Home | Theme | Participate | Schedule | Register | Chicago | FAQ | Contact
  Go to ACSP Go to AESOP  

 

Presenters

The following issues are addressed here:

Abstract Published

Accepted abstracts will be published to the conference web site prior to the conference and available in print at the conference. The abstract submission site has a process for proof-reading your work and we strongly recommend using this process. All abstracts will be published in the manner in which they were submitted. An abstract accepted based on interesting research may still result in embarrassment to the author if not proofed for spelling errors, name misspellings and lack of references! Return to Top

Multiple Placements on the Program

The Congress participation policy is as follows: one formal presentation (either in a pre-organized session or an individual paper session), one discussant role, and one roundtable. This allows individuals three placements on the program. Please understand one role is not interchangeable with another, for example, two paper presentations and one roundtable but no discussant role will not be allowed. The notion behind this policy is to allow space in the program for as many people to participate as is humanly possible by restricting the number of “duplicate” forms of participation. We hope you understand our collective problem of trying to provide the greatest number of opportunities for participation at the highest level of quality feasible. Return to Top

Your Presentation Schedule

The Congress committee and staff will schedule an anticipated 200-215 sessions for approximately 650 faculty and student presenters in 12-14 time slots over four days with only never enough meeting rooms to work with! Committee meetings, journal meetings, interest group meetings and other non-reviewed sessions must also be included in the schedule. We appreciate your understanding of just how difficult it is to make any changes to the schedule once all participants have been notified and the schedule is posted to the web. Presenters unable to present at the scheduled time must notify the Conference Director in writing and withdraw from the program. Your presentation schedule cannot be rearranged. Return to Top

Register by Deadline or Risk Removal from the Program

If you expect to see your name in print in the final program for the Congress, you must register by the early presenter’s deadline. If you miss this deadline, we will remove your name from the program expecting that you will not attend. Return to Top

Presentation Tips

  • Arrive at the session room five minutes prior to the scheduled starting time.
  • Introduce yourself to the other presenters and to the moderator and discussant. If no moderator is present for whatever reason, please nominate someone among the presenters to act as the time manager for the session.
  • You will be instructed by the moderator before the session on the length of your presentation. This will inevitably vary between sessions depending on the number of papers to be presented and whether there is a discussant. You therefore need to structure your presentation around key points and arguments. You will not be permitted to speak longer than the allocated time, as this would be unfair to other presenters. The moderator is instructed to intervene by means of a system of colored cards.
  • In a formal paper session, you will have only 10-15 minutes to present your work. Sessions with five papers will only have 10-12 minutes for each presentation.
  • Do not attempt to read your paper. Don’t turn your back to the audience to read a projected text and don’t read out loud what your audience can read for itself. Do not put handwritten notes up on the overhead projector. Use PowerPoint wisely!
  • Indicate at the beginning of your talk if you are willing to send electronic versions of your paper when you return to your office.
  • Concentrate on what is new, interesting and different rather than providing full theory and methodology.
  • If you have any concerns about setting up your presentation, please take advantage of the Speaker Ready Room and conference/audio visual staff to assist you before your scheduled presentation. A. V. technicians will be available for projector equipment failures in session rooms if they occur, but absolutely should not be tied down to assisting you with your laptop the minute before your presentation. That being said, if you do experience trouble at the very minute you’re to present (it happens!) – please step aside immediately and offer the time to another presenter while you work out your trouble – AND don’t hesitate to ask us for help. We will always do what it takes to get you up and going.
  • Within each session some time will be devoted to questions and discussion. There will be informal opportunities to discuss your ideas with participants at the various social events. Please do not feel that you must cram everything into 15 minutes. Return to Top

Data Projectors Available

The conference supplies data projectors. Slide projectors and overhead projectors are available only by request and reservation. Any other audio visual equipment requirements will be at the presenter’s expense.

