Academic Computing and Communications Center > Facilities > Lab hours and locations > Reserve a computer lab

Reserve a computer lab

Availability and lab information

Please check the availability of specific software before you make the reservation. All labs except BGRC 105B and BSB 4133, have ceiling-mounted LCD SuperVGA projectors, projection screens, dry-erase marker boards, and markers.

For SELE labs, the projector switch is in the box by the instructor's machine. To turn on the projector, open the box and flip the switch. If the box is locked, please stop by SELE 2267 and ask a consultant to unlock the box.

For questions or to cancel a request, please send an email to labreservation@uic.edu

Lab Operating system Availability Software Priority use
Check availability of all labs
AA 2312 Windows / Mac Availability Software Art and Design
BGRC 105B Windows Availability Software  
BSB 4133 Windows Availability Software Sociology, Political Science, and Criminal Justice
EPASW L270 Windows Availability Software* College of Business Administration
GH 304   Availability   Foreign language departments
SCE 408 Windows Availability Software* ACCC workshops
SELE 2058 Windows Availability Software*  
SELE 2249 Windows Availability Software*  
SELE 2249F Windows Availability Software*  
SELE 2263 Mac Availability   ACCC workshops
SEO 1200 Windows Availability Software Math
SES 205B Windows Availability Software Physics, Chemistry, Biology and Earth and Environmental Sciences
SES 205C Windows Availability Software Physics, Chemistry, Biology and Earth and Environmental Sciences
SPHPI B34 Windows Availability Software School of Public Health
*This lab has SynchronEyes Software installed.

Lab reservation and usage policy

Labs are reserved on a first-come first-served basis, but priority for reservations is given to UIC classes and instructional use. Additionally, certain departments have priority use of specific labs. When processing reservations, we will take into consideration class size, demand, and availability. You can not use an ACCC computer that you do not have reserved. You must have a confirmation e-mail with a ticket number in order to use an ACCC computer lab.

Semester-long reservations made before the end of the current semester are queued on a first-come, first-served basis. Confirmations of the reservations are sent after the current semester is over. After the beginning of an academic term, requests for computer labs should be made at least one week in advance.

If two classes or events conflict (request the same lab at the same date and time), alternate computer labs will first be checked for availability. If no other labs are available, preference is given to sporadic or one-time only requests over requests to use labs repeatedly for the duration of the semester.

No food or drinks of any kind are allowed in the labs. Unopened beverages should not be placed near computers.

Any UIC faculty, staff, department, TA or RA (please provide instructor' name) can reserve labs. In the case of students, the instructor or advisor will be contacted to verify that the lab is needed. Graduate students who are teaching a course need to specify as such in the "Comments" section. Otherwise, we will assume you are either a TAs or RAs and a faculty/staff member's name and information is needed to confirm the reservation.

Undergraduate students and undergraduate student groups can not reserve computer labs without a faculty/staff sponsor, who must contact the Academic Computing and Communications Center on their behalf and who will serve as the contact person and responsible party.

Users in the lab must have a valid UIC netid and password to use all the features available on the machines in the labs. Guest access can be enabled for certain events. Please request this on the reservation form. Guest access does not allow printing.

All requests to reserve computer labs for classes or departments should be made at least one week in advance for best results. If the reservation is for a date within the same week, you can stop by the Client Services Office in 2267 SEL to make a last-minute reservation.

Labs can only be reserved during open hours. For a list of lab hours refer to: Lab hours and locations. If you would like to use a lab after off hours or on the weekend then a consultant will be required to be present (we can make exceptions when needed). You will be required to submit payment for the staffing of an ACCC consultant. The cost is $10.00 per hour per lab assistant for the duration of the reservation plus two additional hours. For example, a reservation for a computer lab from 6:00pm - 9:00pm will incur the following charge $30.00 + $20.00 = $50.00 total.

Demand for lab space is high. Not using a particular date? You must contact us in advance to cancel your reservation so that that space can be freed up for another class or group. Please email labreservation@uic.edu to cancel your request.

Reservations for the duration of the entire semester are not processed until the end of the previous semester. Academic Computing and Communications Center lab reservations should be done for classes that require significant hands-on participation for attendees or students in almost every class session. Classes that need an instructor's computer mainly for demonstration use are asked to reserve one of the multimedia classrooms. We reserve the right to cancel reservations if this policy is not followed.

At the end of the session, the instructor is responsible for logging out of all machines in the lab by clicking on the logout button on the desktop.

Blackout dates: all three weekends prior to finals week during the fall and spring semesters and the weekend before finals for the summer semester.

