UIC University Mail Service

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OUTBOUND MAIL SERVICES

Services Provided:

 

The outbound mail section offers a variety of mailing services to fit the needs of the campus. We process our mail using high-tech, efficient equipment to ensure the lowest cost and timely expediting of the mail. Mail services can be requested by completing a mailing information form. We offer the following* mailing services:

 

 

Addressing

  • Inkjet-address printed directly onto the mail piece
  • Labeling-self-adhesive

 


Inserting & Sealing

Insertion of one or more inserts into a letter or flat-sized envelope. For flat-size machine insertion, booklet type envelopes are required.

Sealing is available for letter and flat-sized envelope. When sealing is required, leave flaps open and nest the pieces into each other.

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Folding

Folding is offered for single sheets only. The minimum sheet size requirement is 4"X6" and the maximum is 15"X23". The following types of folds are available:

  • Page
  • Double imposition
  • Standard
  • Accordion
  • Parallel

 

Tabbing

Tabbing is required on some mailings due to U.S. Postal Service automation requirements. Staples are not an acceptable form of closure.

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Metering (applying postage)

Mail for metering that is received before noon will go out that same day. Mail received in the afternoon is not guaranteed to go out the same day.

 

UPS

UPS offers a variety of services. Please call for pricing.

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Label List

Diskettes rendered must be 3.5-inch floppy, IBM compatible. The preferred database is an xBase compatible format (e.g., dBase, FoxPro, Clipper, etc.). Microsoft Excel workbook (*.xls) and Access (**.mdb) files are acceptable, along with comma delimited (","), fixed-length, tab-delimited, and some text files. Use of other characters for delimiters may incur additional conversion costs. Many software programs will save properly formed files from one type to any of the above. In addition, if a database is being used for addresses, separate fields for address, city, state, and zip code should be included.

 

Courier Service

Messenger services are available upon request.**

 

* All outbound mail services are subject to a processing fee.

**These services are provided using outside vendors.

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