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- Deployment of Notes should not be taken lightly. It is not as simple as
installing a new standard application on a user's workstation. It entails
a strong, long-term commitment from your department to learn and teach the
use of Notes and any applications you develop or choose to use.
- Installation and maintenance of a departmental Notes server is an even more
involved undertaking.
- If you will be developing your own application or setting up a Notes server,
you need to plan on seeking training for yourself;
setting up training for your users on the use of Notes and your application;
and supporting your application (even though you are using Notes, the application
that you are using in Notes may be unique to your department and, therefore,
users will have to rely on you for support).
- If at all possible, use the Academic Computing and Communications Center's
servers to publish your database. It is much easier than setting up and administering
your own server. You still need to provide your users with support for your
application. Databases cannot be created on the server by the client,
they are created by the Notes administrators.
- Application security is defined in the database and, therefore, is not related
to the server where it resides (but access to the database on a server implies
access to the server itself).
- The Academic Computing and Communications Center has been charged with the
deployment of Notes at UIC (similar organizations have been identified for
UIUC, UIS and ATIS). If you plan to set up your own server, you will need
to follow the appropriate campus guidelines and procedures
(to guarantee communication, replication, mail delivery, and so forth). Also,
be sure that the Notes applications you are interested in are available for
your desired server and client platforms.
- To use Notes, all clients will need an account. When a Notes account is
created, a Notes ID will be issued by the Academic Computing and Communications
Center following the same guidelines that we use for all of our systems. The
ID file is a file that contains information specific to this user. The file
resides on your workstation, and you'll need it to complete the installation
of the Notes client. You cannot edit or look at the file.
- We can give accounts to only current students, staff, and faculty of UIC.
- Notes IDs are valid for one year from the date it is issued. IDs will be
renewed if the user is still affiliated with UIC. For renewal instructions,
see Lotus Notes ID Renewal .
- The Notes ID is assigned an initial password that
should be changed immediately after setting up the Notes client. Please remember
that the Notes Administrator (the Academic Computing and Communications Center)
cannot change user's passwords. If a client forgets a password, all the administrator
can do is to provide the client with a copy of the original Notes ID file
and initial password. Since encryption keys are stored in the Notes ID files,
any encryption keys that the client may have had in the Notes ID will be lost,
as will access to documents that had been encrypted with that encryption key.
- To access restricted Notes applications from the Web, clients will need
the Notes userid name and a password. The Web password is set to the initial
password, but it is separate from the Notes ID password. You can change
your Web password (but remember that this password is not related to the
password that you use when you use your Lotus Notes client).
- Notes servers being set up by other departments also need a Notes Server
ID that is supplied by the ACCC.
- Notes User IDs or Server IDs are free and can be requested at notesadmin@uic.edu.
Please note that this email address is only for administrative requests for
the Academic Computing and Communications Center main Notes server.
- Notes clients at UIC can subscribe to a list called notes@uic.edu
We will send announcements to this list. You can use it to post questions
for other Notes users at UIC.
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