University Library Information Bulletin

LIB-January 12, 2005 - #E-02

Upcoming UI-Integrate System Downtime - Jan. 9, 2005
UI-Integrate System will be down on Sunday, Jan. 9, 2005. To convert Academic Transcript Images from ISIS/2 into Banner; to implement the AdAstra Course Scheduler tool; and to upgrade to Banner Human Resources 6.1.2.

Area(s) of Impact: All portions of the UI-Integrate system, as well as related systems that use UI-Integrate data, will be unavailable during this event -- this includes Web Self-Service applications: Web for Recruiting; Web for Admissions; Web for Students; and Web for Employees -- as well as some third-party applications, such as P-Card and Sale Point (see, "Other UI Systems affected by this downtime," below).

NOTE: We will update the AITS Check System Status page (https://www.aits.uillinois.edu/SystemStatus) to inform you when normal service is resumed Sunday evening.

For the latest information about UI-Integrate/Banner scheduled downtimes, and alerts about other UI enterprise systems status, go to the AITS Check System Status page: https://www.aits.uillinois.edu/SystemStatus.

OTHER UI SYSTEMS AFFECTED BY THIS DOWNTIME

***NESSIE (Current Employee and New Hire)
Updates to employee related information will not be possible. Therefore a current employee will not be able to perform the following functions:

* View or change information related to their personal record such as demographic, address, education and work history.
* View employment verification information or establish a vendor access number.
* View notification of appointment information.
* View or change direct deposit or withholding information.
* View their earnings statement.
* View or change benefit information.
* Complete employee tuition waiver requests.
* Contribute to the shared benefits program.

New employees will not be able to access the NESSIE New Hire system in order to begin, modify or complete their new hire transactions.

***DART
Department HR transactions will not be possible. The following department level applications will not be available during the Banner outage.

* Create NH Logon/Change Employee Group Logon
* Department Profile
* Employee requisition Card
* Job Postings
* Notification of appointment
* PAPE
* ReClass
* Retrieve Civil Service Resume
* Search Applicant Database
* Search New Hire Status
* Separation
* Training
* DART Training

***NEWT
HR, Benefit and Payroll offices will not be able to complete submitted HR transactions. These offices will also not be able to view or modify employee/new hire information.

***UIHR Public Site
During this time, current employees or the general public will not be able to create, view or modify their employment applications or resumes. They will also not be able to submit their applications for employment.

***TIGER
Outside vendors will not be able to conduct employment verification transactions.

If you have any questions about this event or experience any problems accessing the UI-Integrate/Banner system after the scheduled downtime ends, contact the AITS Help Desk at 312-996-4806 (UIC) or 217-333-3102 (UIS/UIUC) for assistance.

Terry Heimbaugh
AITS

On The ARL Server (Jan. 10, 2005)

NEW ITEMS ON THE ARL SERVER:

E-News for Directors, November - December 2004
http://www.arl.org/enews/novdec04.html

Karla Hahn to Head ARL's Office of Scholarly Communication
http://www.arl.org/arl/pr/hahn.html

SPARC Partners with Society-Published Open Access Journal; Optics Express Expands Reach of Optical Society of America by Offering Free Access to Readers
http://www.arl.org/sparc/announce/120704.html

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

See the full ARL/OLMS 2005 calendar at
http://www.arl.org/olms/olms_cal.html

ARL at ALA Mid-Winter, Jan. 14-19, 2005, Boston, Mass.
http://www.arl.org/arl/ala05m.html

SPARC/ACRL Forum: In the Public Interest: Open Access and Public Policy, ALA Midwinter 2005
http://www.arl.org/sparc/meetings/ala05mw/index.html

Half-day workshops at ALA Mid-Winter
Morning: "LibQUAL+(tm) dimensions and total scores: How do they relate?"
Afternoon: "Following up on LibQUAL+(tm)" Focus groups, Jan. 18, 2005, Boston, Mass.
http://db.arl.org/qualquan/

Online Lyceum Course: Professional Writing for Librarians, Jan. 24 - Feb. 4, 2005
http://www.arl.org/training/writing.html

ARL/ESRI GIS Webcast: Libraries and Digital Mapping in the 21st Century, Jan. 27, 2005, 3-4:30 p.m. EDT
http://www.arl.org/training/webcast/gis/index.html

Online Lyceum Course: Measuring Library Service Quality, Feb. 7 - March 18, 2005
http://www.arl.org/training/quality.html

ARL Workshop on Web Development with XML: Design and Application, Feb. 14-18, 2005 PLEASE NOTE NEW DATES! University of Virginia, Charlottesville, Va.
http://www.arl.org/arl/pr/web_dev_xml_05.html

Registration now open for Spring 2005 LibQUAL+(tm) survey
http://www.libqual.org/Register/index.cfm

It's here! The New MLS Calendar of Events
http://www.mls.lib.il.us/calendar/

On Monday, Jan. 10, 2005, MLS implemented the new MLS Calendar of Events.
(Yes, one calendar for both locations!)