We recommend that all instructors familiarize themselves with the lab they will be using before the actual reserved time. If there are any problems or questions regarding lab use, please contact the Client Services Office directly in SELE 2267, by phone at (312) 413-0003, or by email at consult@uic.edu.

Policy and procedures for installation of class-related software

Many instructors have found it useful to have software and data files installed on our network servers for their students to use. The Academic Computing and Communications Center will work with faculty and departments to make such arrangements. Please send all requests to software@uic.edu.

Please refer to the following webpage for a list of ACCC guaranteed software: http://suggest.server.uic.edu/Software/Available.aspx. If you do NOT see software on this list then you MUST request it.

Deadlines for submitting requests for software installation:

The deadline for requesting software installation for the Fall 2008 semester is August 8, 2008.
The deadline for requesting software installation for the Spring 2009 semester is December 19, 2008.

You must submit your request before the deadline. You must provide all the required information at this time: software installation request form, proof of purchase/licenses, media and software installation instructions.

If you need software installed on the lab image for a one-time purpose (for example, a 2-day workshop) then the software and request should be submitted no less than 4 weeks prior to the first lab reservation for that class. The software will be removed once you are done.

An e-mail will be sent to you once the software is installed; you must then test the software to ensure everything is working as expected for class. Support for the software is the responsibility of the instructor or department who requested that the software be installed. Proof of purchase and/or license must be provided for as many copies as will be needed for the students in the class. We cannot install software without appropriate proof of licensing.

Although the ACCC will make a reasonable effort to get all software packages to work, we can not guarantee that they will. Some packages may not function because of the network and PC lab setup. The ACCC can not be held responsible for software that does not work by class time.

Note: These rules also apply to software brought to install locally on the lab computers by the instructors themselves.

Please fill out this software installation request form. At the end of the semester, all class files and software will be removed. If the software is needed an ongoing basis, please indicate this in your request.

Lab reservations for special events

ACCC computer labs can be reserved for special events, such as conferences or special training sessions. These reservations however are granted at the sole discretion of ACCC and must not interfere with the primary purpose of the labs. Such reservation requests are subject to the following guidelines:

  • Labs cannot be reserved for full weekdays during the semester
  • Reservations for classes take priority over special event reservation requests.
  • Lab reservations for the duration of an entire semester are processed only after the previous semester ends.
  • Reservation requests cannot interfere with regularly scheduled upgrade or maintenance of the lab
  • Reservations requested for a non-UIC sponsored are subject to a charge of $40 per day per attendee/computer. This fee does not cover the cost for software installations and staffing. This fee is waived for events sponsored by UIC.
  • A request for a lab assistant is subject to a $10.00 per hour per lab assistant charge for the duration of reservation plus two additional hours. For example, a reservation for a computer lab from 9:00am - noon where a lab assistant is requested will incur the following charge $30.00 + $20.00 = $50.00 total. This charge applies whether or not the event is sponsored by UIC.
  • A reservation request that requires software installation is subject to a $35/hour charge. This charge applies whether or not the event is sponsored by UIC.
  • If software needs to be installed, it must be provided to ACCC at least 4 weeks before the beginning of the event to guarantee that the software will be installed for the event. Software licenses must be provided by the sponsoring person, unit, event or department to cover all attendees. Software will be removed from the lab machines after the last day of the reservation.
  • Most reservable ACCC Labs are equipped with white erase boards and projectors. This equipment is included in the reservation at no additional cost. Any other equipment needed for the event must be supplied by the person, unit, event or department requesting the reservation at their expense. If the equipment requires installation of software or some other assistance from ACCC, its installation is subject to a $35.00/hour fee.
  • All other rules and policies mentioned elsewhere in this document apply to these reservations.
To submit a reservation request please fill out the lab reservation request form. If you have any questions, please send them to labreservation@uic.edu

Submit a reservation request

Please review the lab reservation and usage policy before submitting this form.

Online request form

You will be asked to supply the following information:

  • Date(s) for your reservation
  • Start time and end time
  • Duration (for multiple dates)
  • Which computer lab you want to reserve
  • Course number and college or department
  • Your name, campus phone number, and UIC email address. TAs: please fill out the form using the faculty member's information. Put your e-mail address in the additional email address field. If you are the main instructor of the course, please indicate that in the comments
  • Purpose for using the computer lab
  • Software that you will be using
    • Please refer to the following webpage for a list of ACCC guaranteed software: http://suggest.server.uic.edu/Software/Available.aspx If you do NOT see software on this list then you MUST make a request for it. For instructions on software installation requests refer to http://www.uic.edu/depts/accc/pclabs/reserve/#software
Comments are appreciated. Please send them to labreservation@uic.edu