University Library, University of Illinois at Chicago
801 S. Morgan, M/C 234
Chicago, Illinois 60607 USA
Administration: 312-996-2716
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UNIVERSITY
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Catalog Department Procedures |
Serials cataloging
[NOTE: These guidelines apply to print serials. For Adding 856 to the printed serieal or specific issues relating to cataloging electronic serials, please click here].Catalogers will follow Library of Congress (LC) or National Library of Medicine (NLM) policy. Guidelines should be used in conjunction with tools such as AACR2r, LC Rule Interpretations, CONSER manuals, Voyager documentation, OCLC documentation, MARC manuals, etc.
Serials will be fully cataloged, including authority work (submit personal, corporate, and conference names to the NACO Coordinator if warranted). Daley serials catalogers will classify all serials (except newspapers etc.).
Serial cataloging for LHS including special collections: LHS catalogers will handle periodicals as "Shelved by title" and assign call numbers ONLY to semi-annuals, annuals or less frequent serials. Please fill out "Periodical cataloging request" and "SILO/SERHOLD Record update" forms in order to request new serial titles to be cataloged or to reflect title changes to the old serial titles. Serial title changes for all LHS locations should be routed to the Senior Library Specialist in Acquisitions/Serials. She will close the order record for the old title and create an order record for the new title, mail the volumes to LHS Chicago and the title pages to the regional site libraries.
The following conditions constitute seriality:
- Issuance in successive parts.
- Parts carry unique numeric and/or chronological designation.
- Intended to continue indefinitely.
To determine condition C. of seriality, use the following criteria:
- Items imply continuing publication (e.g., In preface of piece in hand "First of an annual ...)
- Items have statement of frequency in title or elsewhere in the piece (e.g., "Quarterly journal ...)
- Items with a numeric (e.g., "Sixteenth Workshop on ..." ) or chronological designation (e.g., "Academic year 1999-2000 projection ...") in the title.
- Items for which continuing subscription orders can be placed with publishers.
- Items acquiring a designation after first issue(s), thereby becoming serials.
MARC FIELDS
Bibliographic records for serials MUST have:
040 Cataloging source (3 letter OCLC holding library code #c 3 letter OCLC holding library code, e.g., IAY #c IAY) *050 LC assigned call number (Retain through title changes unless scope changes) OR *090 Member assigned call number (Retain through title changes unless scope changes) **060 NLM assigned call number OR **096 Member assigned call number 245 Title proper (Omit initial articles, e.g. "Chicago tribune") 260 Imprint: #a Place of publication : #b Publisher, (#c only if first/last issue is in hand) 300 Physical description: (e.g., #a v. : #b ill., maps ; #c [size] cm.) 310 When current frequency is known (also expressed in fixed field 008/18) 362 Designation of sequential publication (IF first issue is in hand) OR 500 Description based on: ... (if first issue is NOT in hand) *Daley Library: e.g.,: 050 N1 #b .A814 (Note: "Artforum" and succeeding title "Artforum international" have same call number) 090 QA76.9.D6 #b S97 **LHS Chicago, Peoria, Rockford, Urbana: e.g., 060 QZ 16 #b E64 096 W 22 AA1 #b A511mBibliographic records for serials may have:
022 ISSN (International Standard Serial Number), e.g. 0004-3532 110 Main entry: Corporate name (see AACR2r Rule 21.1B2), e.g. 110 2 American College of Physicians. 111 Main entry: Conference name: e.g. 111 2 National Biomedical Sciences Instrumentation Symposium. 130 Uniform title (Qualifier) e.g. 130 0 Urban studies (Edinburgh, Scotland) 222 Key title. 246 Varying form of title. e.g. 245 00 Super television. 246 17 Camcorder report #f fall 1988-winter 1988 [Indicators: 1st:1=Note 2nd indicator:7=Running title] 250 Edition statement (e.g., Midwest ed.) 321 Former frequency 4xx Series statement (for serials in series): e.g. [245 00 Administration in mental health] 440 0 DHEW publication 500 General notes [Other than "Description based on ..."] e.g. 500 Some proceedings cover both spring and fall meetings. 510 Citation/indexes 515 Numbering peculiarities, e.g. 515 Issues for 1989-1992 also called no. 15-18. 521 Target audience note 525 Supplement, e.g. 525 Supplements accompany some issues. 530 Additional physical formats available 533 Reproduction note 546 Language note (Associate with codes in Fixed field Lang and MARC field 041, e.g. 041 0 eng #b spa 546 Text in English; summaries in Spanish. 550 Issuing body (for official organs of societies etc., trace the body in a MARC 710 field; for notes relating to commercial publisher, record in a general note tagged MARC field 500), e.g. 550 Issued by the Department of Survey Research, American Medical Association. 710 2 American Medical Association. #b Dept. of Survey Research. 555 Cumulative index/finding aids 580 Linking complexity notes, e.g. 580 Continues a paper format publication with the same title. 780 10 #t Chicago documents #w (OCoLC [#]) 650 Topical term (Some serials need no subjects headings assigned, e.g. "Newsweek") 650 0 Topical term: Library of Congress Subject Heading: LCSH (Tagged second indicator 0), e.g. 650 0 Architecture #v Periodicals. 650 2 Topical term: MeSH: 2nd indicator 1 for primary subject heading, 2 for secondary subject heading, e.g. 650 12 HIV Infections #v Abstracts. 650 22 Psychotherapy #v Abstracts. 651 Subject added entry: Geographic name 710 Added entry: Corporate body (Trace issuing body if not a commercial publisher and is not present in MARC field 110), e.g. 550 Issued by the Department of Survey Research, American Medical Association. 710 2 American Medical Association. #b Dept. of Survey Research 711 Added entry: Conference name (if not present in MARC field 111), e.g. 245 02 A multidisciplinary approach to myelin diseases II [Title main entry] 711 2 NATO Advanced Research Workshop on a Multidisciplinary Approach to Myelin Diseases #n (2nd : #d 1993 : #c Rome, Italy) 770 Supplement/special issue 772 Parent record 773 Host item 776 Additional physical form
***780 Preceding title, e.g. 245 00 Artforum international. 780 00 #t Artforum #x 0004-3532 #w (DLC) 65008747 #w (OCoLC)1514329 ***785 Succeeding title. e.g. 245 00 Artforum. 785 00 #t Artforum international #x 1086-7058 #w (DLC) 95647417 #w (OCoLC)20458258 ***Linking entry fields can be problematic and/or complex. For more information see: www.loc.gov/marc/bibliographic/ecbdhome.html Bibliographic records for serials must NOT have (Obsolete MARC fields): 211 Acronym or shortened title 212 Variant title access 214 Augmented title 241 Romanized title 265 Source for acquisition/subscription address (If present, move to MARC field 037 #b) 315 Frequency (use 310 for current frequency [when known] 321 for former frequency) 350 Price (Note current subscription information in MARC field 037 #c) 570 Editor note (rare in serials; if needed, tag as 500) 840 Series added entry: title (use MARC field 830: Uniform title)Notes on processing serials:
Due to the nature of serial publications, catalogers should process new and changed titles speedily (1-5 days). LHS serials catalogers will use the "Periodicals cataloging form" when processing periodicals.
For changed titles, serials catalogers should close off previous titles (if held by UIC libraries) For more information on what constitutes a title change see: www.tlcdelivers.com/tlc/crs/manl1530.htm
Daley serials catalogers will affix stickers to mark call numbers on quarterlies and other frequently issued publications (rather than marking the piece)
Under current work flows, serials catalogers do not need to create item records for individual pieces.
For related documents, see:
Chicago, Illinois 60607 USA
Administration: 312-996-2716