Submitting Content Guide
This guide outlines the steps for submitting content to Indigo
(UIC's online repository - powered by DSpace).
- You must be the copyright owner or have permission of the copyright owner
to put material in Indigo.
- Use the progress bar found at the top of the Indigo
submission screen (describe, upload, verify) to naviagate between the screens.
This will allow you to move back to previous screens or move forward as you
are loading content.
- You may stop the submission process at any time. By clicking on Cancel/Save
you will be prompted to select whether you want to remove the submission or
save and return at a later time to continue. Click Next if you have entered
information on a screen before clicking Cancel/Save if you want the information
just entered to be saved before you exit.
- By clicking Next on the bottom of the screens, your information is saved
and you will be moved onto the screen and prompted for further information.
- The Library encourages you to submit as much information as possible about
the content being submitted.
- Having trouble or have a question about your submission? Please contact firstname.lastname@example.org.
1: Log In to Indigo (DSpace)
- Point your browser to: http://indigo.lib.uic.edu
- Select My Indigo on the left side of the screen.
- Enter your email@example.com and Indigo
password. If you don't have one, see the Getting Started guide.
- Click Log In
Once logged-in, you will be taken through a series of screens prompting you
for information about the content you are submitting. This guide outlines these
2: Select Community and Collection
In the navigation area on the left, click on "Communities and Collections."
(There will be many collections found within the communities.) Click
on the specific collection within the community to which you intend
to submit content. Click on "Submit to This Collection." (This
button will appear only if you have permissions to submit to the collection.)
A new screen appears.
Step 3: Describe the Item
Subsequent screens are used to describe the item you are about to submit. Please
read the questions carefully and click on the box next to statements that apply
to your submission. These will impact the questions you are asked as you move
through the screens.
- If an item has more than one title, such as an abbreviation, acronym, or
a title in another language then please click in the first box (doing this
will prompt for a second title)
- If the document has already been published or publicly distributed before
or in general if it already has a date (e.g. power point presented at a conference,
a thesis with a date, basically anything with a date) then please click the
second box (doing this will prompt for a date of distribution or publishing).
- An item can consist of more than one file (e.g. perhaps there is a talk
with an accompanying power point; an article with accompanying sound or image
files). If you are going to submit more than one file, then please click the
third box (doing this will prompt for additional files to be uploaded).
4: Describe Your Item (continued)
On the next screen, you will begin to describe the item. The article used as
an example has multiple authors. Click the Add More button if you need
additional text boxes for additional authors.
Enter the title and date of issue (publication date, presentation date, distribution
date) and other prompted information as appropriate.
Note: If you selected the check box indicating that the material has
been published or publicly distributed (on the previous screen), additional
boxes appear prompting for information such as publisher and citation that do
not otherwise appear. You do not need to fill in all of these boxes if they
are not appropriate.
Fill in the rest as appropriate. Please indicate the "Type of content"
if at all possible (e.g. article, book, map). Once the appropriate information
is filled in - click Next.
5: Describe Your Item (continued)
On the next page - you continue to describe your Item (Keywords, Abstract).
Please fill in as much content as possible such as useful subject keywords,
the abstract, sponsors. Any other additional information you be placed in the
Subject Keywords: Keywords most helpful are words that do not appear
in the title or abstract. Click the Add More button if you need additional
boxes for additional subject keywords.
Description: Any other additional informaiton may be placed in the description
6: Submit/ Upload Your File(s)
The next step is to upload the File(s). Click on "Browse" to access
the folder the file is in. Click on the file once it has been located and click
After you upload the first file, you will be sent to a screen listing what
has just been uploaded. If you indicated in step 3 that you were going to submit
more than one File, an additional button will appear. Click Add Another File
to add another file.
If you did not indicate at the very beginning that you were going to upload
more than one File - but in fact you are - click on the first Describe Button
found in the progress bar at the top of the screen. Here you will be taken back
to the check boxes where you indicated if there would be more than one file.
If there is more than one file, click on the check box and next click on the
Upload button. Now you should have the "Add Another File" Button.
Click Next when you are done uploading your files.
7: Verify Your Submission
On the next page verify your submission. If everything looks good - click Next.
On the next page, you select a Creative Commons License. The University Library
encourages you to adopt the Create Commons License. After reading the information,
you may click Skip Create Commons if you do not wish to grant the license. Please
read the information on the page carefully before deciding whether or not to
select a Creative Commons License.
9: Licensing (continued)
Grant DSpace Distribution License - Please read this page carefully prior
to clicking I Grant the License. You must be the copyright owner or have permission
of the copyright owner to put material in Indigo.
If you do not click to Grant the License, the submission will not be lost,
but it will not go forward for review to be made available in Indigo.
You may return at a later time to Grant the License.
Once you click I Grant the License the submission is complete. Once you have
successfully submitted content, it will go through a review process. Indigo
administrators will be notified of the submission and review the submission
for appropriateness. You will be notified by the Indigo
administrators when the submission has been approved or if there are any problems
with the submission.
Once you have completed all the screens and clicked on I Grant the License,
the submission is Complete. Click on My Indigo on the left side of the screen to continue
to submit more Content.