access:
    Please fill out a "building access" form. Kathy Russell has authority to sign for this form, and send in. Mike Ruiz also has authority if Kathy is unavailable. We usually fax over a copy for quicker processing, and then mail the original. *Please note that it is unlikely that last minute requests will be processed right away. You need to give at least 3-7 days notice.
  • Housekeeping:
    University Hall - Contact at 996-2890. For issues at the Rice Building please contact Management Office on 5th floor.
  • Rice Building Management Office (for tenants):
    Manager: Marsha Curley
    815 W. VanBuren-Suite 550
    Chicago, IL. 60607
    (312) 666-7776

UIC Forms and training (Usually mandatory/most are due Fall semester each year):

Kathy Russell will send you information each time we have forms (RNUA-Conflict of Interest) or training (Ethics Training) that usually must be completed each year. The only one that is optional is the "Charitable Fund Drive". Kathy will keep you updated with instructions and due dates. Please complete these as soon as you hear about it, so that you do not forget to complete before the due date.

Nametags:

Most large CBA departments have received a set of name tags for faculty/staff for their own department (for use at events). Administration has several boxes that contain name tags for all faculty/staff in CBA. These can be ordered through room/equipment reservations for your large events. You are responsible for returning all name tags to the boxes before bringing them back to 706 UH. (If you are contacting people about missing name tags, let us know the missing tags (names) and what you are doing to have them returned. An order can be placed for new nametags at The Seven K Company (Karyl Rush). Fax order to (316) 321-4717. We tell them we are UIC/CBA and we are given a bulk rate price.

Catering

Go to UIC Catering to order on their form. You can fax your order once the form is complete. Catering can be paid for on p-card.

Kathy has a form Event Planning Form. This is a checklist to help you in remembering to place orders for everything pertinent that you may need for a successful event. Call "Meetings and Conferences" to obtain space needed on campus. I like to work with Kathleen Aguinaldo, and while working with her she may also bring in Anita Rencher for further assistance in planning. They are located at:
Meetings and Conferences
750 S. Halsted
Room 214
Phone: (312) 413-5040
Fax: (312) 355-5583

You have to pay for the room on voucher.
For further assistance with events contact Kathy Russell at kathyr@uic.edu or 355-3253.

Further Information:

  • How Do I....
    Not sure how to find what you are looking for? Please check the Frequently Asked Questions page.
  • How do I get an estimate for minor remodeling or other services?
    Estimate requests can be submitted through FMWeb.
  • Whom do I contact regarding the recycling program?
    Please visit the UICycle web page for general recycling information. If you have special requests (e.g. need additional large quantity pickup) please phone (312) 996-2517, or e-mail UICycle@uic.edu.
  • How do I find the University bus routes and schedules?
    Please visit the Transportation web page for university bus routes and schedules.
  • How do I rent a University vehicle?
    Please visit the Transportation web page for information on renting a vehicle for university business. Try to reserve as soon as possible since cars are in great demand throughout the year.
  • How do I arrange for a car and driver for University business involving off campus locations or visitors to campus?
    Please submit a billable service request using FMWeb.
  • Whom do I call for moving or delivery services?
    Please submit a billable service request using FMWeb.