Daley Circulation Department
Circulation Policies

 

The Circulation Department handles local circulation of Daley Library monographs, cataloged serials, and journals. Users can request materials from 65 other academic libraries in the state of Illinois, through I-Share, and from other libraries with which UIC has a reciprocal borrowing agreement through interlibrary loan.

This department facilitates physical access to library materials through patron service points such as the Circulation Desk, Reserves, and Interlibrary Loan, resource-sharing, automated systems, telephone assistance, conservation, collection maintenance, and general security. There are also services for users with disabilities at UIC libraries.

A wide range of special services and collections are available to our users.

Who may borrow? -Currently registered UIC students, faculty, and staff. -University of Illinois Alumni Association Members. -Corporate and Individual Members (annual fee applies). -Students, faculty and staff currently registered in an institution affiliated with the Illinois Library Computer Systems Organization (CARLI). -Others who meet the conditions of certain library-to-library agreements. Circulating periods Regularly circulating material in the general collection may be borrowed according to the following schedule:   Material Type Category Loan Period Books Undergraduate 4 weeks Graduate 16 weeks Non-academic staff 8 weeks Faculty 16 weeks Alumni 4 weeks Periodicals UI patrons only Bound volumes: 3 days Unbound volumes: Building use only Reserve Materials   UI patrons only 2 hour, overnight, 1, 2, 3, or 7 days depending on material. Overnight items are due at 10 am the following day. Video, sound recordings and other media UI patrons only CDs, DVDs, VHS tapes, etc 3 days. $25.00 overdue fine for each item. UI patrons only LPs: 2 weeks for all users. Warehouse retrieval required -- please use the Page and Hold form. Return to the top

Renewing items The Daley Library Circulation Desk assists UIC patrons with on-site, telephone or electronic requests for renewals, recalls, or item retrieval from any UIC collection. One of the quickest ways to renew materials is through the MyAccount feature in UICCAT. Returning items Users are responsible for returning borrowed items. Items borrowed from the UIC collection can be returned to any UIC Library circulation desk. Most items may be returned in external/internal book-return slots. Fragile materials such as compact disks (CDs) should NOT be placed in book-slots;damage may result. Patrons are responsible for returning materials in satisfactory condition. Failure to do so may result in replacement charges. Users, especially those returning a large number of items, are encouraged to ask for return receipts. Users who receive overdue notices for items already returned should report that to the Circulation Desk at once. This will prompt a search process within the Library and a report back to the patron.

Overdue fines Material Type Policy Regularly Circulating Monographs and Government Documents Overdue fines are not assessed for regularly circulating monographs or documents unless they have been recalled. Books that have not been returned or renewed within 39 days of the due date are declared lost and billed accordingly. Serials (journals, periodicals, magazines, etc.), reserve items, and audio-visual materials have overdue fines and are declared lost sooner. The library sends overdue notices as a courtesy to users. Users are responsible for renewing/returning items by the due date, even if notices could not be delivered. Interlibrary Loan material borrowed via I-Share Overdue materials from another library are subject to the fine policy of that library. For additional information, check with the circulation desk. Reserve Materials (UI patrons only)   -Room use and overnight items are $1.00 per hour. -One Day, 2-Day , 3-Day and 7-Day items are $5.00 per day. -Building-use only material taken out of the library without authorization will result in a $20.00 fine. -2-Day, 3-Day, 7-Day, and items recalled for Reserve are $1.00 per day; the maximum overdue charge is $20.00. -Journals are $5.00 per day; the maximum overdue charge=$20.00. Video, sound recordings and other media (UIC patrons only) -Overdue VHS tapes, DVDs, CDs, and audiocassettes=$25.00. -VHS tapes are also subject to $5.00 rewind fee.

Lost book charges Monographs/Documents Charges are assessed when items are lost or not returned or renewed in a timely fashion. Charges vary. For regularly circulating monographs and for items from the Documents Department, the minimum charge is $75, plus a $25 non-refundable processing fee. The processing fee assists in recovering the costs of staff time spent searching, and processing billing. Journals and Reserve Items Unreturned journals 5 or more days overdue are declared lost. Charges vary and include replacement cost, $25 non-refundable processing fee, and applicable overdue charges. Reserve items are declared lost 3 days after the due date. Charges include the lost book charge, $25 non-refundable processing fee, and $20 maximum overdue fine. Payment of charges Billing for UIC Library overdue fines and lost charges is handled by Student Financial Services located at 1200 W. Harrison, SSB 1900 m/c 073. Billing statements are sent monthly. It takes approximately 4-6 weeks for charges to appear on the monthly statements. Charges incurred for materials from other libraries are handled by their respective institutions. Failure to pay those charges may result in loss of borrowing privileges. Replacement option for lost/damaged materials UIC Library material billed as lost or damaged may be replaced with an exact duplicate. With prior approval from a bibliographer, different editions or titles with comparable content may be acceptable. To suggest or inquire about alternative replacements, contact the Collections Development Department. Acceptable replacements must be in good condition whether new or used. Books in Print is a good source for publishing information. To access this resource, go to the Library's list of electronic resources and select Books in Print from the alphabetical list. Many booksellers have helpful sites for ordering replacement copies. The lost book replacement charge and the processing fee will be credited upon receipt of an acceptable replacement. Contact a circulation service point for replacement information, or call the circulation desk: (312) 996-2724; or for Library of the Health Sciences and its branches, telephone: (312) 996-8966. For further assistance, use the Library's "Ask a Librarian" service. UIC Library materials are considered property of the State of Illinois. Payment of lost book charges does not confer ownership as conversion of State property to personal use is illegal. Return to the top