Adobe Acrobat 4 How-To: Acrobat Exchange

• Insert, delete, extract and reorder pages in PDF documents
  • Inserting pages from another PDF document and extracting certain pages to form a new document can be done from the Document menu.
  • The other operations are accomplished by dragging page thumbnails around, or selectively deleting them. Note that this does not delete bookmarks pointing to deleted pages! To view thumbnails, display the navigation pane and click on the thumbnails tab. There are two buttons, a keyboard shortcut (F6) and a Window menu command for this. If there are no thumbnails yet, right-click in the thumbnails pane and choose Create all Thumbnails from the context menu (or use the palette menu, click on the little triangle at the top right corner of the navigation pane). For web-publishing, make sure to delete all thumbnails again and save an optimized copy of your document, so they really get deleted from the file.
• Create bookmarks for quick navigation
  • Navigate to any page or object you find important, at any magnification
  • Then choose New Bookmark from the bookmarks palette menu or context menu
  • This by default becomes a navigation link to the current view
  • This action can be changed by right-clicking and editing the bookmark's action
  • You can e.g. make them external hyperlinks instead (to external PDF documents, to WWW-addresses etc.)
• Edit text on a per-line basis
  • Use the touch-up tool from the toolbar to edit or delete text within a line.
  • Adding text is possible also, but may cover other page elements.
• Insert images in PDF documents
  • File > Import > Image
  • provides for alternate images that can be linked to from an image
  • Images can not be placed, moved or deleted
• Add annotation notes (post-it notes in different colors)
  • Use the notes tool from the toolbar, drag a rectangle to place the note and type into it. You can collapse the note with its minimize box at top left. Its color is part of the properties set from the context menu (right-click) or the Edit menu.
  • Useful for document annotation by collaborating authors or student-grader-teacher.
  • You can also later summarize them with time/date stamps.
  • Pencil notes and drawings can be added with the pencil tool
• Change security permissions
  • disallow printing, modification, text-selection etc. via Save As dialog.
• Optimize the PDF file for the web via Save As dialog.
  • removes redundant copies of objects such as images occurring multiple times (logos)
  • removes recent-change-info used for undo functionality
  • removes deleted pages and thumbnails
  • recreates document structure in optimized fashion for page-at-a-time downloading
• Add Actions
  Opening/closing pages, and Mouse motion over fields can generate actions (similar to those available on the web via JavaScript). These are generally set from context menus. To create a link withint a document, use the link tool from the toolbar and drag a rectangle. Possible actions are:
• Go to a specific view (e.g. fit page in window)
• Execute menu item (File Save)
• Jump within the document
• Import form data
• Reset a form, submit a form
• Show or hide a field
• Play a movie
• Play a sound
• Make a WWW-Link
• Capture a Website
• Add article threads
  • new feature, allowing better navigation in multi-column documents etc.
  • sequence of rectangles you drag out with the article tool from the toolbar
  • just clicking with the hand cursor on the page takes viewer to next section of same article

Saving in Exchange

This is Acrobat Exchange's Save As dialog as seen on a Mac. A similar dialog is displayed on a PC. Here you are given the options to add security to the document and also to optimize the document for the web. Optimizing removes all redundant objects from the document. This is especially crucial after deleting pages or images from a PDF file.
Among other things, security options include passwords to open a file or modify its security settings. On opening a secured document, you are prompted for a password as shown here:
Security is set by clicking the Security box in the Save As dialog. Please note the various options available, especially disallowing printing and changing the document. Depending on the security options you set, certain tools will become unavailable when re-opening this document in Exchange.
As is general good security practice, you are prompted to confirm the password you just added on clicking OK.
Selecting File > Document Info > Security in Reader or Exchange will display the document's security options. To change them, use the Save As command and overwrite the document.