GME Times
The UIC Graduate Medical Education Newsletter
January 2008
Vol. 5, No. 7
Suggestions? Comments?     
Please let us know what you would find useful in the GME Times. Call 312-996-2933 or send us email.
  
GME Resident HotLine - 312-996-8662
Confidentiality is Assured

If you have an issue relating to your residency program that you don't feel comfortable discussing with your chief resident or program director, call the GME Resident HotLine. Your  message will be received only by Cathy Canfield-Jepson, the Director of Graduate Medical Education, and Dr. L. J. Sandlow, the College of Medicine Senior Associate Dean for Educational Affairs. Confidentiality is assured.



  
In Brief
•   GME Resident HotLine: 312-996-8662
•   Core Curriculum
•   PGY1 Teaching Skills Workshops
•   Ethics Training, Annual Mandatory
•   NetLearning & HIPAA
  
Inside
•   Child Abuse or Neglect Reporting Procedure at UIMCC
•   Child Protection Team Meeting Schedule 2008
•   Electronic Form W-2s Are Available
•   GME Core Curriculum
•   Don't Get Snowed Under at the End of Your Training Program
•   Highlighting GME 111:  Communications Skills for Physicians
•   PGY1 Residents: Teaching Skills Workshops
•   NetLearning:  Two New MANDATORY NetLearning Training Modules Are Available
•   Policy Revision:  GME Policy VI. "Resident Health Policies" Has Been Revised
•   University Health Services Annual or Biannual Wellness Checks & TB Surveillance

  
In Brief
   Core Curriculum
•   Select "Core Curriculum" from the GME Office homepage.
•   Select "Access the Core Curriculum"
•   Click on "Go to...GME CORE Login."
   PGY1 Teaching Skills Workshops: Sign up for your workshops now. See the full article in this issue for a REVISED SCHEDULE.
   Ethics Training, Annual Mandatory
•   Annual, Mandatory Requirement
•   Deadline - December 31, 2007
•   Select "NetLearning" from the GME Office homepage.
•   See the full article in this issue for additional information on this annual mandatory requirement.
   NetLearning & HIPAA
•   Select "NetLearning" from the GME Office homepage.

  
Child Abuse or Neglect Reporting Procedure at UIMCC
As a University of Illinois Medical Center at Chicago (UIMCC) resident or fellow, you are a mandated reporter of child abuse and neglect, and consequently are required to know the Illinois Abused and Neglected Child Reporting Act [325 ILCS 5/4]. A summary copy of the law is available for review in the GME Office and available through the Illinois General Assembly Compiled Statutes website at:
Following is an excerpt from UIMCC Management Policy and Procedure No. TX 1.05, “Identification and Management of Victims of Abuse or Neglect,” February 2006.
1. Gather documented information to evaluate whether there is a case of suspected child abuse or neglect.
2. Consult with the Department of Health Social Work and any appropriate medical services regarding suspected child abuse or neglect in order to complete evaluation prior to reporting.
3. In a tactful, non-accusatory manner, inform parent(s) or other responsible adult why a report is being submitted.
4. Call the 24-hour DCFS State Central Registry (Child Abuse Hotline: 1-800-25-ABUSE.) Following collaboration with the medical social worker, the staff member who has identified a suspected case of child abuse or neglect should make this call. If known, the following information is provided:
a. Name and address of child and parent or other persons having custody;
b. Child's age;
c. Nature of child's condition, including evidence of previous injuries (when appropriate, physician should record visually evident marks on CANTS Form 418-0302, http://www.state.il.us/dcfs/cants4.pdf.)
d. Other information which might be helpful in establishing cause of child abuse and neglect (CA/N) and who may have perpetrated it. This information must be confirmed in writing after the initial telephone report; and
e. Indicate whether local law enforcement agencies are aware of suspected CA/N if appropriate.
5. Give the completed CANTS form and any supporting documentation to the medical social worker on service. The social worker then reviews and submits completed form to the Coordinator of the Child Protection Team (6-0293.)

