FAQ - Calendar: Using UICalendar

Table of Contents Getting and Installing UICalendar How can I get UICalendar? How do I install it? I'm using Windows and I have Outlook. Should I use the Windows Client or Outlook Connector? I like step-by-step tutorials. Are there any? Can I use UICalendar on the Web? Departmental, Event, Room, and Resource Calendars Who can create a dept/event, room, or resource calendar? How do I change the title or name of a resource? How can I reserve a room or a resource? How can I change the ownership of a non-personal calendar? Using Groups How do I join or leave a UICalendar group? The owner of our group eft. How can someone else have ownership of the group? Access Rights and Access Levels I can't see the details or titles of meetings on someone's Calendar! or, Everyone can see too many details of the meetings on my Calendar! Can I let people who don't have UICalendar accounts see my UICal agenda? Repeating Meetings I want to change something about one instance of a repeating event, but it keeps changing all of them! Using the Web Client I can't log in. It says: Internal Server Error. The Web client stopped abruptly. How do I delete a repeated meeting? How do I make changes to a repeated meeting? Using the Native Clients I can't login; it says error while accessing Offline agenda. Can I grant other people access to modify my address book, perhaps using Designate rights? How do I find a Person or other Calendar (like a resource) that I want to invite to a meeting? How do I create a group? How do I delete a repeated meeting? How do I make changes to a repeated meeting?

Question 1.1 How can I get UICalendar? How do I install it?

• All the UICalendar clients, including Outlook Connector for Windows, can be downloaded from Appendix B: UICalendar/Oracle Calendar Downloads. Upgrades are available there too, when they are released.
• There are links to Oracle's install information in Appendix B: UICalendar/Oracle Calendar Downloads, but you will also find the ACCC UICal install information useful.
• See the other appendixes of UICalendar Calendar and Scheduling System using Oracle Calendar for installation instructions.

Question 1.2 I'm using Windows and I have Outlook. Should I use the Windows Client or Outlook Connector?

• If you are using Windows Vista, as I write this, Outlook Connector is the only way to use Oracle Calendar. There isn't yet a native client that is compatible with Vista.
• However, you cannot use Outlook 2007 -- the Outlook Connector is not compatible with Outlook 2007 yet.
• Keep checking the download page, however. The Vista native client and an Outlook connector that supports Outlook 2007 will come out sometime.
  
  
• The native clients are, in general, easier to use, but the native client and the Outlook connector do have pretty much the same functions.
• If you have been using Outlook, you should at least install the Outlook Connector to import your Outlook calendar into Oracle Calendar. The install instructions explain how.
• All types of UICal Oracle Calendar clients are compatible with each other (with a few minor reservations); you don't really have to choose just one. If you'd rather use both or all, go ahead. Just don't edit the same item with two different clients at the same time. One or the other set of edits will be lost.

Question 1.3 I like step-by-step tutorials. Are there any?

• Oracle has End User Tutorials for Oracle Collaboration Suite 10g (our edition).
• We only have Oracle Calendar, so click on the + beside Oracle Calendar to see the list of tutorials for it.
• You might be able to follow the download information, but I wouldn't. We don't always have the most up-to-date Oracle Calendar server, so you might not always want the most up-to-date Oracle Calendar client. Use the ACCC download page, instead.

Question 1.4 Can I use UICalendar on the Web?

• Yes, there are two ways to access UICalendar on the Web.
• You can type in uical.uic.edu, or
• You can go to the http://www.accc.uic.edu and select -> Email -> UICalendar -> Web Client.
• In either case, you will have to enter your UIC netid and ACCC common password to login to UICalendar.

Question 2.1 Who can create a dept/event, room, or resource calendar?

• Departmental REACH contacts are authorized for this. Find out your REACH contact from this page: http://www.accc.uic.edu and select -> Help -> Reach Consulting
• There is a link to the UICalendar Create-A-Cal page on the Reach TWiki Tools and Useful Links page..

Question 2.2 How do I change the title or name of a resource?

• The owner of a Departmental/Event, Room, or Resource Calendar resource can change its the title or name using the UICalendar Create-A-Cal page. He or she does not have to be a REACH member to do this.
• There is a link to the UICalendar Create-A-Cal page on the Reach TWiki Tools and Useful Links page..

Question 2.3 How can I reserve a room or a resource?

• To reserve a room or a resource, invite the room or resource to a meeting. Someone with Designate rights to that room or resource calendar can then view the calendar as Designate and Confirm the attendance of that Room or Resource (if so desired).

Question 2.4 How can I change the ownership of a non-personal calendar?

