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The American Society for Public Administration recognizes the
development of specialized areas of interest within its membership as
important to the advancement of the aims and purposes of the Society.
Accordingly, it has granted and approved the following Charter and Bylaws
for the Section on Intergovernmental Administration and Management. These
are subject to the Constitution and Bylaws of the Society and to official
Society policies governing the creation, evaluation, and termination of
sections.
ARTICLE I. Name and Purpose
Section 1. Name: This organization shall be known as the Section
on Intergovernmental Administration and Management (SIAM) of the American
Society for Public Administration.
Section 2. Purpose: Within the broad purposes of ASPA, the Section on
Intergovernmental Administration and Management will promote and encourage
the study, understanding, and improvement of the intergovernmental system,
its infrastructure and related cooperative and coordination effort, of all
levels of government and the private sector. Specifically, the section
will:
1. Serve as a national focal point and leader in the analysis and
development of intergovernmental policy issues, administrative tools, and
management techniques related to the grant-in-aid system, capacity
building, and policy assistance for federal, state, and local
administrators and managers.
2. Provide a national forum for activities, publication and research of
academicians and practitioners in the area of interstate and interlocal
intergovernmental administrative and management issues, systemic concerns
of the grant-in-aid system, and regional, state, and local problems and
needs unique to the intergovernmental system.
Section 3.
This Section is organized for the professional and educational purposes
of: exclusively charitable and educational purposes within the meaning of
Section 501(c)(3) of the Internal Revenue Code of 1986, as now in effect or
as may hereafter be amended ("Code"). Without limiting the
generality of the foregoing, such purposes include the following:
(a) Advancing the science, processes, and art of public administration.
(b) Advancing the equality of opportunity of all persons through public
administration.
In furtherance of its exclusively charitable and educational purposes,
the Section shall have all general powers of an unincorporated association,
together with the power to solicit and accept grants and contributions for
such purposes.
ARTICLE II. Activities
Section 1. SIAM
may undertake the following activities which are not necessarily inclusive
nor mandatory:
General :
1. Serve as a recognized national and regional focal point and
spokesperson for intergovernmental administrative and management related
developments in education, training and research.
2. Identify major intergovernmental management needs, problems, and
opportunities inherent in the structure of the American federal system.
3. Identify and promote the use of information sources and material
which constitute the state of the art of intergovernmental management
issues.
4. Provide a forum for the exchange of views, information, and research
on intergovernmental administrative and management issues, federal , state,
and local management capacity development, grants-in-aid, and related rule
and regulation changes, etc.
5. Provide a forum for discussion, research, and documentation of
challenges and operations related to interstate and interlocal relations.
6. Serve as a stimulus for enhancing the effectiveness of the
intergovernmental system through the exploration, development, and testing
of capacity building models designed to respond to state and local
deficiencies and needs.
7. Formulate program/policy positions on intergovernmental issues and
problems
of national, regional, state, or local interest and concern.
8. Encourage and sponsor intergovernmental related research and
state-of-the-art developments through panels/presentations at ASPA, or
related professional association, regional and national conferences.
9. Cooperate with other ASPA organizational units (sections, chapters)
on program issues of mutual concern related to the intergovernmental
system.
Training and Development:
1. Develop training packages (papers, reports, manuals, recordings, and
video tapes, etc.) integrating advances in the area of cooperative federal
, state, and local program and technology development and implementation.
2. Promote the incorporation of intergovernmental projects into on-going
training and educational programs at universities and at all levels of
government and in related professional associations.
3. Sponsor workshops and seminars in cooperation with related ASPA
sections on functional issues where intergovernmental management and administration
is key to program effectiveness.
Publications:
1. Identify topics which should be included in the literature on
intergovernmental coordination, cooperation, and management issues
including, but not limited to, conference papers, articles, and books, and
promote and encourage the publication of these sources.
2. Promote the publication of the section newsletter, occasional papers,
or symposium of PAR or related journals on management capacity building in
the context of intergovernmental policy management assistance or program
administration and management from an intergovernmental perspective.
Research:
1. Encourage section member research efforts related to
intergovernmental administration and management.
2. Explore and develop research projects for funding by private
foundations and governmental agencies.
3. Encourage federal, regional, state, and local research on
intergovernmental administrative or management needs and interstate and
interlocal concerns.
4. Assist in securing public agency funding support for section member
research or special projects in the development and/or testing of systems,
administrative tools or needs assessments, or development of course or
curriculum materials related to the understanding or betterment of the
Federal grant-in-aid system or intergovernmental infrastructure supporting
the system.
Sect ion 2. Annual Report :
SIAM
shall prepare and submit a written annual report on its activities to the
ASPA National Council at the time of the ASPA National Conference. The
report will include information on SIAM
achievements in program and budget during the previous year and projected
activities and budget for the following year.
ARTICLE III - Membership
Sect ion 1 .
