UICalendar on the Web Basics: Login, Password, Help

1. The UICal on the Web URL is: http://uical.uic.edu
2. Type your UIC netid in the User Name box and your ACCC common password in the Password box and click Sign in.

The Sign Out icon is the last icon on the right of the Toolbar at the top of the Agenda; it looks like an open door with an arrow pointing out. Click it to log out of UICalendar.

The Oracle Calendar Web client has extensive online help. Click on the purple question mark to the left of the Sign Out icon on the right side of the Toolbar, and click on the On-line help link to open the CT Web online help pages in a separate Web browser window.

The help is clear, complete, well organized, and well illustrated -- it shows each icon and explains what it means. Please do check it out. It will give you a really good idea of what UICal on the Web is all about.

After you login, your Agenda will be displayed, either in Daily, Weekly, or Monthly, or Task View, depending on what view you left it in when you last signed out. The illustration below is of Daily View, which it the initial default.

1. The calendar for the current month at the top left has the days with events defined highlighted. Each day is a link; you can click on it to display that day's events.
   
   
2. The gray bar below the UICalendar logo is the Toolbar; if you pause your mouse courser over an icon in the Toolbar for a short while a description of its function will be displayed.
   • The first three icons are for Daily View, Weekly View, and Monthly View, respectively.
   • The fourth icon is for View Tasks (tasks are also shown in Daily View, above).
   • The next four are (add) New Meeting (a clock), New Task (a pad with a check mark), New Day Event (a yellow flag), New Daily Note (a push pin).
   • The first of the group of four at the right is the switch to Accessibility mode icon. Click it and the display for each day will change a simple column, without the separations by rows. It changes the Daily List link in the center, below the "27" icon into Daily Planner. To get the grid back, click on the Accessibility icon and Daily Planner.
   • The next group of three are the Tools menu,
     • Edit Preferences
     • Edit Access Rights
     • Manage Groups
   • Then Help, a purple question mark.
   • And the last icon on the right is Sign Out.
     
     
3. Click on the number "27" calendar page icon centered below the Toolbar to display a calendar to pick a specific date to display, or use the calendar displayed at the upper left of the screen. Click on the arrows to the right and left of "27" page icon move, for example, ahead and behind one day and one week (when it is in Daily View).
   
   
4. Notice the Email Agenda to a friend and Printer-friendly format links? They do exactly what they say they do. The Email Agenda to a friend link emails a link to a URL that shows all of your busy times without requiring a sign in to UICal. See Global Agenda Viewing -- Related Privacy Information below for more information on Email Agenda to a friend (including, perhaps, why you might not have it).
   
   
5. If you are looking at today's calendar, it's date will be written in red. Otherwise it is written in black, as is the Thursday in this figure.
   
   
6. Ada has a meeting from 8-9am; double-click on a meeting title to display it. This meeting is green because Ada Byron has confirmed that she will attend it. The default meeting colors for UICal agenda views are:
   • dark green for accepted meetings; light green for accepted tentative meetings
   • bright red for refused meetings; pink for refused tentative meetings
   • dark blue for unconfirmed meetings; light blue for unconfirmed tentative meetings
   You can alternatively color meetings by their importance or their ownership.

If you're using UICal on the Web for a personal calendar, there are some preferences you will probably want to change. In particular, you'll probably want to include weekends on its displays. To do that in UICal on the Web:

1. In UICal on the Web, Preferences icon , the second icon on the right side of the Toolbar.
2. Select Edit Preferences, click the Display tab.
3. Click in Show Saturday and Show Sunday.
   
   
4. Click OK.

The section above on the Agenda pane described the default colors of meetings in UICal; green for accepted meetings -- ones you've said you're going to attend -- red for rejected meetings -- one you've said you won't attend -- and blue for unconfirmed meetings -- ones that you haven't replied to yet or that you've said you will accept or reject at a later time.

How do you accept, reject, or put off confirming meetings? Click on the meeting's title in a UICal on the Web Agenda display, and select the correct Your Reply from the drop down list and click Update.

Passwords for UICalendar accounts can only be set using the new ACCC Password Changing Utility Web page, which allows you to select a single strong ACCC Common password that will be used for your ACCC accounts on argo, icarus, mailserv, tigger, and UICalendar. The UICalendar Web client has a password changing tool; it will take you to the ACCC Password Changing Utility: Click the gold wrench Tool icon on the UICal on the Web Toolbar, and select Change Password.

Change Your ACCC Common Password

Access rights control who can see your schedule and send you meeting invitations, and, for advanced users, are used to appoint designates -- Editors, as they are called in the Outlook Connector -- who can manage your schedule for you. (We should all be so lucky.)

