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Policies and Procedures
NEW OR REVISED POLICIES AND PROCEDURES EFFECTIVE 2010- 2011
602 Employee Performance Review[pdf] (Revised 11/1/2011)
UIC HUMAN RESOURCES ADMINISTRATIVE POLICIES AND PROCEDURES
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Tobacco Free Campus Policy [pdf] Smoking in Facilities Policy [pdf] |
UIC HUMAN RESOURCES POLICIES AND PROCEDURES
HRPP 000 - INTRODUCTORY MATERIAL
001 Table of Contents [pdf]
002 Introduction [pdf]
HRPP 100 - NONDISCRIMINATION, EQUAL OPPORTUNITY, AND AFFIRMATIVE ACTION
101 Sexual Harassment [pdf]
102 Nondiscrimination Statement [pdf]
103 Employment Accommodation Policy [pdf]
HRPP 200 - EMPLOYMENT
201-01 Recruitment and Advertising [pdf]
201-02 Selection of Applicants, Department Interviews, Job Offer, and Hire Forms [pdf]
201-03 The Probationary Period [pdf]
201-04 Hiring Temporary and Extra Help Employees/Use of Outside Temporary Agencies [pdf]
201-05 Employment of Minors [pdf]
201-06 Employment and Pay of Students - Please refer to Student Employment policies and procedures. Click here to be directed to the Student Employment website.
202-01 Academic Appointment Paperwork Requirements for Faculty and Academic Professional Positions [pdf]
Position Notice for Academic Search [pdf]
Request for Waiver of Search Process [pdf]
Search Process Summary [pdf]
Sample Academic Professional Letter of Offer [pdf]
202-02 Academic Hires - Board of Trustees Biosketches [pdf]
Sample Academic Professional Letter of Offer [pdf]
202-03 Appointment Process for Graduate Assistants [pdf]
203-02 Temporary Academic Professional Appointments [pdf]
203-03 Other Temporary Academic Appointments: Academic or Graduate Hourly, Administrative, Postdoctoral Research Associates, or Fellows [pdf]
203-04 Post-Retirement Employment – Please refer to the Board of Trustees policy approved July 13, 2006. Click here to be directed to the Board of Trustees policy. Click here to be directed to the Proposal for Re-Employment of a University of Illinois Retiree.
205 Consultants and Independent Contractors [pdf]
206 Hourly- Faculty/Clinical/Research Employees [pdf]
Truncating Appointment for an Academic Professional [pdf]
HRPP 300 - EMPLOYMENT GUIDELINES
General Conditions:
301 Conflict of Interest - Employment Outside the University of Illinois [pdf]
302 State of Illinois Statement on Economic Interests [pdf]
303 "Whistle Blowing" and Employee Rights - Please refer to the Office of Business and Financial Services policy on Disclosure of Wrongful Conduct and Protection from Reprisal. Click here to be directed to the OBFS policy.
304 Human Immunodeficiency Virus (HIV) Disease - Staff Rights and Safety [pdf]
306 University Statement on a Drug-Free Workplace [pdf]
307 Pre-Employment Drug Testing [pdf]
308 Fitness for Duty Support Staff [pdf]
309 Public Expression of Private Opinions by Staff [pdf]
310 Gifts and Gratuities [pdf] - Please refer to the Office of Business and Financial Services policies for more information on Gifts to Employees and Gratuities. Click here to be directed to the OBFS policy on Gifts and Endowments.
311 Political Activities/Involvement in the Workplace [pdf]
312 Care and Use of University Resources [pdf] - Please refer to the Office of Business and Financial Services policies for more information on Employee Responsibilities for University Assets and Use of University Phones and the Academic Computing and Communications Center policy for more information on Acceptable Use. Click here to be directed to the OBFS policy on Employee Responsibilities for University Assets, here to be directed to the OBFS policy on Use of University Phones, and here to be directed to the ACCC policy on Acceptable Use.
313 Employment of Relatives (Nepotism) [pdf]
314 Sponsorship of Nonimmigrant Academic Employees for Permanent Residency [pdf]
315 Employment Physical Examinations [pdf]
316 Orientation of New Support Staff and Academic Professionals [pdf]
317 Criminal Background Checks - Applicants Selected for Security Sensitive Positions [pdf]
318 Criminal Background Checks - Applicants Selected for Health Care Positions [pdf]
319 Work Schedules for Support Staff [pdf]
320 Meal Breaks and Rest Periods for Support Staff [pdf]
321 Labor Union Membership - Fair Share Payments [pdf]
322 Changing the Length of the Probationary Period for a Support Staff Position [pdf]
323 Sanction Checks at Point of Offer [pdf]
324 Annual Sanction Review for Employees [pdf]
325 Primary Source Verification for Professional Licensure [pdf]
HRPP 400 - JOB DESCRIPTION AND COMPENSATION
Support Staff:
401-01 Establishing New and Changing Existing Support Staff Positions [pdf]
401-02 Classification Appeal for Support Staff Positions [pdf]
401-03 Class Specification Development or Revision for Support Staff Positions [pdf]
401-04 Classification Action During Periods of Support Staff Layoff Activity [pdf]
402-01 Adjusting Salary Ranges for Support Staff Job Titles [pdf]
402-02 Starting Rates of Pay for Support Staff New Hires and Rehires – Not available, under review.
403-01 Special Work Assignment for Support Staff [pdf]
403-02 Temporary Upgrades for Support Staff [pdf]
403-03 Overtime or Compensatory Time – Not available, under review.