Membership in SIAM
shall be open to all ASPA members who desire active association with the
Section and who pay the enrollment fee and the annual dues.
Section 2.
Members shall have the right to:
- hold office in SIAM
- vote for elective officers
- receive SIAM
publications
- participate in all SIAM
activities
- receive such benefits and opportunities as are available through
the Section.
ARTICLE IV. Officers and their
Responsibilities
Section 1.
The elective officers of SIAM
shall be the Chairperson, Chairperson-elect, immediate Past-Chairperson,
and nine (9) members of the board. The term of the Chairperson and
Chairperson-elect, who will automatically succeed to the office of
Chairperson, shall be one (2) years. The nine (9) members will serve
staggered three-year (3) terms. These elective officers constitute
the SIAM Executive Committee
Any vacancies on the Executive Committee of less than one (1) year will
be appointed by Chairperson, with the approval of the Executive Committee
for the unexpired term of office.
Sect ion 2.
The ASPA Executive Director or his/her designate shall serve as
ex-officio member of the Executive Committee.
Section 3.
In consultation with the Executive Committee, the Chairperson appoints
the Newsletter Editor, conference coordinators, regional/districts and
chapter liaison officers, committee and task force chairpersons. With the
approval of the Executive Committee, the Chairperson may appoint or elect a
Treasurer and Secretary and Membership Chair for the Section. The
Treasurer, Secretary, Newsletter Editor and Membership Chair shall also
serve on the Executive Committee. These officers may be selected
among section members outside of the Executive Committee.
Section 4.
The Executive Committee is responsible for the overall performance and
functioning of SIAM.
Among its responsibilities will be the following:
A. Determining section dues, subject to approval by the ASPA National
Council.
B. Approving section annual programs and budget.
C. Adopting positions on issues of relevance to section concerns.
1. Accepting donations, grants, and contracts for the section, subject
to ASPA policy regarding this matter.
E. Serving on committees and/or Task Forces as deemed necessary by
the Chair, or Executive Committee as a whole.
Decisions shall be taken by majority vote; in case of tie, the
Chairperson's vote shall prevail.
The Chairperson's responsibilities will include: providing leadership to
the Section; representing the Section; chairing the Executive Committee;
presiding at Sect meetings; signing correspondence; supervising
implementation of section programs and budget.
ARTICLE V. Elections
Sect ion 1.
All members of the Section on Intergovernmental Administration and
Management shall have the right to vote for, and to be nominated to, SIAM
elective off ices.
Section 2.
The following election procedures shall' be followed:
A. The Chairperson will appoint a Nomination Committee of five (5)
members at least four (4) months prior to the annual Section meeting.
B. The Nominating Committee will receive nominations and publish a slate
of candidates at least three (3) months prior to the annual Section
meeting.
C. The Nominating Committee receive additional nominations from the petition
process up to two (2) months prior to the annual Section meeting; such
additional nominations to be signed by 25 members of SIAM and accompanied
by a statement from the nominee expressing interest and willingness to
serve the Section.
D. BaIlots will be mailed out at least one (1) month prior to the annual
Section meeting.
E. New officers will be announced at the annual Section meeting.
F. Newly elected officers will assume office at the annual Section
meeting, to be held in conjunction with the ASPA National Conference.
ARTICLE V1. Finances and Administration
Sect ion 1. Grants and Contracts:
The ASPA National Council is responsible for approving, receiving, and
auditing grants or contracts solicited by SIAM.
As a tax exempt non-profit educational organization, ASPA is qualified to
receive designated donations for the programs and activities sponsored by SIAM.
An overhead charge may be applied to all grants and contracts
administered by ASPA.
Section 2. Accounting Models:
SIAM
dues, enrollment fees and other revenues shall be collected and allocated
quarterly to the Section by the ASPA Executive Director. The Section may
opt to maintain its own financial records, checking and savings accounts,
and be responsible for all financial transactions. In this case, it shall
follow such accounting procedures as may be specified by ASPA's Finance and
Administration Committee and shall furnish an annual audit report to the
National Council . Or it may choose to purchase such financial services from
the ASPA National Office. In the latter case, the ASPA Executive
Director shall maintain separate accounting records for SIAM
and shall provide periodic reports, at least bi-monthly, to the SIAM
Chairperson, or as mutually agreed.
An annual fee will be charged against SIAM
to defray the servicing cost; the fee shall include a flat rate levied
equally on each Section, plus a fixed charge for each spending transaction
performed. The flat and unit-transaction rates will be determined annually
by the Executive Director and announced at the ASPA National Conference for
the following fiscal year.
Section 3. Change of Accounting Model:
SIAM may
opt to change the accounting model by decision of the Executive
Committee. For the change to take effect in the following year, the
ASPA Executive Director shall be notified of the desire for change
at least two (2) months before the new fiscal year begins.
