UIC CUPPA Hall Emergency Procedures

CUPPA Emergency Procedures
and Policy on Notification of Police

September, 2008
Please send suggestions/comments to schorsch@uic.edu.

CUPPA Unit Heads are asked to review these procedures with all faculty, staff, and students, at the beginning of each semester.

In case of fire or fire alarm

Action to take:
CUPPA Hall and Art and Design Hall Evacuation Plan May 2007

1. Call UIC Police at 5-5555 (from a cell or external phone, 312-355-5555) if you see signs of fire.

2. Do NOT use elevators. Exit them immediately upon hearing the fire alarm. If anyone is stuck in the elevators, notify the UIC Police of their location immediately.

3. Check on your floor to see if there is a person using a wheelchair or who otherwise cannot walk down the stairs. If there is, one person should, if at all possible, move and stay with that person inside the holding area at the entry to the South West stairwell, which has a two hour fire rating, and another person should notify the UIC Police or the Fire Department of the location of that person. The Fire or Police Departments will determine whether they should use the elevator or carry the person down the stairs.

4. Otherwise, lock your office door and exit the building immediately, bringing your flashlight, your keys, your wallet and/or purse. Because in the event of an actual fire, you may not be able to reenter your office, please bring your items like your wallet/purse/keys with you when you exit the building the first time.

5. Wait away from CUPPA Hall on the south/opposite side of the CTA Station, or the lobby of Jefferson Hall if weather is too inclement, for further instructions.

6. Notify the Dean's office if you notice that any of the emergency lights or other emergency fixtures such as alarms, phones, etc., are not in working order, and their location.

7. If you have used a fire extinguisher or fire hose, please notify the UIC Police of its location, so it can be recharged or put back into ready condition.

8. If the Dean's office is closed during the emergency if it occurs during the evening or weekend, please make sure someone calls the Associate Dean at 773-655-7336.

Location of CUPPAH and ADH fire alarm pull stations:
The sprinklers in CUPPA Hall and Art and Design Hall are activated by heat. Once activated, they sprinkle water in the affected area and the fire alarm is set off. The sprinkler heat sensor generally responds to a fire faster than a person pulling the alarm. If there is a need to manually set off the fire alarm to notify colleagues and students to evacuate the buildings, the pull station locations are listed here and shown in the PDF maps below:
1. CUPPAH basement outside SW stairwell
2. CUPPAH basement outside freight elevator
3. ADH 2nd floor outside room 2232
CUPPAH: basement fire alarm pull stations
ADH: second floor fire alarm pull station

Location of building exits in CUPPAH and ADH:
CUPPAH:
1. Main entrance
2. Dock entrance (near freight elevator on first floor)
3. Southwest stairwell (enter the stairwell on any floor; in the stairwell on the first floor, there is an exit to the exterior of the building)

ADH:
1. Main entrance
2. Dock entrance
3. Northwest stairwell (enter the stairwell on any floor; in the stairwell on the first floor, there is an exit to the exterior of the building)

Other information:
1. Battery-powered safety lighting last up to 1.5 hours once activated
2. Floor evacuation gathering areas are areas safe from fire for 2 hours; those individuals needing assistance to exit the
building should wait in one of these areas for aid. They are:
    a. Southwest stairwell of CUPPAH
    b. Northwest stairwell of ADH

In case of a power failure

Action taken by CUPPA Dean's office:
.1. CUPPA Dean's office calls UIC Police at 5-5555 (from a cell or external phone, 312-355-5555).

2. CUPPA Dean's office calls 6-2834 or 6-7511 to notify Facilities Management.

3. CUPPA Dean's office initiates CUPPA emergency phone tree (more information below) to relay to unit contacts the information received from UIC Police and Facilities Management, and the suggested course of action.

Action taken by individuals:
1. Check the elevators to see if anyone is stuck. Do not pound on the door, otherwise, someone on another floor may think that someone is stuck. Just listen to see if someone is calling from within. If there is someone stuck in the elevator, notify the UIC Police of their location, NOT the Chicago Fire Department. If UIC Police deem further assistance necessary, they will contact the Chicago Fire Department.

2. If the power failure continues more than 1 minute, unplug your computer, lock your office, and make your way to the exits, bringing your flashlight, your keys, your wallet and/or purse.

NB: Because in the event of an long term power failure, you may not be able to reenter your office, please bring your items like your wallet/purse/keys with you when you exit the building.

4. Otherwise, exit the building and wait outside the building at CTA Station on the Peoria Avenue bridge, or the lobby of Jefferson Hall if weather is too inclement, for further instructions. Please do not congregate near the front door, since the Fire Department must have access.

5. Notify the CUPPA Dean's office if you notice that any of the emergency lights or other emergency fixtures such as alarms, phones, fire extinguishers, etc., are not in working order, and their location.

6. If the Dean's office is closed during the emergency if it occurs during the evening or weekend, please make sure someone pages the Associate Dean at 773-655-7336.

Note that emergency lighting only has a life of 1.5 hours, so it is best to leave the building earlier rather than later.

In case of a security alert

Campus SMS Alert System
Exerpt from 5/3/07 memo sent by:
Ahmed Kassem, Vice Provost/Chief Information Officer/Director, Academic Computing and Communications Center
Mark Rosati, Associate Chancellor for Public Affairs

To enhance UIC's ability to alert the campus to emergencies, we are
implementing a text-messaging system. This will enable campus officials to
send very brief bulletins to you in the event of a serious crime, weather
emergency, or similar incident.

