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Getting Started
Off-Campus Access
RefWorks Help
RefWorks Help Guide - UIC databases
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Introduction to RefWorks
Refworks can be accessed by going to
http://www.uic.edu/depts/lib/resources/refworks/
Your first time, you will need to create
a user name and password. More information on searching refworks
can be found at the above URL.
Getting Started
To Create a New RefWorks Folder:
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Click on Organize Folders, and click
on “Create New Folder”.
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Enter a name for the New Folder. Click
on “OK”
You will probably want to create a new folder
for every “topic” that you may be searching. This allows you to organize
your references.
To View the citations in an existing
RefWorks Folder:
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Click on the pull down menu for “View Folder”.
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Click on the folder you wish to view.
To View ALL the citations in all of your
RefWorks Folders:
Manually
Editing Citations/References in a RefWorks Folder:
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View the folder where the citation has been
placed and scroll to find the citation you wish to edit.
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Once you have located the citation that requires
editing, and click on “Edit.”
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Make changes as necessary.
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When you are done, click on “Save”
and then click on “Back to reference list”
Manually
Adding Citations/ References to a RefWorks Folder:
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Click on “New Reference.” A New
Reference entry form will appear.
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Next to “In Folder”, click on the Pull Down
menu to select the folder.
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Next to “Ref Type”, click on the Pull Down
menu to select the type of resource you are entering into the database
(book, book chapter, journal article). This is important, as
it will determine what other fields are available to enter information.
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Fill in all the fields you wish or are able.
When you are done, click “Save”
Exporting/ Importing Citations
into RefWorks from UIC databases
Exporting Citations
From Ovid
(CINAHL, ERIC, EBM Reviews, HaPI, IPA, MEDLINE,
PsycInfo)
Download from Ovid.
Perform Search
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Select citations for downloading (if do not
want to download all citations).
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Scroll to Citation Manager at bottom
of screen.
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Under Citations and Fields select
the option desired
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Under Citation Format select “Ovid”
– click “Save”
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Under Save Format select ASCII Text
(DOS/Windows)
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Click Save.
When Save As window appears:
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In the Save In box select the drive/folder
you want your file saved in.
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In the File name box type the name
of the file.
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Click Save.
In RefWorks:
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Click on Import. In the form
that appears, select the following:
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Import Filter/ Data
Source: select Ovid from the pull-down menu
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Database: select
specific Ovid database you searched
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Import References Into:
select the folder you wish the references to reside
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Import Data from the
following text file: Click browse to select the location and
file name of the citations you wish to import.
Click Import. A status
of your imported results will appear.
Exporting Citations
from PubMed
Downloading from PubMed:
Perform search.
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Select citations for downloading.
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In the Pull Down Menu next to the Display
box: select MEDLINE. Next click Display.
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Next to Send to, select “File”.
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Next click on Send to.
When Save As window appears:
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In the Save In box select the drive/folder
you want your file saved in.
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In the File name box type the name
of the file. Click Save.
In RefWorks:
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Click on Import. In the form
that appears, select the following:
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Import Filter/ Data
Source: select NLM PubMed from the pull-down menu
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Database: select
PubMed
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Import References Into:
select the folder you wish the references to reside
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Import Data from the
following text file: Click browse to select the location and
file name of the citations you wish to import.
Click Import. A status of your
imported results will appear.
Exporting
Citations from Web of Science
Downloading from Web of Science
Do a search in Web of Science .
Select the citations you wish to import and click “Submit Marked Records”.
(This must be done for each page where you have selected citations.)
When done search - go to Marked List.
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Most of the defaults will already be set (keep
the save option as “field tag”.
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Under Fields – in addition to author, title,
and source (defaults) you may also wish to include Keywords and Abstract
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Under step 2 (options) click on “save to
file”
When Save As window appears:
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In the Save In box select the drive/folder
you want your file saved in.
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In the File name box type the name
of the file.
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Click Save.