  
Child Protection Team Meeting Schedule 2008
Following is the 2008 Child Protection Team Meeting Schedule. Meetings take place as listed on first and third Wednesdays from 2:00 pm until 3:30 pm in the Health Social Work Conference Room, Room 1155 (first floor) UICH.
Month
Wednesday
Location
January
2nd & 16th
1155 UICH
February
6th & 20th
1155 UICH
March
5th & 19th
1155 UICH
April
2nd & 16th
1155 UICH
May
7th & 21st
1155 UICH
June
4th & 18th
1155 UICH
July
2nd & 16th
1155 UICH
August
6th & 20th
1155 UICH
September
3rd & 17th
1155 UICH
October
1st & 15th
1155 UICH
November
5th & 19th
1155 UICH
December
3rd & 17th
1155 UICH



  
Electronic Form W-2s Are Available
If you consented to receive your Form W-2 electronically, it is now available through NESSIE:
1. In your browser, go to the NESSIE url:
2. Select the “Compensation” tab.
3. Click on “W-2 Wage and Tax Statement.”
4. Then click on "View your W-2.”
5. Login using your UIC NetID (with the @uic.edu attached) and your NetID password.
6. Enter your Personal Identification Number (PIN) and click on “Continue” twice.
7. Enter the last 4 digits of your Social Security Number when prompted and click on “ok.”
8. Select “Click here for your 2007 W-2 Form.”
Your Form W-2 will be displayed. You may print the form, email it to yourself, or save it to a hard drive or disk. You may also opt to logoff and retrieve it again later through the same process.
•   NOTE: The electronic option is not available for Form 1042-S for Foreign National employees.  Foreign Nationals will receive their tax form through the US mail.
•   If you did not elect to receive your Form W-2 electronically, you will receive a printed Form W-2 via US mail.
•   Form W-2 or Form 1042-S will be mailed to the mailing address listed as of January 31, 2008, on your “Personal Information” tab in NESSIE.  If you do not have an active mailing address, the form will be sent to the home/permanent address you have listed in NESSIE. You are the only one who can change your NESSIE information.
•   Direct questions to the Payroll Service Center:
Email:    PAYINQ@uillinois.edu
Phone: 866-476-3586

  
GME Online Core Curriculum - Don't Get Snowed Under at the
End of Your Training Program
Telephone: 877-DME-ONLN (877-363-6656)
Don't get snowed under at the end of your training program! Complete at least one GME Online Core Curriculum module every three months to avoid the rush in the spring. To stay on schedule, you need to complete your second 2007-2008 Core Curriculum module by the end of this month.

  
GME Online Core Curriculum
Telephone: 877-DME-ONLN (877-363-6656)
The general GME Core Curriculum requirement for all residents and fellows is to complete four modules per year during your training program.
•   If you began a three-year or longer residency or fellowship program on or after June 1, 2007, you must first complete GME 114, “Introduction to the General Competencies,” followed by six required modules, GME 101, 103, 106, 107, 111 and 115, and then a minimum of three elective modules to complete a total of 10 modules. Please check with your program director for program-specific Core Curriculum requirements which may exceed the 10-module requirement.
•   If you began your residency or fellowship prior to June 1, 2007 and your program does not have specific module requirements, you may choose modules according to your own interests in order to complete four modules per year or a total of 10 modules for a three-year or longer program.
•   For a full description of the 2007-2008 Core Curriculum requirements, see the July 2007 issue of the GME Times by selecting “GME Times” from the GME Office homepage.
•   Always check with your program director to find out if your program has additional and/or program-specific requirements in addition to those listed in the July 2007 issue of the GME Times.

  
GME Core Curriculum -  Highlighting GME 111:  
Communications Skills for Physicians
Module Description:
This module presents basics of clear communication, both written and oral, to facilitate the effective, sensitive exchange of information between physicians and patients, other healthcare professionals, students and trainees, and peers. It utilizes guidelines, illustrations, and cases for assessment. It is intended as a supplement to instruction provided by individual training programs.
Educational Objectives:
•   Describe the theoretical basis for communication in context of peers, patients and subordinates.
•   Discuss the special case of presenting “bad news” to a patient or family.
•   Present basics for clear written communications in memos, reports, medical records, etc.
•   Present basics for clear and appropriate direction to subordinates.
•   Present guidelines for active listening skills.
ACGME / ABMS Competencies Addressed:
•   Patient Care
•   Provide care that is compassionate, appropriate and effective
•   Communicate effectively
•   Demonstrate caring and respectful behaviors
•   Gather essential and accurate patient information
•   Counsel and educate patients and their families
•   Work with healthcare professionals, including those from other disciplines to provide patient-focused care
•   Interpersonal Skills and Communication
•   Create and sustain a therapeutic and ethically sound relationship with patients
•   Use effective listening skills and elicit and provide information using effective nonverbal, explanatory, questioning and writing skills
•   Work effectively with others as a member or leader of a healthcare team or other professional group
•   Systems-Based Practice
•   Advocate for quality patient care and assist patients in dealing with system complexities

