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Host a Reception
for a School or Special Interest Group
Schedule
for Wednesday Evening, July 9
Evening receptions can be held at the conference hotel on Wednesday, July
9, 2008 at 7:00p.m.
Contact Congress Staff to Schedule
Contact Glenda Fisher, Congress Reception Manager, with your intent
to host a reception. Rooms are available on a first-come, first-served
basis and the Congress staff will assist you with a reception room reservation at the hotel. Email glenda@acsp.org. Please provide the following critical information:
- expected number of guests
- preferred start and end time for the reception
- title of the reception as you would like to see it printed in the conference program
- contact name, telephone and fax number of the person at your organization responsible for the reception details
- Be sure to mention you are hosting for the 2008 Joint Congress
We Contact Hotel on Your Behalf
The Congress reception manager and hotel convention services manager will determine
the best room fit for your event and will provide to you:
- complimentary space for your reception
- the name of the room in the hotel for your event
- confirmation of the time requested
- credit card authorization of payment form
- the name and phone number of the hotel contact to confirm the catering and payment details for your event
Details Are Then in Your Hands
Your company/university representative then works
directly with the hotel to confirm the catering and payment details for
your event. A simple contract will be required between your organization
and the hotel which will outline these details. The Congress staff will continue to monitor the progress of your event management in case you require assistance, but the responsibility for it is in your hands. Use the following documents when making the arrangements for your reception:
Marriott Hotel Floor Plans - to see the location you've been assigned.
- 3rd Floor Diagram
- 4th Floor Diagram
- 5th Floor Diagram
- 6th Floor Diagram
- 7th Floor Diagram
- 10th Floor Diagram
Credit Card Authorization Form - the best way to make payment arrangements with the hotel.
Event Listed in Program
The name of your event, date and time will be published in the on-site
Congress program. Be sure to email a note to glenda@acsp.org if any name,
date or time details of your event change before June 1.
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