By default, no one can see your UICal calendar or Task information or invite you to meetings unless you give them permission to do so, either specifically, by name (if the person has a UICal account), or generically (for everyone who has a UICal account).

The smallest UICal permissions that you can give (above none, that is) is that people can see a calendar for you with the times that you are busy marked out. There are higher levels of access that you can give to specific people (who must have UICal accounts), up to and including, full access to edit and manage your UICal calendar and Tasks for you.

If you'll need to share your calendar with people who do not have UICal accounts, turn on your UICal on the Web Global Agenda so you can send them its URL. It's a Web calendar showing your busy times with a link to send email to you.

You can also allow individual people, groups of people, or everyone with UICal accounts to invite you to meetings.

UICal isn't worth much as a collaborative system if you don't share your online schedule with your colleagues or allow at least some people to invite you to meetings. So please take the time to do the following to add access to your calendar to those people who should have it.

1. Click the Access rights icon -- three people with a key in front of them-- the third icon on the right side of the Toolbar.
2. The Edit Access Rights page opens.
3. With Default: Any unlisted person highlighted, click the Edit Access Rights button.
   
4. The one permission you might want to give to Default: Any unlisted person is to invite you to meetings; check the Can invite me to Entries box. Click OK.
5. Use the box at the top to enter a list of specific people to give the viewing rights to. Add the people you want to allow one at a time by typing all or part of their last name and clicking the Find button. The name(s) will be added with an asterisk beside their name; that indicates that they don't have any access permissions yet.
   1. Then click on the name of the first person you've added, scroll down to the bottom of the list of added people, then hold down the Shift key and click on the last person's name. This will select all the people you've added.
   2. Click Edit Access Rights.
   3. Click Customize on each section of the Viewing section that you want to give the person specific access rights to.
   4. Click on each of the entries in the View times only column to allow the selected people to see the times of all of your appointments.
   5. While all the added people are still selected, go through the other tabs in the Access Rights box and select their viewing rights. (I have No viewing rights selected on the Viewing Tasks tab and and Can invite you to Entries selected in the Scheduling tab selected for them.)
6. Click OK to accept your changes.

Would you like to allow another UICal user to have more access to your calendar and tasks? Then you can appoint them as your designate. (Note that this has to be a specific UICal user; you can't appoint Default: any unlisted person to be a designate.)

1. Click the Access rights icon -- three people with a key in front of them-- the third icon on the right side of the Toolbar, and the Edit Access Rights page opens.
2. Type all or part of the name of the person you want to give rights to into the box and click the Find button and then select his/her name from the box below and click the Edit Access Rights button.
3. Designate rights are at the bottom of the Edit Access Rights window. The default for Designate for Meetings, Day Events, Daily Notes, and for Tasks is None for all levels of confidentiality.
4. Click the Customize button for the Designate section. The Designate Access rights have precedence over the Viewing Access rights, so you don't have to set Viewing rights if you're setting Designate rights.
   
5. Select the designate levels that you want for this person. If you want the person to have full access to your calendar and tasks, give them Modify access.
6. Don't forget to give everyone the right to invite you to Entries. (If that's what you want. It seems useful to me.)
7. Click OK.

The levels of designate rights are:

• Modify: The designate can create, view, edit and reply to Entries in your name
• View/Reply: The designate can view and reply to Entries in your name
• View times only: The designate can only view the times of your Meetings. The designate will not see Daily Notes or Day Events, as they do not occupy specific blocks of time.

UICal on the Web has a neat feature that is related to privacy rights that you might also want to give some thought to. Global Agenda viewing is a Web option that allows you to send a URL to anyone you want -- they do not have to have to have a UICal account and they may not have anything to do with UIC at all -- that will allow them read-only access to a view of the times that you are busy.

First you have to turn your UICal Global Agenda on:

1. Login to UICal on the Web (https://uical.uic.edu/), click the gold wrench Tool icon on the right side of the UICal Web toolbar, and select the Edit Preferences link from the small box that opens.
2. On the General tab/link, select some time zone other than the right one, say Mexico's, and click OK. (Yes, you read correctly. It's bug. Oracle knows about it; this is the official fix for it.)
3. Now go back and click the Tool icon again, select Edit Preferences again.
4. On the General tab/link select the right time zone, which is CST6CDT, Central Daylight Time. (If you don't know what time zone to choose, click the question mark beside the pulldown box and look it up.)
5. Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK.

Now you've turned on the Global Agenda and properly set its time zone.

When you get back to your UICal Daily, Weekly, or Monthly View, you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that. Your friend will receive an email message with a long, strange URL that will give them a read-only look at your busy times and a link that opens an email message to you. This URL will not expire; it will always display your current agenda.