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Using Eudora: A Quick Guide |
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Using Eudora is fairly uncomplicated, and for the most part independent of whether you're using IMAP or POP or Windows or Macs. The only exception is deleting email when you're using IMAP, which is discussed below for both Windows and Macs in The Biggest Difference: Deleting Email If You Use IMAP. |
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| Opening and Closing Eudora and the Eudora Windows | ||||
| -- Eudora for Windows | ||||
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Start -> Programs -> Eudora -> Eudora (or wherever it is on your computer) To close Eudora, select File -> Exit or or click the Close button. Eudora will open the way you closed it, so if you want your Inbox open when you open it, leave it open when you close it. When you get into Eudora for the first time, be sure to turn off the Preview pane: turn off the Show message in preview pane option in Tools -> Options -> Viewing Mail. Also unselect Use Microsoft's viewer.
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| -- Eudora for Macs | ||||
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To open Eudora double-click on the Eudora icon in the Eudora
Application folder,
three "people" behind an envelope with a pencil in front of it. To close Eudora, select Eudora -> Quit Eudora or use Command-Q. In Mac OS X Command-H hides all of the Eudora windows. Eudora will open the way you closed it, so if you want your Inbox and Mailboxes windows open when you open it, leave them open when you close it. When you get into Eudora, turn the Preview window off by clicking the small arrow in the preview window's upper left corner.
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| The Eudora Toolbar | ||||
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| -- Customizing the Eudora Toolbar | ||||
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Eudora for Windows has more icons on the toolbar by default, but you can customize the toolbar in either case.
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| -- Setting Eudora Options | ||||
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The Eudora options are the same in Windows and Macs, but how you get to them is different:
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| Sending Mail | ||||
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| Canceling Outgoing Messages | ||||
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| Checking Mail | ||||
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| Replying to Incoming Mail | ||||
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| Using the Eudora Address Book | ||||
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The Address Book is another nice feature about Eudora. It's simple to use and very simple to add entries to. There are two ways to add entries to your Eudora address book: When you receive a message from someone who you want to include in your address book:
Could it be easier? To add a new address book entry manually:
Then to use the nickname, just type it in the To:, Cc:, or BCC: header fields. In fact, you only have to begin to type it. As soon as you type something that Eudora recognizes, either because it is a nickname from your address book or because it matches someone you've sent or received email from before, Eudora will fill in the rest of the name and give you a give you a list of other matching names/addresses to select from. |
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| Directory (Phonebook) Services | ||||
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Eudora also allows you to query information about other users at UIC, or any location for which you know the name of their server. You can use someone's name to find their email address, or phone number, or office, etc. For more information, see Directory Services Setup for Eudora. |
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| Saving Copies of Sent Messages | ||||
Unlike some email programs, Eudora doesn't keep copies of outgoing
messages unless you tell it to, but that's easy to fix. You have two automatic
choices:
You can also tell Eudora where to put copies of an outgoing message while you're composing it: click the Keep Copy icon on the toolbar, which looks like two sheets of paper. It's selected if it looks like it's pushed in. If you don't choose one of these options, Eudora will put outgoing messages into the Trash mailbox when it sends them. Note: You can also set up a filter to save individual outgoing messages into particular mailboxes based on information contained in the message. See below. |
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| Using Eudora Email Filters | ||||
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Eudora is a first-rate email program and has lots of neat features, but for me,
its biggest advantage is how easy it is to create and use email filters in it.
Filters are the only way to get Eudora to put copies of outgoing messages into specific
mailboxes automatically. (Except for replies; see Saving
copies of outgoing messages.)
For example, Adabyron has a note from UIC Massmail in her Inbox, she could use this to make a filter to move the messages she receives from them at their massmail_owner@uic.edu email address to an existing mailbox named "UIC mail". Ada's using IMAP; she wants her UIC email mailbox to be on the server. The process is the same either way. This sequence will work for a new mailbox too, because the selection process will also allow you to create a new mailbox.
