CMS Email Phaseout Plan

The majority of the people who are still using UICVM CMS use it principally for electronic mail. The key points in our current plan for moving email off of CMS are listed in the outline below. (Though please keep in mind this plan is subject to change.)

Questions and comments about any aspect of the UICVM retirement process are welcome; send them to vmomega@uic.edu.

• 1. OVERALL GOALS
• 2. OVERALL TIMELINE
• 3. IF YOUR EMAIL INBOX IS ON TIGGER or ICARUS:
• 4. IF YOUR EMAIL INBOX IS ON UICVM:
• 5. AVAILABLE ASSISTANCE
• 6. THE BOTTOM LINE:

• To move email service off UICVM in the simplest and most robust way.
  
  
• After the move, to let users to choose and to learn their new email clients (WebMail, Eudora, both, or something else) at their convenience.

• We've set a new deadline for the end of email on CMS, to ease an end of year that is already congested and problematic:
  
  

  CMS Email CEASES October 1, 1999

  
  
  
• All other UICVM/CMS activities retain the 1999-12-31 deadline.

• No changes whatsoever are needed at this time.
  
  
• You may eventually move your email to mailserv if you prefer. However, please don't do it before January. For the remainder of this year, we would prefer that only UICVM email users move to mailserv.

• If you are a faculty or staff member and you don't already have a UIC netid, please get one now. See Getting a UIC Netid. Your mailserv account can't be opened without a netid. If you don't select a netid by September 1, 1999, we will select one for you. (This applies only to faculty and staff; students are already assigned netids automatically.)
  
  
• Your Inbox mailbox (mail drop) must be moved to mailserv.
  
  
• Do not move your email to tigger or icarus. (You are welcome to open a tigger or icarus account as well, to use for other tasks such as Web publishing, or to request a borg account if you'll be doing number crunching.)
  
  
• There are two ways your mailserv account may be opened:
  
  
  • Do it yourself:Use the ACCC's account creation Web page to open your mailserv email account yourself.
    
    
  • Wait for us to do it:You can wait until we open and set your mailserv account for you.
    
    
• If you choose the do-it-yourself route, see the Migration from CMS Mail to Mailserv and WebMail page for instructions.
  
  There are three steps:
  
  
  1. Open your account: Click on the link to the ACCC Computer Account Creation Web page and follow the instructions on the migration page.
     
     
  2. Set your uic.edu email forwarding: Click on the link to the ACCC Directory Update page, login, type yrnetid@mailserv.uic.edu in the is forwarded to: field for yrnetid@uic.edu (use your own netid, of course), and click the Submit the Changes button.
     
     
  3. Set up the mail duplication: Log on to CMS and enter: mailserv
     
     
• If we open your account for you, we'll also set up the forwarding and duplication for you. We'll send you a email message explaining what we've done.
  
  
• In either case -- we open your mailserv account or you do it yourself -- there will be a grace period during which your email will be delivered both to CMS and to mailserv. This grace period 30 days or, if your account is opened after September 1, until September 30.

4a. If You Use a PC- or Mac-based Program to Read Your CMS Email:

This change should be easy for you. You only have to reconfigure Eudora to point to your new mailserv account. And check out WebMail You can use it along with Eudora (particularly if you also move from POP to IMAP) to read your email from practically anywhere!

4b. If You Do Email on CMS with mail or note and rdrlist:

You must learn how to use a new email management system, preferably one that's based on a personal computer. We recommend WebMail, a URL-based email client that requires only a Web browser to use. We feel that it's the simplest email client software for you to use as you make this transition. Later, however, you may decide to use a personal computer-based email client software package rather than -- or in combination with -- WebMail In that case, we recommend Eudora.

As was outlined in the Jan/Feb/March issue of the A3C Connection, using pine on tigger or icarus is also an option, even though your email account will be moved to mailserv.

• New documents that have simple, step-by-step how-to instructions, complete with screen shots.
  
  
• Walk-in "WebMail for CMS Users" workshops.
  
  
• Web- and CMS-based tools for converting CMS NOTEBOOK and NAMES files to WebMail or Eudora.

Links to and/or instructions for all of these resources are available through the UICVM and CMS Retirement Information Web page.

• All UICVM users must choose a netid and have it registered. Your mailserv account cannot be created without a netid; if you don't select one yourself by September 1, 1999, we will select it for you. (See Getting a UIC Netid.)
  
  
• All CMS email ceases on October 1, 1999.
  
  
• Current UICVM users should not move their maildrop tigger or icarus. However, as is always the case for any member of the UIC community, they may have whatever additional ACCC accounts they need. In particular, they can open a tigger (faculty/staff) or icarus (student) account for Web publishing or request a borg account for number crunching. (For tigger or icarus, see the Computer Account Creation Web page. For borg, see Getting an Account on the borg home page.)
  
  
• All current UICVM email users should have an email-only account on mailserv.uic.edu by the middle of September. They can either open themselves or wait for us to open it for them.
  
  
• After your mailserv account is opened, your email will be delivered both to CMS and to mailserv for a reasonable period of time: either for 30 days or, if your account is opened after September 1, 1999, until September 30, 1999.
  
  
• See the following article, Moving from CMS to Mailserv, for a list of the steps you should take while you move your email from CMS to mailserv.
  
  
• If you decide to open your mailserv account yourself, see Moving from CMS to Mailserv for brief instruction.
  
  
• Everyone should also see Email and Mass Communications for links to new Web-base names/notebook email migration aids.
  
  
• See WebMail Revisited for instructions on using WebMail
  
  
• If you have any questions, please ask now rather than later; it'll help all of us.

  Comments and questions are welcome; please sent them
  to the VM Omega group, vmomega@uic.edu