Section 4. Administration and Support:
SIAM
shall be responsible for the administration and support of its programs and
activities. A budget and work program shall be prepared and approved
by the Executive Committee every year for the coming year. Section
responsibilities include, but are not limited to the following: scheduling
section meetings and taking the minutes thereof; running Section elections;
organizing program sessions during ASPA's national and regional
conferences; preparing and distributing section brochures; producing
newsletters and publications; planning and executing all workshops; developing
and conducting membership campaigns; as well as maintaining meeting and
financial records.
The ASPA Executive Director shall provide SIAM
with periodic membership rosters and labels, ASPA handbooks and membership
brochures and application forms, ASPA officers’ newsletters,
membership reports, and any other appropriate information.
In addition, the ASPA Executive Director shall organize workshops on
Section administration and development and shall provide coordination and
linkage between SIAM
and other ASPA organizational components.
Section5. Purchase of Administrative Services:
SIAM may
wish to purchase specific services occasionally from the National office
(such as handling of sale of section publications for example). Services
and their respective costs shall be negotiated
between the ASPA Executive Director and the Section Chairperson.
ARTICLE VII. Meetings
Sect ion 1. General Membership Meetings:
A general membership meeting of SIAM
will be held at least annually at each ASPA National Conference, and may be
held elsewhere at other times of the year.
Section 2. Executive Committee Meetings : The SIAM Executive Committee
shall meet at each ASPA National Conference and at such other times as may
be conveniently arranged by the Chairperson.
Sect ion 3. Other Meetings :
The Executive Committee may arrange for regional special , or other
meetings of SIAM
or its committees at such times and places as appropriate. Funding for all
meetings will be limited to amounts budgeted, unless special additional
funds are made available from other sources.
ARTICLE VIII. Amendments
Sect ion 1.
Substantive changes in this Charter and Bylaws may be voted upon by the
Section membership at the annual Section meeting or through mail ballot and
shall then be referred to the National Council. If interim action appears
necessary, the SIAM Executive Committee may submit amendments to the ASPA
National Council.
Section 2.
Clarifying changes which are in accord with policies of the National
Council and which the Executive Director of ASPA and the Section
Chairperson consider desirable may be made in this Charter and Bylaws from
time to time without referral to the National Council. Such changes shall
then be referred to the SIAM
membership for information with reasons for changes.
Section 3.
Consistent with inclusion of this Section in the group federal income
tax exemption ruling of the American Society for Public Administration
(identified by the Internal
Revenue Service as Group Exemption Number 3155), all amendments to the
Section Charter which may be made from time to time shall be submitted to
the American Society for Public Administration for its approval.
ArticleIX.
Section1.
No part of the net earnings of the Section shall inure to the benefit
of, or be distributable to any director or officer of the Section, or any
other private person, except that
the Section shall be authorized and empowered to pay reasonable
compensation for services rendered to or for the Section and to make
payments and distributions in furtherance of the purposes set forth
hereinabove.
Section IX.
Section 2.
No substantial part of the activities of the Section shall be the
carrying on of propaganda, or otherwise attempting to influence legislation
(except as otherwise permitted by
Section 501(h) of the Code), and the Section shall not participate in, or
intervene in (including the publishing or distribution of statements
concerning) any political campaign on behalf of or in opposition to any
candidate for public office. Notwithstanding any other provision of
these articles, the Section shall not carry on any other activities not
permitted to be carried on
(a) by an organization exempt from federal income tax under Section
501(c)(3) of the Code, or
(b) by an organization, contributions to which are deductible under Section
170(c)(2) of the Code.
Section 3.
In the event of dissolution or final liquidation of the Section, after
paying or making provision for the payment of all of the liabilities and
obligations of the Section and for necessary expenses thereof, all of the
remaining assets and property of the Section shall be distributed to the
American Society for Public Administration provided it remains organized
and operated exclusively for charitable or educational purposes as shall at
the time qualify as an exempt organization under Section 501(c)(3) of the
Code, and if not, to an organization which does so qualify. In no
event shall any of such assets or property be distributed to any director
or officer or to any private individual.
Section 4.
The fiscal year of the Section shall end in the month of April.
The employer identification number assigned by the Internal Revenue Service
to this Section is: EIN 52-1203980
Adopted by the organization meeting of (date).
ORIGINAL CHARTER ADOPTED BY THE SIAM
MEMBERSHIP AT ITS ANNUAL MEETING ON APRIL
3, 1979 AT THE LORD BALTIMORE HOTEL, BALTIMORE
AND APPROVED BY THE ASPA NATIONAL COUNCIL AT ITS MEETING ON APRIL 4, 1979 AT THE BALTIMORE
HILTON HOTEL, BALTIMORE.
REVISIONS ADOPTED BY THE SIAM
EXECUTIVE BOARD AND THE SIAM
MEMBERSHIP IN NOVEMBER, 2000.
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