  
GME Core Curriculum - PGY1 Residents: Teaching Skills Workshops
To fulfill mandatory first-year Core Curriculum requirements, PGY1 residents must complete a total of three Teaching Skills workshops including the workshop presented at GME New Resident Orientation last June or at GME Midyear New Resident Orientation in January 2008.
This month, the following Teaching Skills Workshops will be offered:
•   Teaching in the Patient's Presence:  Tuesday, January 15, 3:30 - 5:00 PM
•   Using Questions and Feedback to Enhance Clinical Reasoning:  Thursday, January 17, 3:30 - 5:00 PM
•   Teaching in Small Groups:  Wednesday, January 30, 3:30 - 5:00 PM
•   Teaching Professionalism:  Thursday, Jan 31, 3:30 - 5:00 PM
To access brief descriptions of the workshops as well as the 2007-2008 schedule, select “Teaching Skills Program for Residents” from the GME Office homepage.
Registration is required. To register, send email to faculty_dev_dme@uic.edu at least two weeks before the workshop you'd like to attend. Please list in your email your first, second and third choices. You will be registered for two workshops on a first-come basis. Residents in offsite programs do not need to register by email unless they miss one or more of the workshops provided at their locations.
Participation in each workshop is limited. The sooner you register, the more likely it will be that you will be able to attend the workshops of your choice. After each workshop, your program director will receive an update documenting your attendance.
The 1.5-hour Teaching Skills Workshops are highly interactive and are held in the Department of Medical Education, Room 988 College of Medicine East (CME), 808 South Wood Street. CME is located on the southwest corner of Wood and Polk Streets.

  
NetLearning:  Two New MANDATORY NetLearnaing Training Modules Are Available
The University of Illinois Medical Center is committed to the safety and health of patients and staff. The Medical Center has established processes and best practices in these areas.
•   Resources for the Impaired Healthcare Provider Employee and/or Staff Member
•   Patient Safety and Risk Management
These two new mandatory NetLearning modules are now available in the NetLearning system and must be completed by March 1, 2008.
The goals of these two modules are:
•   to ensure the safe delivery of healthcare services throughout our organization, and
•   to assist and retain valued staff who may be stressed, impaired or have problems that affect their performance.
If you have any questions about these or other NetLearning modules, please address them to:
Medical Center Learning
312-996-8393
To access the NetLearning modules, go to http://www.hospital.uic.edu/ and click on the “NetLearning” Quick Link. Your login is your NetID; your password is your University Identification Number (UIN) which is listed on your UIC photo ID.

  
Policy Revision:  GME Policy VI. "Resident Health Policies" Has Been Revised
Please note the addition of section “6.5 C” in the “Inoculations and Referrals” section of GME Policy VI. “Resident Health Policies.”
6.5  Inoculations and Referrals
A. University Health Service can provide Hepatitis B and influenza vaccinations free of charge to all staff whose duties include patient contact.
B. University Health Service can also provide confidential referrals for personal health needs, including psychiatric counseling.
C. Annual or Semi Annual TB Screening is required for all residents. This is coordinated through UHS and the Residency Coordinator. The Resident Agreements for PGY2-PGY7 residents will not be completed until the resident is compliant with annual and/or semi annual TB screening.

  
University Health Services Annual or Biannual Wellness Checks/TB Surveillance
All residents and fellows must return for an annual (or biannual*) wellness check/TB Surveillance which includes vitals and a QuantiFERON-TB Gold whole-blood test UNLESS OTHERWISE DIRECTED BY HEALTH SERVICES TO RETURN SOONER OR MORE OFTEN.
*Residents and fellows in the following programs must report to Health Services for their wellness check and TB surveillance biannually unless directed to return sooner:
•   Emergency Medicine
•   Emergency Medicine/Internal Medicine
•   Internal Medicine including the following subspecialties: Infectious Disease & Pulmonary and Critical Care Medicine
•   General Surgery
•   Pathology
•   Pediatrics
If your residency or fellowship program is not on the above list, you must report to Health Services annually for your wellness check and TB surveillance. Please contact University Health Services if you have any questions about this requirement, 312-996-7420.