Data projectors will be set in every presentation room. Presentation rooms are staffed by student volunteers, but these volunteers are not trained on the use of the equipment. The audio visual company providing the projectors will have limited staff on site to assist with technical difficulty and will be working in more than a dozen different presentation rooms. In other words, we strongly recommend making yourself comfortable with these types of projectors before your arrival. Most of them are standard and simple in operating procedures. If you intend to make a Power Point presentation using your laptop, we strongly recommend having your presentation backed up to a storage disk in order to open it on someone else's laptop if a crisis happens with your own laptop! Return to Top

Bring Your Laptop

Laptops are NOT provided by the Congress. You must bring your own. If you don’t have one, be prepared to borrow one from a friend. If you don’t have any friends, we will be glad to introduce to people!

  • Mac Users – bring the Dongle adapter to plug into a PC port on the data projector.
  • Please remember to bring your power cord . Return to Top

Limited Slide Projectors and Overhead Projectors

A very limited number of slide and overhead projectors are available and will be reserved for you on a first-come, first-served basis. Please make requests well in advance. We can try, but can’t guarantee availability for requests made on-site. For slide projectors, please bring your own carousel and be sure to pre-load your slides. We do not have the capability of printing overhead slides, but there is a Kinko's on property at the Marriott Hotel. You can test your presentation in the Speaker Ready Room any time before your session. Return to Top

No Internet Access

Internet access is not provided in the Speaker Ready Room. Most hotels now provide fee-for-service internet access in your sleeping room and free access in many cases in public areas of the hotel. Return to Top

Speaker Ready-Room

The Speaker Ready-Room will have the same exact equipment available as in the presentation rooms. The room is available on a first-come, first-serve basis so please be patient with your fellow presenters, but we also ask that in fairness to everyone, please limit your time when using the equipment.

  • Computer station set with PowerPoint and Microsoft Word software, a CD R/W drive and flash drive for memory sticks. This computer will not have internet access. It is strictly for double-checking your presentation. The Congress does not provide data storage materials.
  • An LCD (data projector) projector to preview your presentation. Bring your own laptop to practice plugging in before your presentation. Return to Top

Submission of Final Papers by June 2

Completed papers should be sent direclty to the discussant as a MS Word or PDF file no later than one month before the start of the conference. If you do not send your final paper by the deadline, the discussant has the option of making no comments about your work. The name and the email address of your discussant will be sent to you by email along with scheduling information from the Congress organizers. This information can also be found by reviewing the session schedule posted to the web. If your discussant is not yet confirmed at the time of the deadline, the Congress organizers will advise you as soon as the discussant is confirmed and we will ask that you email your paper immediately to the discussant. We also encourage you to send your final paper to the other presenters in your session. Do not send your final paper to the Congress office. We do not pass them along or keep them on file. Return to Top

The ACSP-AESOP Joint Congress Committee will publish a compact disk of conference abstracts. In addition, we are providing authors the opportunity to make their full papers available to Congress attendees included on the same disk. In considering whether to take advantage of this opportunity, you should be aware of a potential pitfall in providing the full paper via the conference compact disk. The issue is that some peer-reviewed journals (many in the U.S.) consider such reproduction to be "prior publication" and will not review for publication a paper disseminated in this way. It would be prudent to discuss this issue with the editor of a publication outlet you may be targeting prior to submitting your full conference paper for inclusion on the conference compact disk.

Submit Paper on Congress Theme for Congress Publication

You may submit papers that address the Congress theme for consideration for a publication. Contact the Joint Congress Co-Chairs Curt Winkle cwinkle@uic.edu or Simin Davoudi simin.davoudi@newcastle.ac.uk. Return to Top

Paper Format

English is the official language of the ACSP-AESOP Joint Congress and all papers must be submitted in English.

Although there are no other official guidelines on the format of your full paper, please submit your paper as an attachment to an email to your discussant and the other participants of your session. Microsoft Word is probably the most widely used and readily accessible software format – we suggest you use this software. We also recommend a 20-page limit as discussants only have as much time in their day as you do and we ask them to read 3-5 papers prior to the conference. Return to Top

If you have More Questions

Questions about the text of your paper should be directed to your track chair. Questions about submitting your paper on the Congress Theme for possible publication should go to the Joint Congress Comittee co-chairs. Questions about session cohesion should be directed to your discussant. Questions about logistics should be directed to the Congress Director ddodd@acsp.org. Return to Top

 
 

Frequently Asked Questions

General

Faculty/Administrators

Students

Presenters

Poster Presenters

Moderators and Discussants

Track Chairs

Congress Definitions