UICal on the Web: Creating Events and Meetings

All the instructions on this page assume that you are logged into UICalendar on the Web.

1. In the Daily or Weekly List view, click on the (+) in the start time for the meeting. Monthly List View, click on the New Meeting icon on the Toolbar. (A clock reading 3 o'clock with a yellow plus to the bottom left.)
2. The New Meeting page will open.
3. Fill in the Title, Location, Date, Time, and Duration.
4. Select an Importance and Access if you want.
5. Since we're talking about plain old event, we don't have to invite people or schedule resources, so we'll skip the People & Resources link/tab.
6. Type any notes you want about the meeting in the Details link/tab.
   
   
7. If you want a reminder when it's time for the event, click the Notification link/tab.
8. The E-mail notification is of the formation of the meeting -- that's something you just did yourself, so you don't need that. What you do need is a reminder when the meeting is coming up. That's Reminder options. Check Enable e-mail reminder and then select the time interval that you want emailed to be reminded.
   
   
9. Click Create.
10. UICal will assume that you want to attend the event, so will display the event in dark green on your Agenda. (Or it will have a dark green check by its meeting icon in Weekly or Monthly View.) If you decide at a later date that you can't attend, edit the meeting and select the Your reply I will not attend. (See Accepting or Declining Meetings in UICal on the Web: Basics for more information.)

1. Create a Meeting (or Day Event or Daily Note) as instructed above on the first date of the recurring event. In the Web client, you can only make a *new* Meeting or whatever Repeating; you can't add recurrence by editing an already existing meeting or whatever.
2. Click the Repeating link/tab; the Repeating box opens.
3. Let's say it's a 10 week group of lunch meetings on Thursday.
   1. In Repeat, select Weekly and click to select Thu.
   2. In Start and end dates, the Start: date should already be displayed. Click For, type 10, and select Week(s).
   3. If you've entered Holidays and you want them included, click Include Holidays.
4. Click List Dates. Check the dates listed.
   
   
5. Click the People & Resources link/tab, and click Check conflicts. UICal on the Web just lists the people with a conflict or it will say "No conflicts have been found." It doesn't say when the conflict is or suggest times to avoid the conflict. The Windows, Mac, or Outlook UICal clients are much better suited for complex scheduling tasks than UICal on the Web is.
6. After any conflicts are resolved, click Create.
7. UICal will assume that you want to attend each event, so it will display them all in dark green on your Agenda in Daily View. In Weekly and Monthly View, it will display a dark green checkmark beside the meeting icon (a clock face saying three o'clock).
8. If you decide at a later date that you can't attend a specific instance, click on the name of the instance in Daily view or on the meeting icon for the instance in Weekly or Monthly View and select I will not attend from the Your reply drop down menu on the General tab/link and then click Update. (See Accepting or Declining Meetings in UICal on the Web: Basics for more information.)

1. Click the People & Resources link/tab.
2. Your name will be in the box with a plus sign beside it, indicating that you will attend.
3. Type a unique part of the name of a person you want to invite in the box beside the Find button, then click Find. (If it matches too many people, just highlight their names and click Remove Selected.)
   
   
4. The people you add will have a ? beside their names because they haven't confirmed yet. The meeting will appear in their agendas for them to approve or disapprove or ask for a different time.

If the recurring item you're adding is a birthday, it should be a Day Event -- the New Day Event icon is a pointed flag waving, two icons over to the right of the New Meeting icon on the Toolbar -- rather than a Meeting. Make sure you check Include Saturdays, Sundays, and Holidays in the Repeating link/tab before you click Create. If you don't, UICal on the Web will not generate items for the occurrences that fall on the weekend.

1. To create a task, double click on the New Task icon, a clipboard with a check on it and a plus sign to the bottom right (to the right of the New Meeting icon). Fill it out as you would a meeting.
2. When using UICal on the Web, tasks are displayed in the Tasks pane to the right of the Agenda in Daily view, as shown below. (Or you can open Task View, fourth icon in the Toolbar, which looks like a clipboard with a check on it.)
   
   
3. Each listed task has a box before it.
   1. An incomplete task that is not yet overdue has an empty box with a black outline.
   2. An overdue task that is not completed has an empty box with a red outline.
   3. A completed task has a blue check in its box.
4. Double-click on a task's title to edit it. As you progress with the task, click on the up (or down) arrows in the Edit Task window beside beside the percent Completed:; when it reaches 100%, the Completion date: will automatically be filled in.
5. Click OK or Cancel to close the Edit Task window.

There aren't any tools in UICal on the Web for searching Agendas; use the Oracle Calendar native clients or Outlook connector to do that.

So long as you have permission to do so, UICal on the Web allows you to open other UICal user's Agendas.

The simplest way is for them to send you the URL for their Global Agenda, by clicking the E-mail Agenda to a friend link at the top right of any UICal on the Web View.

1. Otherwise, click the last icon on the right left side of the Toolbar, a calendar page with a person standing to the left and slightly before it, and the View Agendas page opens.
2. Type the person's, resource, or event's name in the Search box, click the Name search radio button, and click Find.
3. Highlight the name of the person you're looking for in the first box, and click Add to Favorites. After you've added all the people you might want to see the Agendas of, click OK at the bottom of the page. .
4. Then, when you go back to viewing your Agenda, you will have a new dropdown menu on your Toolbar, something like this:
   
5. Select an person or resource from the Favorite's list and, if you are permitted, UICal will open that user's Agenda, showing whatever level of permissions you have for that agenda.
6. Click the My Agenda icon, the plain calendar page to the left of the favorites, to go back to your own Agenda.

1. You will want to click the Printer-friendly format link before you print from UICal on the Web, and if you're printing Weekly or Monthly Views, you're also going to want to print in Landscape rather than Portrait.
2. In any case, be sure to use File -> Print Preview before you actually print it, just to make sure that everything will print OK. Click Close to close the print preview.
3. Click Print to print your Agenda.