That's all there is to it. There is, of course, lots more you can do with Eudora filters. See "Managing Your Messages" in the Eudora User Manual. |
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| What to do the first time you use Eudora. | ||||
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Eudora is somewhat intimidating the first time you use it to read your mail --
all you'll see is a more or less blank window. But it's easy to make it look a
bit more familiar and to be more immediately useful.
If you're using Eudora for Macs, you'll have to open the Mailboxes Window first: Window -> Mailboxes If you're using IMAP, double-click on <Dominant> in the Mailboxes tab on the left side of the Eudora window, to expand the list of mailboxes you already have on the email server machine. If you used pine or WebMail in the past, you're likely to have some mailboxes on your "email service machine." Eudora with IMAP has no problem whatsoever using Pine or WebMail mailboxes. Then, if you're using IMAP, open your Inbox: or, , open your In mailbox: in the Mailboxes tab, double-click on the icon to the left of the mailbox's name. (Don't click on the name itself; you might end up renaming the mailbox. If that happens, to get out of edit mode, press Enter or click somewhere else in the Mailboxes tab window, in an open area.) In Windows, you have one more step: After you open the In/Inbox, click on the maximize button of the In/Inbox index window. The object here is to make the Inbox index window fill the entire right hand side of the Eudora window, not to make the Eudora window itself fill your whole screen. (Yes, it's quite all right to have a window within Eudora maximized without having the entire Eudora window maximized, see figure 1.) You might see "preview pane", displaying the highlighted message. I suggest you turn this off; see the individual pages on Windows and Macs. Now your Eudora should look similar to Ada's. Eudora reopens just as it's closed, so just be sure you leave the In/Inbox window open and maximized whenever you close Eudora, and you'll never have to face that intimidating blank window again. |
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| Deleting Email, Step One | ||||
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Deleting Email with Eudora is always a two-step process. The first step in deleting email is the same regardless of how you use Eudora or which Eudora you use. First: Select the message that's to be deleted:To delete an Eudora message that's open, do one of the following:
To delete one or more messages in an open mailbox window, select their message summaries, and do any of the three things above, or:
Plus, on Windows, there are right-click menu options for deleting messages. |
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| Deleting Email, Step Two | ||||
| Deleting Email If You Use POP | ||||
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When you're using POP, the first step removes the deleted email message the mailbox it's in and moves it into your (local) Trash mailbox. To undo a deletion, select Edit -> Undo immediately after you do it or open the Trash mailbox (Mailbox -> Trash), select the messages, and either transfer them to another mailbox using the Transfer menu, or drag them to another mailbox in the open Mailboxes window (Window -> Mailboxes). The second step when you use POP is also the same, regardless of which Eudora you use. Second: To actually delete the message, remove it from the Trash mailbox:And again there are lots of ways to do this.
After you've deleted mail from your Trash mailbox, it's gone and can't be recovered. |
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| The Biggest Difference: Deleting Email If You Use IMAP | ||||
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If you use IMAP, then deleting email is still a two-step process -- select a message or group of messages for deletion as above, then actually delete them, but how the process works depends on whether you use Windows or a Mac, what version of Eudora you're using, and what option you've selected. Remember that you have a limited amount of space on the server -- your quota -- to keep messages in IMAP mailboxes. You should save that space for messages that you really need to have ready access to. Move older messages that you want to keep into Eudora local mailboxes for archiving and delete them from their server mailboxes. Note that they must be deleted from the server and from your local copy of the server mailbox to be deleted from the server. To keep a copy of a message that's in an IMAP mailbox without it being on the server, you have to move it to a local mailbox -- one that's above the <Dominant> in the Mailboxes window. |
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| -- Deleting Email with Eudora for Macs and IMAP | ||||
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When you use Eudora for Macs with IMAP, you have a ton of options on how to delete messages. By default, the first step just removes the message from view, but it still continues to take up space in your IMAP mailbox until it is expunged. (Expunging is what Eudora for Macs called deleting deleted messages.) So, for example, you'd still see it there if you looked at the mailbox with WebMail. You probably want a more substantial type of deletion than that. And also removing a message from view and not putting it somewhere else where you could see it to get it back if you need to isn't particulary useful. So here's a way to set Eudora for Macs with IMAP up so that deletion that seems just a bit more reasonable. As I said, there are a ton of different ways you can delete messages if you use Eudora for Macs with IMAP. I'm only describing the one that I think will be the easiest in the long run. The rest are described on page 165 and following in the Eudora for Mac 6.2 Manual. The method I like the most is using a Trash mailbox on the server. You can either automatically delete the email in your Trash mailbox when you exit Eudora or or delete them by hand, and your deleted messages are all in one place and you can see them. When you first opened Eudora for Macs, it asked you
whether you wanted to Eudora to run automatic Expunge commands on your IMAP
mailboxes. So let's assume you clicked Yes. Turning on the Trash Mailbox.Open Eudora, and select: Special -> Settings -> Personality
Extras The Auto-Expunge options are under Remove Deleted Messages. If you didn't turn auto-expunge on before, click When the percentage of deleted exceeds 20%, and change the 20% if you want it higher or lower.