In RefWorks:
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Click on Import. In the form
that appears, select the following:
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Import Filter/ Data
Source: select ISI from the pull-down menu
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Database: select
WebOfScience
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Import References Into:
select the folder you wish the references to reside
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Import Data from
the following text file: Click browse to select the location and
file name of the citations you wish to import.
Click Import. A status of your
imported results will appear.
Exporting
Citations from Current Contents
Downloading from Current Contents
Do a search in Current Contents.
Select the citations you wish to import and click “Update List”.
(This must be done for each page where you have selected citations.)
When done selecting citations - go to
My
List.
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Most of the defaults will already be set.
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Under Fields – in addition to author, title,
and source (defaults) you may also wish to include Keywords and Abstract
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Under step 2 (options) click on “save to
file”
When Save As window appears:
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In the Save In box select the drive/folder
you want your file saved in.
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In the File name box type the name of the
file.
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Click Save.
In RefWorks:
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Click on Import. In the form
that appears, select the following:
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Import Filter/ Data
Source: select ISI from the pull-down menu
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Database: select
Current Contents
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Import References Into:
select the folder you wish the references to reside
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Import Data from the
following text file: Click browse to select the location and
file name of the citations you wish to import.
Click Import. A status of your
imported results will appear.
Exporting Citations
from SciFinder Scholar
Downloading from SciFinder Scholar:
Search SciFinder as usual.
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Once you have selected the citations you wish
to import, click on “Save As” found at the top of the search screen.
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Select the folder you wish to save the file.
Enter in the name you wish the file to be called. Under “Save As”
type, select “Tagged Format”. Click on Save.
In RefWorks:
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Click on Import. In the form
that appears, select the following:
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Import Filter/ Data
Source: select CAS Scifinder from the pull-down menu
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Database: select
CAPLus
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Import References Into:
select the folder you wish the references to reside
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Import Data from the
following text file: Click browse to select the location and
file name of the citations you wish to import.
Click Import. A status of your
imported results will appear.
Exporting
Citations from FirstSearch (OCLC)
(ABI Inform, CWI, ECO, EconLit, EducationAbs,
GenSciAbs, GPO, HumanitiesABs, LibraryLit, PerAbs, Proceedings, Social
SciAbs, WorldCat)
Exporting from FirstSearch:
Search the FirstSearch Database as usual.
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Once you have selected the citations you wish
to import, click on the “Export” icon found at the bottom of the screen.
(Please note – you cannot do this from the “marked list”.)
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Next to “Export” select if you want
all citations exported or only the ones you have selected.
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Next to “Export to” select “Ref
Works” and next click “Export”
In RefWorks:
The citations will have been automatically
imported into Refworks. A status of your imported results will appear.
The citations will not be in any specific folder.
To place imported citations into a specific
folder, click on “View Last Imported Folder”. Select the
dial next to “All in List” and click on the pull-down menu for “Put
in Folder”. Select the Folder you wish the imported reference to
be place.
Exporting Citations
from Ebsco
(Academic Search Elite, Business Source Elite,
Health Source Nursing, AltHealth Watch, Ebsco Animals, Clinical Pharmacology,
Eric, American Humanities Index)
Downloading from Ebsco:
Search the Ebsco Database as usual.
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Select the citations you wish to import by
clicking on “Add” next to the citations you want.
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Next click on “Add” found at the top of the
screen next to a display of your search strategy.
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Near the top right corner of the screen, an
open folder with “Folder has items” should appear. Click this.
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In the box that appears displaying selected
citations, click on “Save to DisK” A “Save Manger” Box will appear.
Select the tab on this box labeled “Bibliographic Manager”
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Select the Dial next to “Save citations
in a format that can be uploaded to bibliographic management software”
and click Save.
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To continue, select FILE then SAVE
AS from your browser's toolbar. Select the folder you wish to save
the file. Enter in the name you wish the file to be called.
Be sure to save as a plain text file (.txt). Click on Save.