• The current owner has the privilege to change ownership to new person using the UICalendar Create-A-Cal page. He or she does not have to be a REACH member to do this.
• There is a link to the UICalendar Create-A-Cal page on the Reach TWiki Tools and Useful Links page..

Question 3.1 How do I join or leave a UICalendar group?

• The Owner of the group can add or remove members from the Group.

Question 3.2 The owner of our group eft. How can someone else have ownership of the group?

• The Group must be deleted -- by its owner before he or she leaves -- then someone else can create a new group with the same name (if desired) and readd all the members.

Question 4.1 I can't see the details or titles of meetings on someone's Calendar! or, Everyone can see too many details of the meetings on my Calendar!

• When any event, meeting, etc. is created on an Agenda, it's up to the owner of that meeting/event/whatever to set the Access Level of that event. The possible access levels are:
  • Personal
  • Confidential
  • Normal
  • Public
• Anything set to Public is viewable to anyone who can see your Calendar at all.
• Whether information is available about events with different Access levels depends on what viewing privileges you set for each particular user. You can set Access rights for the general public, and then specify Access rights for specific individuals.
• The default value is that Meetings set to Normal that you have agreed to attend will show up only as periods of time marked "Busy" on your Calendar.
• To make a particular meeting more or less visible to a certain user, change the Access level of the meeting (event, etc.). To make certain types of events more or less viewable, change the Access rights granted to the public or to a specific user.

Question 4.2 Can I let people who don't have UICalendar accounts see my UICal agenda?

• Yes, you can allow anyone to see your Public items in your calendar by publishing a Web Global Agenda.
• This is on the Web, but it is not terribly "public", because it is not listed by public search engines; you will have to give people the URL if you want them to use it. So it is as public as you want it to be.

Question 5.1 I want to change something about one instance of a repeating event, but it keeps changing all of them!

• Almost anything is editable about a specific instance of a Repeating Meeting, except for three fields:
  • Importance Level
  • Details
  • Attachments
• If you change any of these on one instance of a repeating meeting, it will change all the instances of that meeting.

Question 6.1 I can't log in. It says: Internal Server Error.

• The server is down.

Question 6.2 The Web client stopped abruptly.

• The server is down.

Question 6.3 How do I delete a repeated meeting?

• Use the Delete button when editing one instance of the event or meeting to delete only that instance. Use the Delete all button when editing one instance of the event or meeting to deleted all instances of that meeting.

Question 6.4 How do I make changes to a repeated meeting?

• Use the Update button when editing one instance of the event or meeting to make changes only to that instance. Use the Update all button when editing one instance of the event or meeting to make changes to all instances of that meeting.

Question 7.1 I can't login; it says error while accessing Offline agenda.

• This will happen when you've changed your ACCC Common password. If you remember your old ACCC common password, fixing this will be easy. If you don't, it will be a bit harder.
• Close Oracle Calendar client, and follow the instructions on Changing Your Offline Password if You've Forgotten your Old Password in UICalendar Oracle Calendar Basics
• Note that you only need an Offline agenda if one of the following is true:
  • You use the AddressBook feature.
  • You sync with a PDA or smart phone.
  • You have want to do calendaring when you aren't connected to the Internet.

Question 7.2 Can I grant other people access to modify my address book, perhaps using Designate rights?

• No. You can only Publish your Addressbook for designated users to download, not modify for you. (Though they could change it and re-publish it.)
• You can select which Categories of contacts to publish if you don't want to publish your entire Addressbook.
  1. Select File-> Address Book -> Publish
  2. Type in a name for the published address book.
  3. Select the categories you want to publish from the list, if you want to limit them.
  4. Select the users or groups you want to publish the Addressbook for.
  5. Click OK.
• The user(s) you selected can use File -> Address Book -> Retrieve Published to download a copy of your Contacts.

Question 7.3 How do I find a Person or other Calendar (like a resource) that I want to invite to a meeting?

• Inviting people and resources to meetings.

Question 7.4 How do I create a group?

• Create a Group with the Local Client and invite that Group to a meeting.

Question 7.5 How do I delete a repeated meeting?

• Use the Delete button when selecting one instance of the event or meeting to delete only that instance.
• Use the Delete button when selecting all instances of the event or meeting to deleted all instances of that meeting.

Question 7.6 How do I make changes to a repeated meeting?

• Use the OK button after editing one instance of the event or meeting (by having selected only that instance) to make changes only to that instance.
• Use the OK button after editing all instances of the event or meeting (by having selected all instances before making any changes) to make changes to all instances of that meeting.

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