Template for Assistantship Letters of Offer/Notices of Appointment

[Date]

Dear [Name],

I am pleased to tell you that we are offering you an appointment as a [Teaching Assistant / Graduate Assistant] for [period of appointment and services dates].  This appointment will be for [percentage] % time with a stipend of $ [amount] for the full appointment period [or] per monthly pay period, prorated for the number of days worked in the pay period.

The main duties of the appointment will include [major components of the assignment].  Your departmental supervisor for the assistantship will be [name], who will provide specific information about your assignment.  Your assignment of duties may be changed at the discretion of the department with notice to you in advance.

[Must be included if there are optional or mandatory orientations:]  [A/An] [mandatory/optional] orientation session[s] will be held on [date, time] at [location].

[If the offer of appointment is contingent upon the student being certified by the University as being proficient in English oral communication, that condition must be stated in writing as follows:]  This offer of appointment is conditional on your being certified by the University as proficient in oral communication in English.  For information on procedures for certification, see www.uic.edu/depts/oaa/spc_prog/ita.

The terms and conditions of employment, including but not limited to benefits and wages, for this appointment are governed by a collective bargaining agreement between the Board of Trustees of the University of Illinois and the Graduate Employees’ Organization (GEO), which may be found at the following web address:  www.uic.edu/depts/hr/relations/relations.html.  Under this agreement, your appointment and contact information will be forwarded to the GEO whether or not you have requested that your student educational record be confidential under the Family Educational Rights and Privacy Act, unless you notify Academic Human Resources of your objection within 5 days of the start of your appointment.

This appointment is contingent upon your completing all documentation required for employment.  You must confirm acceptance of this appointment by return letter or e-mail to [name and contact information] [as soon as possible / by [date]].


[Closing and Signature]