Managing Your Email-Address Book and Nicknames

Most people use an Address Book to keep names, addresses, and phone numbers organized.   Email programs use them as well for a similar purpose.  But address books in email can also shorten the time when it comes to addressing a particular person or group of people.

The Eudora address book can be accessed under the Tools menu or by clicking on the Address Book button.    The address book looks something like this.

On the left side, you can create different nicknames or address books, depending on your situation.  By clicking on the New button, you get a dialog box like this.

You then type in the name you want, and choose which Address Book it should be included in.  Or, you make it an address book yourself.  This is similar to the difference between creating a mailbox and a folder that contains mailboxes.

Once you have put in the new name, you put the email address(es) in the Addresses tab.   If you put only one in, it is commonly referred to as a nickname.  By putting more than one in, you are creating a group, also known as a distribution list.  You can then choose the nickname/group you want, and place it in the To:, Cc:, or Bcc: part of your message.  The advantages should be obvious: there is far less to type, and you don't have to remember specific email addresses.