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UICal on the Web: Creating Events and Meetings
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All the instructions on this page assume that you are logged
into UICalendar on the Web.
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Creating an Event (Meeting or Day Event or Daily
Note)
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- In the Daily or Weekly List view, click on the (+) in the start time for the meeting.
Monthly List View, click on the New Meeting icon on
the Toolbar. (A clock reading 3 o'clock with a yellow plus to the bottom left.)
- The New Meeting page will open.
- Fill in the Title, Location, Date, Time, and
Duration.
- Select an Importance and Access if you want.
- Since we're talking about plain old event, we don't have to invite
people or schedule resources, so we'll skip the People & Resources
link/tab.
- Type any notes you want about the meeting in the Details link/tab.

- If you want a reminder when it's time for the event, click the Notification
link/tab.
- The E-mail notification is of the formation of the meeting -- that's
something you just did yourself, so you don't need that. What you do need
is a reminder when the meeting is coming up. That's Reminder options.
Check Enable e-mail reminder and then select the time interval that
you want emailed to be reminded.

- Click Create.
- UICal will assume that you want to attend the event, so will display the
event in dark green on your Agenda. (Or it will have a dark green check by
its meeting icon in Weekly or Monthly View.) If you decide at a later date
that you can't attend, edit the meeting and select the Your reply I will
not attend. (See Accepting or Declining
Meetings in UICal on the Web: Basics for more information.)
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Creating a Recurring Event
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- Create a Meeting (or Day Event or Daily Note) as instructed above on the
first date of the recurring event. In the Web client, you can only make
a *new* Meeting or whatever Repeating; you can't add recurrence by editing
an already existing meeting or whatever.
- Click the Repeating link/tab; the Repeating box opens.
- Let's say it's a 10 week group of lunch meetings on Thursday.
- In Repeat, select Weekly and click to select Thu.
- In Start and end dates, the Start: date should already
be displayed. Click For, type 10, and select Week(s).
- If you've entered Holidays and you want them included, click Include
Holidays.
- Click List Dates. Check the dates listed.

- Click the People & Resources link/tab, and click Check conflicts.
UICal on the Web just lists the people with a conflict or it will say "No conflicts
have been found." It doesn't say when the conflict is or suggest times
to avoid the conflict. The Windows, Mac, or Outlook UICal clients are much
better suited for complex scheduling tasks than UICal on the Web is.
- After any conflicts are resolved,
click Create.
- UICal will assume that you want to attend each event, so it will display
them all in dark green on your Agenda in Daily View. In Weekly and Monthly
View, it will display a dark green checkmark beside the meeting icon (a clock
face saying three o'clock).
- If you decide at a later date that you can't attend a specific instance,
click on the name of the instance in Daily view or on the meeting icon for
the instance in Weekly or Monthly View and select I will not attend
from the Your reply drop down menu on the General tab/link and
then click Update. (See Accepting
or Declining Meetings in UICal on the Web: Basics
for more information.)
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Adding People to An Event
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- Click the People & Resources link/tab.
- Your name will be in the box with a plus sign beside it, indicating that you will attend.
- Type a unique part of the name of a person you want to invite in the box beside the Find button, then click Find. (If it matches too many people, just highlight their names and click Remove Selected.)

- The people you add will have a ? beside their names because they haven't confirmed yet. The meeting will appear in their agendas for them to approve or disapprove or ask for a different time.
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Day Events and Yearly Repeats
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If the recurring item you're adding is a birthday, it should be a Day Event
-- the New Day Event icon is a pointed flag waving, two icons over to the right
of the New Meeting icon on the Toolbar -- rather than a Meeting. Make sure you
check Include Saturdays, Sundays, and Holidays in the
Repeating link/tab before you click Create. If you don't, UICal on the
Web will not generate items for the occurrences that fall on the weekend.
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Tasks
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- To create a task, double click on the New Task icon, a clipboard
with a check on it and a plus sign to the bottom right (to the right of the
New Meeting icon). Fill it out as you would a meeting.
- When using UICal on the Web, tasks are displayed in the Tasks pane to the
right of the Agenda in Daily view, as shown below. (Or you can open
Task View, fourth icon in the Toolbar, which looks like a clipboard
with a check on it.)

- Each listed task has a box before it.
- An incomplete task that is not yet overdue has an empty box with a black
outline.
- An overdue task that is not completed has an empty box with a red outline.
- A completed task has a blue check in its box.
- Double-click on a task's title to edit it. As you progress with the task,
click on the up (or down) arrows in the Edit Task window beside beside
the percent Completed:; when it reaches 100%, the Completion date:
will automatically be filled in.
- Click OK or Cancel to close the Edit Task window.
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Searching an Agenda
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There aren't any tools in UICal on the Web for searching Agendas; use the Oracle Calendar
native clients or Outlook connector to do that.
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Viewing other People's Agendas
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So long as you have permission to do so, UICal on the Web allows you to open other UICal
user's Agendas.
The simplest way is for them to send you the URL for their Global Agenda, by
clicking the E-mail Agenda to a friend link at the top right of any UICal on the Web
View.
- Otherwise, click the last icon on the right left side of the Toolbar, a
calendar page with a person standing to the left and slightly before it, and
the View Agendas page opens.
- Type the person's, resource, or event's name in the Search box, click
the Name search radio button, and click Find.
- Highlight the name of the person you're looking for in the first box, and
click Add to Favorites. After you've added all the people you might
want to see the Agendas of, click OK at the bottom of the page.
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- Then, when you go back to viewing your Agenda, you will have a new dropdown
menu on your Toolbar, something like this:
- Select an person or resource from the Favorite's list and, if you are permitted,
UICal will open that user's Agenda, showing whatever level of permissions you have for that agenda.
- Click the My Agenda icon, the plain calendar page to the left of the favorites, to go back to your own Agenda.
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Printing
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- You will want to click the Printer-friendly format link before you
print from UICal on the Web, and if you're printing Weekly or Monthly Views, you're
also going to want to print in Landscape rather than Portrait.
- In any case, be sure to use File -> Print Preview before you actually
print it, just to make sure that everything will print OK. Click Close
to close the print preview.
- Click Print to print your Agenda.
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