Faculty Development Allocations CommitteeFY2009 Procedures for ReimbursementREMINDER: Effective July 1, 2006, reimbursement vouchers submitted more than 60 days after the completion of travel or the expenditure occurrence will be reported as taxable income unless a Reasonable Justification form has been submitted and approved by University Payables. The reimbursed amounts will be subject to federal withholding of 25%, state withholding of 3% and, if applicable, Medicare withholding of 1.45%. This withholding will reduce the amount of the employee's net income in a subsequent pay period. As soon as possible after you have completed the conference activity for which you are receiving funds, please complete the attached travel voucher. Send the following materials to lib-bus@uic.edu in the Library Administrative Office:
In order to collect your full allocation you must be able to itemize reimbursable expenses equal to the amount allocated to you. You must provide receipts equal to the amount of your allocation, unless you are using the per diem for meals. Check Reimbursement Rates for Travel Expenses for current meals, lodging, and auto mileage reimbursement rates. As of FY05, official conference lodging documentation is required. If you need an exception to this rule, you must submit a Travel Exception Report. You must complete a Travel Exception Report only if you are not staying at a conference hotel and if you exceed the lodging allocation. If your hotel rate is less than the lodging allocation but is not a conference hotel, then a Travel Exception Form is not needed. The Travel Exception Reporting form is available from a memo on the Office of Business and Financial Services News Center Web site. If you will not attend the conference for which you have received approval for funding, please notify FDAC at lib-fdac@uic.edu (Steve Wiberley, Elizabeth Pickard, and Felicia Barrett). topLast updated: Thursday, 07-Aug-2008 14:03:41 CDT
|
