GME Times
The UIC Graduate Medical Education Newsletter
June 2008
Vol. 5, No. 12
Suggestions? Comments?     
Please let us know what you would find useful in the GME Times. Call 312-996-2933 or send us email.

The GME Office will be closed on Friday, July 4, 2008.
  
GME Resident HotLine - 312-996-8662
Confidentiality is Assured

If you have an issue relating to your residency program that you don't feel comfortable discussing with your chief resident or program director, call the GME Resident HotLine. Your  message will be received only by Cathy Canfield-Jepson, the Director of Graduate Medical Education, and Dr. L. J. Sandlow, the College of Medicine Senior Associate Dean for Educational Affairs. Confidentiality is assured.



  
In Brief
•   Welcome New UIC Residents and Fellows!
•   GME Resident HotLine: 312-996-8662
  
Inside
•   GME Resident Contacts
•   Leaving Resident/Fellows:
•   Changing Your Address after Leaving UIC
•   Checklist 2008
•   Procedure 2008
•   New Residents/Fellows:  Your First Paycheck
•   Graduate Medical Education Committee Resident Representatives Election 2008

  
Welcome New UIC Residents and Fellows!
Congratulations and welcome to Graduate Medical Education at the University of Illinois at Chicago. We are pleased you have joined us.
Feel free to contact the GME Office with any questions, suggestions or concerns you may have during your training program.
312-996-2933

  
GME Resident Contacts
Denise Hicks and Kurt Trede, GME Resident Contacts, handle the following tasks for the residents and fellows in their programs: GME Orientation information, benefits information, human resources issues,  leaves of absence, new-hire paperwork, Office of International Services clearance forms, reappointments, resident agreements, terminations, and visas/ECFMG material.
Marla J. Dunning, mdunning@uic.edu, 312-996-1066, the GME Licensing Specialist, handles licensing issues for all programs.
Denise Hicks, deniseh@uic.edu, 312-996-2936, Resident Contact for:
•   Cardiothoracic Surgery
•   Dermatology
•   Diagnostic Radiology & subspecialties
•   Emergency Medicine
•   Family Medicine - AIMMC
•   Family Medicine - UIMCC
•   Neurology & subspecialties
•   Neurosurgery
•   Obstetrics/Gynecology & subspecialties
•   Ophthalmology & subspecialties
•   Orthopaedic Surgery & subspecialties
•   Otolaryngology & subspecialties
•   Pathology & subspecialties
•   Plastic Surgery
•   Psychiatry & subspecialties
•   Surgery - Laparoscopic
•   Surgery - Laparoscopic Bariatric
•   Surgery - Metropolitan Group
•   Surgery - Mt. Sinai Hospital Medical Center
•   Surgery - UIMCC
•   Urology
Kurt Trede, ktrede@uic.edu, 312-996-1284, Resident Contact for:
•   Anesthesiology & subspecialties
•   Dentistry, Oral and Maxillofacial Surgery
•   Dentistry, Pediatric
•   Internal Medicine - UIC/Christ
•   Internal Medicine - UIMCC & subspecialties
•   Occupational Medicine
•   Pediatrics & subspecialties

  
Leaving Resident/Fellows: Changing Your Address after Leaving UIC
If you change your address after leaving UIC, you must send UIC Payroll Services your new address IN WRITING so you can receive your W2 at the end of the calendar year. After you lave UIC, the GME Office cannot change your address and you will no longer have access to NESSIE to make the change yourself.
To change your address after leaving UIC, fax the letter with your new address to OBFS Payroll Services at 312-996-6542 or mail the letter to:
OBFS Payroll Services, M/C 547
University of Illinois at Chicago
809 South Marshfield Avenue, Room 118 MAB
Chicago, IL 60612
PAYROLL SERVICES WILL NOT ACCEPT EMAIL REQUESTS FOR CHANGE OF ADDRESS.

  
New Residents/Fellows:  Your First Paycheck
Please help us help you to receive your first paycheck as soon as possible. Make sure that the GME Office has received your:
•   I-9 form and supporting original documentation
•   Acknowledgment of Mandated Reporter statement
•   Employee Information form from NESSIE including the name of your medical or dental school and date of graduation
•   University Health Services clearance
•   Completed Criminal Background and Sanctions Check
Please contact the GME Office immediately if you have any questions or concerns.
312-996-2933

  
Graduate Medical Education Committee Resident Representatives Election 2008
GME is seeking nominations for residents who would like to serve on the Graduate Medical Education Committee (GMEC).  The GMEC is the governing body that provides oversight for all residency and some fellowship programs in the College of Medicine as well as programs in the College of Dentistry.  This committee is chaired by L. J. Sandlow, M.D., Senior Associate Dean for Educational Affairs, and includes selected residency Program Directors from all disciplines and peer-selected residents. The GMEC meets for one hour on the first Friday of each month at 8:00 am.
The GMEC establishes and implements policies and procedures for residents in all programs regarding:
•   Stipends and Position Allocation:  Provides annual review and recommendations to the Sponsoring Institution regarding resident stipends, benefits and funding for resident positions
•   Communication with Program Directors:  Ensures that communication mechanisms exist between the GMEC and all program directors, and ensures that program directors maintain effective communication mechanisms with the site directors at each participating institution
•   Resident Duty Hours:  Develops and implements written policies and procedures to ensure compliance with Institutional, Common, and specialty/subspecialty-specific Program Requirements, and considers requests from program directors for duty hours exceptions
•   Resident Supervision:  Monitors programs’ supervision of residents and ensures that supervision is consistent with the provision of safe, effective patient care; residents’ educational needs; and progressive responsibility appropriate to the residents’ level of education, competence and experience
•   Communication with Medical Staff:  Ensures communication regarding the safety and quality of patient care
•   Curriculum and Evaluation:  Ensures that each program provides a curriculum and evaluation system that enables residents to demonstrate achievement of the ACGME general competencies
•   Resident Status:  Monitors selection, evaluation, promotion, transfer, discipline, and/or dismissal of residents
•   Oversight of Program Accreditation:  Reviews all ACGME program accreditation letters and monitors action plans for correction of citations and areas of noncompliance
•   Management of Institutional Accreditation:  Reviews the Institution's ACGME letter of notification and monitors action plans for correction of citations and areas of noncompliance
•   Oversight for:  Program changes; Educational experiments and innovations; Program reductions and closures; and Vendor interactions
If you are interested in nominating yourself to serve on the GMEC or would like to nominate another resident to serve on the committee, please send a nomination form to the GME Office.  The nomination should include your or another resident's or fellow's name, program, email address, and a statement about the nominee's interest in and/or qualifications for serving on the GMEC. Nominations statements from last year's election are available for review at:
Incoming and current residents and fellows may participate in the nomination and election process. A paper nomination form is attached to this issue of the GME Times. Nomination forms may be sent to the GME Office by:
•   Email to gme@uic.edu with nomination in body of the email or included as an attachment
•   Paper copy faxed 312-996-3050, or
•   Paper copy sent via campus or US mail to:  Graduate Medical Education Office, M/C 675; University of Illinois at Chicago; 820 South Wood Street, Suite 100 CSN; Chicago, IL 60612-7311
Nomination materials received by 5:00pm on Friday, July 18 will be distributed with a ballot to all residents and fellows and will also be posted on the GME Office website. Votes will be collected until 5:00pm on Wednesday, July 30.  The new voting and alternate members of the committee will be announced prior to the August 1, 2008 GMEC meeting.
We look forward to receiving your nominations. If you have any questions on the GMEC Resident Representative Election process, please email gme@uic.edu at your earliest convenience.