Residency Program Administration
Graduate Medical Education Mission Statement
Objectives
Senior Associate Dean, Educational Affairs
Residency Program Director
Evaluation
Advancement
Chief Residents
Office of Graduate Medical Education
Administrative Functions
GME Program Contacts

  
Graduate Medical Education Mission Statement
The mission of the University of Illinois at Chicago College of Medicine is to “...enhance the health of the citizens of Illinois through: the education of physicians and biomedical scientists; the advance of our understanding and knowledge of health and disease; and the provision of health care in a setting of education and research.”
The goals to achieve this mission include achieving excellence in the science, art and practice of medicine through:
•   Teaching (Education)
•   Research
•   Patient Care
•   Public Service.
Physician education, as noted above, is an important key to the college's mission. Physician education must be conducted as a component of the continuum of medical education.
  
Objectives
The University of Illinois College of Medicine will:
1.
 Provide for the education of physicians of high quality, in adequate numbers, and of appropriate specialties to serve optimally the needs of the citizens of Illinois.
2.
 Help in meeting national and international needs as well as those of the state of Illinois in the production and education of:
a.
 Physicians for the practice of clinical medicine
b.
 Physician scientists for medical research
c.
 Physician educators to satisfy academic needs
d.
 Broadly educated leaders to influence medical policies in government and industry
e.
 Physician administrators.
3.
 Encourage the majority of medical students to enter clinical practice and to choose locations which best serve the citizens of Illinois.
4.
 Assure that the physicians who graduate will provide the leadership that meets the needs of society.
  
Senior Associate Dean for Educational Affairs
The Senior Associate Dean for Educational Affairs is responsible for overall College of Medicine policies for residency programs, and ensures the quality of programs by conducting program reviews. The Senior Associate Dean also chairs the College of Medicine Graduate Medical Education Committee and the Affiliated Group Executive Committee. Residents should contact the Senior Associate Dean for:
•   Filing disciplinary appeals
•   Serving on institutional committees
•   Matters that the resident may not be comfortable discussing with the program director or chief resident.
  
Residency Program Director
The program director should be the primary contact and source of assistance and supervision during a resident's program at the College of Medicine.  The program director:
•   Ensures that the training program is consistent with the requirements developed by the Accreditation Council for Graduate Medical Education (ACGME) and/or other regulatory agencies for the specialty
•   Defines and implements the goals and objectives of the program
•   Selects, evaluates, and promotes residents
•   Provides an appropriate educational environment that encourages the resident to develop in the chosen specialty
•   Ensures that institutional and departmental policies for residents are followed.
The resident should contact the Program Director directly concerning:
•   Service assignments, responsibilities, problems, complaints
•   Faculty appointments within the College of Medicine
•   Absences - vacations, meetings, illness, etc.
•   Evaluations
•   Employment outside the residency program
•   Opportunities for research and other electives
•   Approval and reimbursement of educational activities
•   Desired program transfer
•   Resignation.
  
Evaluation
Each resident will receive feedback from the program director and/or supervising faculty for each rotation completed.  The program director will meet with each resident at least once every six months.  The evaluator will prepare a written evaluation which will be shared with the resident.  Residents may submit written responses to evaluations for inclusion in their department files.
  
Advancement
Advancement to the next residency level is not automatic, but must be recommended by the program director.  Resident Agreement renewals are customarily issued in December or January for the following July. However, the program director may withdraw an offer based on a resident's performance at any time prior to the new contract date. Residents on probation must fulfill the requirements specified in the conditions for probation before they will be advanced.
Any resident not recommended for Resident Agreement renewal is entitled to a written explanation from the program director.
  
Chief Residents
Most residency programs have one or more designated chief residents. The assigned responsibilities of the chief resident vary from program to program, but generally include: scheduling assignments, conducting regular meetings for the residents in the program and serving as liaison between the residents and the program director.
The chief residents should be contacted directly concerning:
•   Advice regarding resident life at the University
•   Scheduling of rotations
•   Specific institution policies
•   Minor complaints regarding the residency program.
  
Office of Graduate Medical Education
  
Administrative Functions
The Office of Graduate Medical Education (GME Office) oversees many administrative aspects of the residency program. It is the primary contact for licensing, visas, payroll, and loan deferrals.
The GME Office also:
•   Provides support to residency program directors in  recruitment of residency candidates, curriculum development, program evaluation, and resident evaluation
•   Maintains individual resident records related to the Resident Agreement, licensure, and other certification
•   Administers payroll
•   Administers the Long-Term Disability Insurance program
•   Originates J-1 visa sponsorship applications
•   Completes loan deferment and employment verification letters
•   Tracks Core Curriculum competency, Duty Hours and Institutional Issues resident rotation evaluations, Procedural Skills Assessments for residents at all PG levels who are new to the University, PG1 level Teaching Skills Workshops attendance, and compliance for NetLearning modules, HIPAA and Ethics training
•   Performs internal reviews
•   Assists residents with University administrative issues, such as tuition waivers and benefits.
  
GME Program Contacts
Each residency program has an assigned program contact in the GME Office. Residents should call or see their program contact concerning:
•   Resident Agreements

•   Licensure, Federal Drug Enforcement Administration Registration, Illinois Controlled Substances Registration

•   Visa and immigration issues

•   Clearance

•   Certificates of training

•   Payroll issues

•   Residency verifications

•   Loan deferments

•   Tuition waivers

•   Authorization for identification badges

•   Lab coats.
GME program contacts also handle the following tasks for the residents in their programs:
•   Benefits information

•   Leaves of absence

•   New-hire paperwork

•   Out-of-state license residency verifications

•   Reappointments

•   Terminations

•   Visas/ECFMG material.
Residents should call their GME Program Contacts with any questions related to their residency programs. The GME contacts will direct residents to appropriate University personnel who can answer questions or provide services which are outside the scope of the GME Office.