403-04 Establishing On-Call Pay and/or Callback Pay – Not available, under review.
Academic Staff:
404-01 Establishing Academic Professional Positions [pdf]
405-02 Mid-Year Salary Increases – Not available, under review.
406-01 Additional Compensation for Continuing Education and Public Service Appointments [pdf]
406-02 Compensation in Excess of 100% – Not available, under review.
406-04 Summer Appointments for Academic Professionals with Nine-Month and Ten-Month Appointments [pdf]
406-05 Dislocation Allowance for Academic Employees [pdf]
407 One Time Payment Authorization for Non-University Employees [pdf]
408 Web Time Entry Approval (Banner Employee Self Service) [pdf]
HRPP 500 - BENEFITS
501-01 Health, Vision and Dental Benefits – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-02 Basic and Supplemental Life Insurance – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-03 Long-term Disability Insurance – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-04 Accidental Death and Dismemberment – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-05 Flexible Spending Accounts (FSA) – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-06 State Adoption Benefits Program – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-07 Insurance for J-1 Exchange Visitors – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
501-08 Part-time Status and Benefits – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
502 Worker's Compensation [pdf]
504 Unemployment Insurance [pdf]
505-01 Participation in the Retirement Plan – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
505-02 Contribution to Social Security and Medicare – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
505-03 Tax-sheltered Annuity Programs – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
505-04 State Universities Retirement System (SURS) Retirement Program Benefits – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
505-05 SURS Retirement Program Benefits for Police – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
505-06 SURS Beneficiary/Survivor Benefits – Please refer to employee benefits information in NESSIE. Click here to be directed to NESSIE.
506-01 Tuition Waivers for Support Staff Employees [pdf]
506-02 Tuition Waivers for Academic Employees [pdf]
506-03 Tuition Waivers for Children of University Employees [pdf]
506-04 Tuition Waivers for Graduate Assistants [pdf]
HRPP 600 - HUMAN RESOURCES DEVELOPMENT AND TRAINING
601 Employee Training and Development [pdf]
602 Employee Performance Review[pdf]
603 Lifelong Learning and Educational Access Program (LLEAP) [pdf]
HRPP 700 - EMPLOYEE RECOGNITION
701 Service Recognition Awards [pdf]
702 Chancellor's Academic Professional (CAPE) Award [pdf]
703 Janice Watkins Award [pdf]
704 UIC Award of Merit [pdf]
HRPP 800 - LEAVES AND ABSENCES
801-01 Sick Leave Transfer from Other State Agencies [pdf]
801-02 Vacation and Sick Leave Transfer within the University [pdf]
801-03 Restoration of Leave Time Upon Return to the University [pdf]
801-04 Sick Leave for Support Staff Employees [pdf]
801-05 Sick Leave for Academic Employees [pdf]
801-06 Sick Leave Granted by the Chancellor [pdf]
802-01 Vacation Leave for Academic Employees [pdf]
802-02 Vacation and Personal Leave for Support Staff Employees [pdf]
803 Shared Benefits Program [pdf]
804 Campus Holidays and Floating Holidays - Not available, under review.
805-01 Jury Duty [pdf]
805-02 Funeral Leave (Bereavement) [pdf]
805-03 Attendance at Approved Events [pdf]
806-01 Special Leave of Absence for Support Staff [pdf]
806-02 Family and Medical Leave [html]
806-03 Disability Leave of Absence [pdf]
806-04 Parental Leave [pdf]
806-09 Family Medical Leave for Registered Same Sex Domestic Partners - Please refer to Time Off and Leave information in NESSIE.Click here to be directed to NESSIE.
807 Military Leave [pdf]
808 Leave Reporting for Academic Professional Employees [pdf]
809 Leave Reporting for Exempt Support Staff – Not available, under review.
HRPP 900 - EMPLOYEE ASSISTANCE
901 Employee Assistance Program [pdf]
HRPP 1000 - COUNSELING AND DISCIPLINE
1001 Verbal Counseling/Warning [pdf]
1002 Disciplinary Suspension [pdf]
1003 Demotion Process [pdf]
1004 Discharge Proceedings [pdf]
HRPP 1100 - GRIEVANCES
1101 Academic Professional Grievance Process[pdf]
1102 Support Staff Grievances [pdf]
1103 Assignment of Hearing Officers for Support Staff Grievances Appealed to the Chancellor [pdf]
1104 Academic Professional Resolution Procedure for Complaints of Discrimination [pdf]
HRPP 1200 - SEPARATIONS
1201 Dismissal During the Probationary Period [pdf]
1202 Support Staff Position Elimination [pdf]
1203 Suspension Notice Pending Discharge [pdf]
1205 Notices of Non-Reappointment [pdf]
1206 Involuntary Termination of Academic Professional Employees (Under Review)
1207 Payment of Terminal Benefits for Academic Employees [pdf]
1208 Payment of Terminal Benefits for Support Staff Employees [pdf]
HRPP 1300 - RECORDS
1301 Official Personnel Records [pdf]
1302 Adding or Removing Material from Personnel Records [pdf]
1303 Employee Access to Personnel Records [pdf]
1304 Release of Employee Information to External Parties [pdf]
1305 Employee Verification [pdf]
1306 Retention and Disposal of Official Personnel Records [pdf]
1307 Subpoena for University Personnel Records and Information [pdf]
