Department Events Calendars and the UIC Events Calendar

This Web page is about the department Events Calendars, Eventcals, which are departmental Event Calendars that are authorized to display entries in the all-campus UIC Events Calendar. At their core, they are standard UICalendar calendars, and they can be edited as any UICalendar calendar is. But to use the special features of Events Calendar, items in it must be entered and edited by its the EventCal Web interface. This page explains how to do that.

The connection to the UIC Events Calendar is the major attraction of the Events Calendar system. Let's assume your department has a departmental Events Calendar. Your department might be affiliated with another department that has an Events Calendar, and your college may have one also. Let's say you are entering an event that is of interest to the entire UIC community. When entering data into the Events Calendar, you can choose to post the entry to any or all of the four of these calendars at once -- the UIC Events Calendar, both departments, and the college. This is assuming that you have access rights to the both departmental calendars and to the college calendar. Policies for Use of the UIC Event Calendar explains what entries can be posted to the UIC Events Calendar. Most likely anything that you would put in your department's Event Calendar would be acceptable for the UIC calendar if it applies to a wider community. See the green section at the bottom of the image in Adding an Entry.

Created by the ACCC

Department Events Calendars -- Eventcals -- that will be tied to the all-campus Events Calendar must be created by the ACCC. Send email to uicalendar@uic.edu with your request. We need to know who is going to own the calendar (name and netid), which can be one or more people -- we'll assume that the first person is the primary owner -- and what the published title of the calendar will be. The editing of the calendar after it's created can be done by anyone that the owner of the Eventcal allows to edit the calendar.

Also, existing standard departmental event calendars can be converted to Eventcals if you wish. Again send email to uicalendar@uic.edu with your request. In this case, the request should come from the calendar's owner.

Using a Department Events Calendar

The name of an Eventcal has the same form as a standard UICal departmental event calendar;
for example: deptcaltes.deptcal
is the name of the ACCC's sample Eventcal calendar. The names of all deparmental event calendars end with .deptcal. (Both standard and Eventcals.)

An Eventcal's name is used in the URL of the calendar's Web interface. For example:

URL for viewing the ACCC's sample Eventcal on campus:

http://www.uic.edu/htbin/eventcal/eventcal.fcgi?&defaultcal=deptcaltes.deptcal

URL for viewing, editing, and administrating the ACCC's sample Eventcal :

https://www.uic.edu/htbin/eventcal/eventcal.fcgi?&defaultcal=deptcaltes.deptcal

Note that the only difference between these two is the "s" -- https -- in the second.

Items added through an Eventcal's Web interface are automatically included in the UIC Events Calendar.

This is the Events Calender for the ACCC's sample Eventcal deptcaltes.deptcal. If you scroll down and look on the left, you will see the Admin functions link; this is the https version of the Eventcal Web page. (This is a very long page; scroll down to see it all.)

Eventcals are generally edited with the Eventcal Web interface. Permission to use the Web interface is independent from Oracle Calendar delegate rights, so we call using the Web interface administering the calendar and the people who are allowed to do it are administrators.

The owner of an Eventcal automatically has permission to edit the Eventcal with the Web interface and also has the ability to authorize other people to edit it with the Web interface. To add or delete administrators:

1. An administrator goes to the calendar's Web interface:
   https://www.uic.edu/htbin/eventcal/eventcal.fcgi?&defaultcal=deptcaltes.deptcal
   Substitute the name of their Eventcal for deptcaltes.deptcal. Note the https -- the "s" is required to get the Admin functions.
2. Logs in with your UIC netid and ACCC common password.
3. Scroll down and click Admin functions under Submitting Events on the left hand side.
4. Type the netid of the person to be added as an Administrator in the Add a new user: netid= box and click Add. (Administrators can delete other administrators here also.)
   

Being added to this list allows a person to add or modify the entires in an Eventcal using its Web interface. You only need to have a UIC netid and password to use the Web interface; you do not need a UICal account.

1. One of the Eventcal's administrators goes to its calendar's Web secure interface:
   https://www.uic.edu/htbin/eventcal/eventcal.fcgi?&defaultcal=deptcaltes.deptcal
   substituting the name of your Eventcal for the deptcaltes and using https as shown.
2. Login with Bluestem with your UIC netid and password.
3. Scroll down and click on Add an Event on the left hand side.
4. The Add a new event page opens. See How to Submit or Modify an Event for more information on what each field means.
   • The required fields are noted by a red asterisk: *
   • Date (required) defaults to the current day.
   • Schedule (required) is the time of day; the choice are a specific start and end time, a holiday, or an all day event. You can only choose one.
     
   • Type of Event (required, but the last one is Other). The types of events go with the search criteria on the Events Calendar; you can choose as many as apply.
   • Contact email (required)
   • Building and Room/Location (optional)are obvious if the event is on campus. In this case, please arrange for the room before you enter the item into the Events Calendar. If the event is off campus, put the location in the Room/Location field.
   • URL (optional) is the URL of a Web page that has more information on the event.
   • Recurrence (optional) if it occurs more than once.
   • Calendar - select which calendar(s) the event will appear in. Eventcal is the UIC Events Calendar. This is one of the beauties of the Events Calendar system. As department, you might have your own calendar. Your department might be affiliated with another department that has a calendar, and your college might have one also. The event you are entering might be of interest to the entire UIC community. When entering an event into the Events Calendar, you can choose to post the entry to any or all of the four calendars at once (assuming that you have access rights to the both, departmental, and college calendars; you will have rights to the UIC Event Calendar, eventcal, by default). In the image below, I only have permission to eventcal and deptcaltes.deptcal, the ACCC Events Calendar.
     

   

5. Click Submit event.

1. One of the Eventcal's administrators goes to its calendar's secure Web interface:
   https://www.uic.edu/htbin/eventcal/eventcal.fcgi?&defaultcal=deptcaltes.deptcal
   substituting the name of your Eventcal for the deptcaltes and using https as shown.
2. Login with Bluestem with your UIC netid and password.
3. On the Event Calendar page, Search for the event using the Search by month or day, Search by date range or keyword, or Search by event type functions. In this example, I searched for test event to find the events in the ACCC's sample calendar.
   
   
4. Click on the name the event you want to modify to see the detailed view.
5. Click on either the delete this event or modify this event link below the event description.
   
6. Modifying an event is just like creating it.

These Web pages have detailed information on how to use the Events Calendar Web pages:

• Policies for Use of the UIC Event Calendar
• How to Submit or Modify an Event