In RefWorks:
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Click on Import. In the form
that appears, select the following:
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Import Filter/ Data
Source: select Ebsco Host from the pull-down menu
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Database: select
specific Ebsco database you searched (or select anyone if your Database
isn’t listed).
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Import References Into:
select the folder you wish the references to reside
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Import Data from the
following text file: Click browse to select the location and
file name of the citations you wish to import.
Click Import. A status of your
imported results will appear.
Exporting Citations
from Cambridge Scientific Abstracts (CSA)
(ART bibliographies, Conference Papers Abs,
Criminology, GeoRef, Linguistics and Language Behavior Abs, Physical Ed
Index, Social Services Abs, Political Sci Abs)
Exporting from CSA:
Search the CSA Database as usual.
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Once you have selected the citations you wish
to import, click on the “save/print/email records”. You will
be taken to a new screen - click on “Save to RefWorks”
In RefWorks:
The citations will have been automatically
imported into Refworks. A status of your imported results will appear.
The citations will not be in any specific folder.
To place imported citations into a specific
folder, click on “View Last Imported Folder”. Select the
dial next to “All in List” and click on the pull-down menu for “Put
in Folder”. Select the Folder you wish the imported reference to
be place.
Generating
a Bibliography in Refworks
To generate a bibliography from references
in Refworks:
1. View the folder where the references
are located (or “View All”)
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If you want to create a bibliography of only
selected references, then you must do the following:
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a. Create a new folder
- Click on Organize Folders, and click on “Create New Folder”.
Enter a name for the New Folder. Click on “OK”
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b. Select the references
you want to display in the bibliography (check in the box to the left of
the citation)
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c. Ensure the “Selected”
dial is selected.
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d. Click on the “Put in
Folder” pull down menu and select the name of the new folder you created
– the selected references will be moved to the folder you just created.
2. Click on Bibliography
3. Next to Output Format, select the journal
format for your bibliography.
4. Select “Base Bibliography on Reference
List”
5. Select the “File Type to Create” (text,
html, RTF, Word)
6. Select the specific “Folder” where
the references are (or All References)
7. Click on “Create Bibliography”
(If “pop-ups” turned off –hold down Ctrl)
Creating
Bibliographies as you Type Your Articles
Assuming that you have already searched
the databases for your references and they have been imported into Refworks
– you are ready to create bibliographies as you type your article.
You first need to download software from the Refworks website that will
work with your Word program (must be Word 2000 or later). To download
the software, enter Refworks and click on “Write-N-Cite”. Next click
“click here” to start the download.
An icon will appear in Word that you may
use to assist with creating bibliographies. If the icon does not
appear, Click on Tools in your Word Processing Software and Scroll to RefWorks.
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1. Open up Word and the article you are typing.
(If you are just starting, create a new Word document, and “save” it.
Click on the Write-N-Cite Icon in Word. You will be prompted to log
into your RefWorks account. (You must have an internet connection
open when logging in).
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2. Select the folder where your references
are located (or select all). You will note that citations appear
in a “Write-N-Cite” web browser. You must keep this open as you type
and remain online.
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3. When you are ready to cite an article Select
“Cite” at the beginning of the reference you wish to cite. This will
automatically insert the citation at the location where you mouse is.
(Formatting of the citation will be explained below.)
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4. Continue to click “Cite” whenever you need
to cite an article.
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5. When you are ready to format your article
into the correct format (journal output) thus generating the bibliography,
click on “Bibliography” from the “Write-N-Cite” web browser.
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6. Select the “Output Format” (journal
format) for your paper. Next select “create bibliography”.
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7. When you select “create bibliography”,
a new Word document is created that includes the citation in the proper
format in the text of the article, and with the appropriate bibliography.
It will begin with the name “Final.” This should automatically save
to the same location as the original document.
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8. If you have more citations and text to
add to the paper, BE SURE to return to your original document to continue
typing. When you click “Bibliography” from the “Write-N-Cite” web
browser, it is possible a second “Final” paper will be generated.
Please watch for then and ensure you always enter from the original document.
SDG/03/04
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