Template for Assistantship Letters of Offer/Notices of Appointment
The current Agreement between
the University of Illinois and the Graduate Employees' Organization (GEO)
requires that letters of offer/notices of appointment be issued for all
TA and GA appointments between 25% and 67% FTE, inclusively including
those for assistants already attending UIC.
I am pleased to tell you that we are offering you an appointment as a [Teaching Assistant / Graduate Assistant] for [period of appointment and services dates]. This appointment will be for [percentage] % time with a stipend of $ [amount] for the full appointment period [or] per monthly pay period, prorated for the number of days worked in the pay period.
Your assistantship carries a tuition waiver which covers many, but not all, of the fees. It does cover the service fee, health service fee, Academic Facilities Maintenance Fund Assessment (AFMFA), and Library and Information Technology Assessment. The waiver does NOT cover the tuition differential assessment. The tuition differential will vary depending on the program you are enrolled in so please consult the UIC Web site at:
The main duties of the appointment
will include [major components of the assignment]. Your
departmental supervisor for the assistantship will be [name], who will
provide specific information about your assignment. Your assignment
of duties may be changed at the discretion of the department with notice to
you in advance.
[Must be included if there are optional or mandatory orientations:] [A/An] [mandatory/optional] orientation session[s] will be held on [date, time] at [location].
[If the offer of appointment is contingent upon the student being certified by the University as being proficient in English oral communication, that condition must be stated in writing as follows:] This offer of appointment is conditional on your being certified by the University as proficient in oral communication in English. For information on procedures for certification, see www.uic.edu/depts/oaa/spc_prog/ita.
The terms and conditions
of employment, including but not limited to benefits and wages, for this appointment
are governed by a collective bargaining agreement between the Board of Trustees
This appointment is contingent upon your completing all documentation required for employment. You must confirm acceptance of this appointment by return letter or e-mail to [name and contact information] [as soon as possible / by [date]].
[Closing and Signature]