Graduate College Student Travel Awards
See below.
UPP STUDENT TRAVEL AWARD
The Urban Planning and Policy (UPP) Student Travel Awards are intended to help defray the travel expenses of UPP graduate students who are:
- Presenters of research, scholarly work or professional practice at a meeting of a nationally-recognized scientific, scholarly or professional society. (Maximum amount: PhD students, $400; MUPP students, $200)
- MUPP students are eligible for travel funding to attend a national, state or regional conference of the American Planning Association, or the Association of Collegiate Schools of Planning. Travel to other nationally-recognized urban planning conferences may also be eligible on a case-by-case basis in exceptional circumstances. Check for eligibility of venue before travel (maximumamount: $150 to reimburse travel costs)
A UPP graduate student is defined, for the purpose of this award, as a currently enrolled, degree-seeking student in the Ph.D. in Urban Planning and Policy, the Master of Urban Planning and Policy, or the Ph.D. in Public Policy Analysis with a Specialization in Urban Planning.
The Department of Urban Planning and Policy attempts to support as many qualified applicants as possible; however, awards are contingent upon the availability of funds. Awards may be less than the amount requested if funds are not available. Awards to reimburse travel costs for students attending the National American Planning Association Conference may also be more, if funds are available at the end of the fiscal year.
The university limits our ability to cover international travel costs. Check for eligibility of a conference before travel.
There has been a change in the way in which Graduate College Student Travel awards are processed. Due to Federal Tax processing regulations, Travel Awards can no longer be processed as reimbursements.
Consequently, funds will no longer be transferred to a student's academic program for reimbursement. Payments must be processed as awards.
This means, upon successful review of an application, the Graduate College will process the award through University Payables except for Foreign Nationals whose payment will be processed through University Payroll. Students with direct deposit will have the award credited directly to their account. Checks will be processed for students who do not have direct deposit. In those cases, students will need to pick up their check in person.
*PLEASE NOTE: If a student owes any money to the University, once this award is processed it will be applied first to any debt owed the University.
Application Instructions
Applicants must be currently enrolled degree-seeking students in the Urban Planning and Policy Program. Non-degree students, former students, and students enrolled in other programs at UIC are not eligible.
Awards may be used for transportation, hotel, or conference registration at appropriate conferences. Total award amounts are as follows:
MUPP: $200 (presenters); $150 (non-presenters)MUPP students may not receive more than one travel award per fiscal year. Trips must take place in the same fiscal year in which the award is made. The university's fiscal year starts July 1 and ends June 30.
PhD: $400 (presenters); $300 (non-presenters)
Presenters: Presentations must be at of research, scholarly work or professional practice at a meeting of a nationally recognized scientific, scholarly or professional society. These awards will not be given to individuals who are not themselves presenting, even if their name(s) appear as a coauthor of the work. An official letter of acceptance on the organizing institution's stationery (paper) addressed to the applicant stating they are a presenter must be submitted with their application. If the applicant is not able to submit an official letter, a copy of the printed program cover page and the page that lists applicant's name, the date, time, and program number is also acceptable. Along with the official letter, attach a copy of the abstract of work presented. (E-mails not accepted.)
Non-Presenters: Must attend the bulk of the conference and must verify registration at the event and travel to the event.
PhD students: In order to assist PhD students in planning for conference attendance, commitments for funding will be made prospectively, with reimbursements made after the conference occurs (consistent with University policy). PhD students requesting funding must complete the PhD Proposal for Funding (.doc, 41kb). Students are strongly encouraged to seek other sources of funding as well as funding from the department. Deadline for submission of the proposal are:
- June 1 (for the months of July, August, September)
- September 1 (for the months of October, November, December)
- December 1 (for the months of January, February, March)
- March 1 (for the months of April, May, June)
PhD students please note that the proposal results in a commitment to fund but will not generate reimbursement; please follow the procedure detailed below for reimbursement.
All students must complete the Student Travel Awards application and have it signed by the advisor or other faculty member who can verify presentation and or attendance at the conference. If traveling by car, indicate the mileage to and from UIC on the application.
Applications must be submitted for the closest deadline following your trip as specified above. MUPP students may submit applications submitted prior to the proposed trip after expenses are incurred; consistent with University policy, reimbursement will not be made until after the conference has occurred.
Applications received in advance of the conference date will be reviewed on the deadline following the trip. PhD students are expected to apply for funding in advance of conference attendance, following the instructions and deadlines detailed above. When a deadline date falls on a weekend, the deadline will be the following Monday. Applications submitted after the above deadline dates will not be accepted.
Deadlines
You should submit your application form (.doc, 41kb) as soon as possible following your trip. The annual deadlines for submission of applications are:
- October 1 (for the months of July, August, September)
- January 1 (for the months of October, November, December)
- April 1 (for the months of January, February, March)
- June 1 (for the months of April and May. )
Send your completed PhD Proposal for Funding or Student Travel Award Application form (.doc, 41kb), with all attachments, to:
Wei Liu
Assistant to the Head for Budgeting
Urban Planning and Policy Program (MC 348)
College of Urban Planning and Public Affairs
412 S. Peoria Street, Room 233
Fax (312) 413-2314
Phone (312) 413-1617
weiliu@uic.edu
It is recommended that students hand deliver all forms to ensure their receipt before the deadline. The Department of Urban Planning and Policy is not liable for any losses or delays caused by the mail service. Please note that incomplete proposals or applications will not be considered.
Graduate College Student Travel Awards
The Graduate College Student Travel Awards are intended to help defray the travel expenses of graduate students who are presenters of research or scholarly work at a meeting of a nationally-recognized scientific or scholarly society. A graduate student is defined, for the purpose of this program, as a currently enrolled, degree-seeking student in the Graduate College. The Graduate College attempts to support as many qualified applicants as possible; however, awards are contingent upon the availability of funds.
Deadlines
The annual deadlines for submission of applications are:
- October 1 (for the months of July, August, September)
- January 1 (for the months of October, November, December)
- April 1 (for the months of January, February, March)
- July 1 (for the months of April, May, June)
Applications must be submitted for the closest deadline following your trip as specified above. Applications submitted prior to the proposed trip will be reviewed on the deadline following the trip. When a deadline date falls on a weekend, the deadline will be the following Monday. Applications submitted after the above deadline dates will not be accepted.
More information is available on the Graduate College website.