The next is a check option: Use a trash mailbox on the IMAP server. Check it to turn it on. Then use Mailbox -> <Dominant> and slide to select a Trash mailbox on the server. (Note that the Auto-Expunge option is actually superceeded by the Use a trash mailbox, but Eudora allows you to set both, so why not? Didn't I say there were lots of options? Or maybe the percentage applies to the Trash mailbox too. Who knows? If you find out, let me know.) Second: To actually delete the message, remove it from the Trash mailbox:With this setting, deleting email with Eudora with IMAP is just like deleting Email with Eudora with POP. In particular, the Trash mailbox on the server when you use the standard Eudora commands to empth the Trash mailbox.
After you've deleted mail from your Trash mailbox, it's gone and can't be recovered. |
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| -- Deleting Email with Eudora for Windows and IMAP | ||||
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There are only two different ways to delete mail from IMAP mailboxes on the
server when using Eudora for Windows (and they are different from the Mac ways
also): Using a Trash mailbox on the server:If you have the "When I delete a message, move it to ~yournetid/Mail/Trash" option selected in the Incoming Mail options window:
Marking the messages as deleted and then purging them:If you have the "When I delete a message, Mark it as deleted" option selected in the Incoming Mail options window:
We recommend that you use the "Mark it as deleted" method to delete messages in IMAP mailboxes when using Eudora for Windows because you'll either take care of deleting them right away, or, if you forget, the red X's that you'll see the next time you go into that mailbox will remind you.
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| Another POP and IMAP Difference: Saving Local Copies of Incoming Email | ||||
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If you use POP, this might be a strange thing to think about -- when you check your email, a copy of each message is downloaded to your In mailbox and you will have a local copy of those messages even after they are deleted from the server. But in IMAP, it doesn't work that way. The "saved" copy of IMAP email is kept on the server. When you read an IMAP email message, you will download a local copy, but if you delete the server copy of that message, then the local copy will be deleted also. But what about the older email that you don't need to to keep online anymore, but you do want to keep a copy? How do you save a permanent copy of an IMAP message on your PC or Mac? Here's how to make a local copy of an IMAP message and delete it from the server:
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| A Eudora for Windows Tip: What to do with all those "panes". | ||||
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Eudora for Macs opens everything that you open in a separate window. They can get out of hand, but you can always find everything. Eudora for Windows does the same thing, but it opens all of its windows inside of the Eudora window, which can get very crowded. You can end up with lots of sub-windows. which Eudora calls "panes", open in the Eudora window at the same time. This can be an advantage. You can, for example, have a message open in one pane while you're working on a reply in another. It can also be a problem. If you have too many panes open at once, you'll never be able to find anything. So my advice is:
You can also close any open mailbox index or message pane by right-clicking on its button in Eudora's taskbar and selecting Close. The taskbar is toward the bottom, on the right-hand side; beside the Qualcomm. You will have a button on the taskbar for each mailbox or message window that's open. If the buttons are too small for you to read their labels, pause with your mouse pointer over a button and Eudora will tell you what it is. This works in general; leave the mouse pointer over any button and Eudora will tell you what it is or does. |
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| More Information | ||||
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| Eudora | Previous: Configuring Eudora for POP | Next: Safe Email Viewing |
| 2006-4-11 ACCC documentation |
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