Barcoding Books/Monographic Serials with CD-ROM/DVD-ROM

Daley: Affix barcode to inside back cover, in the upper right corner of the book.

LHS Chicago and Sites: Hard cover books will get a barcode affixed on the verso of the front cover in upper left corner. Continue laminating soft cover books with CDs/DVDs for Chicago location only.

Catalogers: Do not remove the CD/DVD from its pocket in the book. Do not barcode, or create a MFHD for the CD/DVD. Create one item record for the book and CD/DVD, and other supplemental materials etc. Exception: If accompanied material(s) is a guide book, create separate item record (not separate MFHD), see an example.

e.g.: One Mfhd for both book and CD/DVD:

LC:  852:00: #b MAIN #h PS615 #i .S675 2003 
     867: 0: #z 1 CD-ROM (4 3/4 in.)
	or
     867: 0: #z 1 DVD-ROM (4 3/4 in.)
                                                     		        
NLM: 852:20: #b CHS #h TK5105.8885 #i D74 #i B189d 2000
     867: 0: #z CD-ROM (4 3/4 in.)   
	or
     867: 0: #z 1 DVD-ROM (4 3/4 in.)                                 
                

On the bottom of the item record screen, change the number of "pieces" to the number of item/pieces associated with this title (1 for the book and 1 for the CD-ROM or DVD-ROM). (Click here to see example attached) Click on the Note icon and list all items accompanying this title (3 maps, or 3 CD-ROMs/3 DVD-ROMs, or 1 discussion list) (click here to see example)

For DALEY books fill out the green Special handling instruction slip and mark number 6 for collate for pocket insert and mark number 13 for the physical processing of the CD/DVD (click here to see example).

For LHS books fill out the Shelf preparation/Special handling instructions slip and mark number 4 for collate for pocket insert also mark number 14 for physical processing of the CD/DVD (click here to see example).

The shelf prep will complete LHS Chicago CDs/DVDs.

Shelf-prep for Books with CD-ROM/DVD-ROM for DALEY AND LHS

Affix "PLEASE DO NOT RETURN IN BOOK DROP" label on the front cover of the book. (see example). DO NOT affix the orange "STOP DO NOT DESENSITIZE" label.

Take out the CD-ROM/DVD-ROM from the pocket. Using a fine point permanent black marker write UIC-LHS-C for Chicago, UIC-LHS-P for Peoria, UIC-LHS-R for Rockford and UIC-LHS-U for Urbana. For DALEY Library write UIC-DALEY.

Put the CD-ROM/DVD-ROM back in the pocket.

- if no pocket available for the CD-ROM/DVD-ROM, use a self-adhesive diskette holder. Peel off the adhesive sheet and attach to the inside back cover. (Since the diskette holder is made of clear plastic, no printed information is covered).

Use the self adhesive date due slip (Yellow for Chicago, Pink for Peoria, Blue for Rockford, Green for Urbana, white for DALEY) and paste the copyright restriction sticker on the date due slip in such a way that the information "UIC" on the date due slip is covered. Cut the date due slip to the size of copyright restriction sticker so as not to be mistaken for the date due slip. Affix this information below the pocket holding the CD-ROM/DVD-ROM so the copyright label is flipable, and any other information on the inside back cover is not covered. (click here see example)

11/25/2003
O4/25/2005 Rev.

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