To subscribe, simply go to http://sms.accc.uic.edu

CUPPA Security Alert Color Code System
Until updated by UIC policy, CUPPA has set an interim three-stage Security Alert color code system, in case we are notified of a threatening episode that might endanger faculty, staff, and students. The CUPPA Dean's office, the unit director or a designated person can call a Security Alert.

The CUPPA Security Alert Color Code System is:

Condition green:
Suite doors on normal locking schedules.
Lock individual offices and classrooms as normal when vacant.
Normal reporting of unauthorized personnel to the UIC Police (non-emergency 6-2830, emergency 5-5555).

Condition yellow:
Lock suite doors, allowing authorized personnel to access suites by key, key card reader, or through authorized colleagues.
Report any suspicious activities to the UIC Police.
Colleagues may come and go.

Condition red:
All doors (suites, individual offices and classrooms) locked.
All colleagues stay inside offices and classrooms until all-clear is given by UIC Police.

In case of a tornado or severe thunderstorm warning

Action to take:
CUPPA Hall and Art and Design Hall Evacuation Plan May 2007

1. Upon the sounding of the City of Chicago emergency siren system or UIC emergency alarms, all personnel should take the stairs (not the elevator, which could stop during a storm-related power failure) to the basement of CUPPA Hall, and gather in the central B20 hallway, Rm. B17 and Rm. B19, which do not have windows, can also be opened to accommodate additional personnel.

2. Do NOT use elevators. Exit them immediately upon hearing the emergency alarm. If anyone is stuck in the elevators, notify the UIC Police of their location immediately.

3. Check on your floor to see if there is a person using a wheelchair or who otherwise cannot walk down the stairs. If there is, one person should, if at all possible, move and stay with that person inside the holding area at the entry to the South West stairwell, which has a two hour fire rating, and another person should notify the UIC Police at 5-5555 (from a cell or external phone, 312-355-5555) of the location of that person. The Police will determine whether they should use the elevator or carry the person down the stairs.

5. Supervisors should bring their flashlights and their unit emergency radio to the basement in case of power failure.

6. Supervisors should notify the UIC Police at 5-5555 (from a cell or external phone, 312-355-5555) that personnel are taking shelter in the basement.

7. Personnel should monitor the AM radio stations for updates on the storm. When the "all clear" has been announced or the tornado warning expires, personnel can leave the basement and return to their offices or classrooms, or depart the building if released by their supervisor or instructor. If a radio is not available, please call the UIC Police at 5-5555 (from a cell or external phone, 312-355-5555), to determine whether there has been an “all clear” announcement.

8. Notify the Dean's office if you notice that any of the emergency lights or other emergency fixtures such as alarms, phones, etc., are not in working order, and their location.

9. If the Dean's office is closed during the emergency if it occurs during the evening or weekend, please make sure someone calls the Associate Dean at 773-655-7336.

ADH:
1. Main entrance
2. Dock entrance
3. Northwest stairwell (enter the stairwell on any floor; in the stairwell on the first floor, there is an exit to the exterior of the building)

Other emergencies:
Please consult the UIC Emergency Policies and Procedures Manual (1999), which has been distributed to all CUPPA units.

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Contacts

Evacuation Team unit contacts
Responsible for completing a floor walkthrough to check for hazards and individuals in need of help when fire alarm sounds
Basement: Nina Savar, Max Dieber
Floor 1:, Sharyn Gordon Dyer, Sophia Radlowksi, Sharon Sanders, Albert Schorsch
Floor 2: Ann Barnds, Wei Liu, Hazel Brown
Floor 2 ADH: Yibing Li, Cedric Williams
Floor 3: Karin Allen, Silvia Becerra, Maria Ayala, Valerie Werner
Floor 4: Marilyn Ruiz, Joy Pamintuan
Floor 6: Doug Hammer, April Van Dam, Marguerite Harris

Safety, Security and Building Conditions unit contacts
Same as FMWeb contacts
Responsible for coordinating with the Dean’s office on general building condition and safety concerns
DEANS: Sharyn Gordon Dyer, Albert Schorsch
PA: Sophia Radlowski
UPP: Ann Barnds, Hazel Brown
CUED/NVC: Yibing Li
IRRPP: Maria Ayala
UTC: Silvia Becerra, Vanessa Smith
GCI: Christiana Kinder, Denita Johnson
SRL: Doug Hammer, April VanDam, Marguerite Harris

CUPPA emergency phone tree

A CUPPA Emergency Phone Tree has been distributed to CUPPA Evacuation Team and Safety, Security and Building Conditions (SSBC) contacts. Please keep this phone tree posted near all reception desks, at all times.
CUPPA emergency phone tree

Equipment: Flashlights

Each CUPPA office shall have a working flashlight on hand, and these flashlights shall be checked for operability on 1/15/xx, 4/15/xx, 7/15/xx, and 10/15/xx of each year. It is the responsibility of each faculty, staff, and student assigned to an office to check the flashlight. Each unit shall be responsible for purchasing the flashlights and batteries for same.

CUPPA Policy on Notification of Police

In order to protect the safety of all university students, employees, and guests in the CUPPA Hall building and other buildings where CUPPA faculty, staff, and students work or study, CUPPA employees are required to call UIC Police (emergencies, 5-5555, [from a cell or external phone, 312-355-5555]; non-emergencies, 6-2830) when a trespasser is observed or suspected in CUPPA Hall or another university building.

CUPPA students are urged to do the same.

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