The MLS staff members testing the new calendar are thrilled with the new calendar’s functionality and speed. We are certain our members will be also. The new calendar includes a rich array of continuing education opportunities and meetings being held at our two offices and numerous off-site locations.

Here are just some of the new features of the calendar

If you haven't seen the **NEW** MLS Calendar, Now is Your Chance!
The following is a list of upcoming events in January & February. To find out more about upcoming MLS events, fliers, and to register, use the **NEW** MLS Calendar, at http://www.mls.lib.il.us/calendar.

Register today to guarantee a spot in the event that you would like to attend!

JANUARY
Adult Summer Reading Planning
- Event #233
Jan. 18, 2005, 1 - 3:30 p.m. (Burr Ridge)

Web-based Convenience Classes Jan. 19, 2005

Practical Internet Strategies
- Event #161
Jan. 20, 2005, 1:30 to 4:30 p.m. (Burr Ridge)

Soaring to Excellence
- Event #239
Jan. 21, 11 - 1 p.m. (Burr Ridge)

Advanced FirstSearch
- Event #184
Jan. 26, 2005, 9:30 - 12:30 p.m. (Chicago)

Teaching FirstSearch to the Public
- Event #185
Jan. 26, 2005, 1:30 - 4:30 p.m. (Chicago)

Tech Trainers SIG
- Event #164
Jan. 28, 2005, 1:30 - 4:30 p.m. (Burr Ridge)

FEBRUARY
Desktop Yoga
- Event #206
Feb. 7, 2005, 9:30 - 12:30 p.m. (Chicago)

OCLC Placeware Session: Moving Macros from CatMe to the Connexion Client
- Event #332
Feb. 8, 2005, 10 - 11:30 a.m. (Burr Ridge)

Basic FirstSearch
- #192
Feb. 10, 2005, 9:30 - 12:30 p.m. (Burr Ridge)

Advanced FirstSearch
- Event #193
Feb. 10, 2005, 1:30 - 4:30 p.m. (Burr Ridge)

MLS Technology Summit - Social Bookmark Services
- Event #169
Feb. 17, 2005, 1:30 - 4:00 p.m. (Burr Ridge)

Library Challenges & Opportunities - Satellite
- Event #251
Feb. 18, 2005, 11 - 1 p.m. (Burr Ridge)

Federated Searching: What It’s all About
- Event #171
Feb. 22, 2005, 1:30 - 4:00 p.m. (Burr Ridge)

Cultural Programming with Digital Content
- Event #172
Feb. 23, 2005, 10 a.m. - Noon (Burr Ridge)

Smile It's the After-School Crowd!
- Event #300
Feb. 24, 2005, 9:30 a.m. - Noon (Burr Ridge)

You will find links to printable fliers, for most events, at the bottom of the event page on the "NEW" MLS calendar.

Frequently Used Web sites:

UIC Library:

UIC Library Home Page:
http://www.uic.edu/depts/lib/

About the Library:
http://www.uic.edu/depts/lib/about/
Note:  This site is updated regularly.

CITY2000
http://www.uic.edu/depts/lib/resources/city2000/
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections
http://www.uic.edu/depts/lib/specialcoll/

Employee of the Month Award @ UIC Library
http://www.uic.edu/depts/lib/staff/employeeaward/

Library All-Staff Meetings
http://www.uic.edu/depts/lib/staff/ulib/allstaffmeetings

Library Faculty Committees:
http://www.uic.edu/depts/lib/about/facexec/

Library Hours:
http://www.uic.edu/depts/lib/admin/services/schedules/

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives
http://www.uic.edu/depts/lib/news/librarynews/

ULIB Search Engine
http://www.uic.edu/depts/lib/staff/ulib/previous/

Others:

CIC
http://www.cic.uiuc.edu
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops:
Workshop listings with updates (including online registration in each listing):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
www.crl.edu
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
http://www.niulib.niu.edu/ccm
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
http://www.idal.illinois.edu
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter:
(a bimonthly newsletter of the Illinois Library Association published February, April, June, August, October and December)
http://www.ila.org/pub/reporter.htm

ILCSO
http://www.ilcso.uiuc.edu
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Course listings with updates found:
http://www.cyberdriveillinois.com/library/isl/oclc/bydate.html

Registration online:
http://www.cyberdriveillinois.com/library/forms/wrkreg_o.html
Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
http://www.caxtonclub.org
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
http://www.vandercook.edu/archives/CAA.html
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html

Chicago Botanic Garden
http://www.chicago-botanic.org
Promotes gardens and gardening since 1890.

Field Museum
http://www.fieldmuseum.org
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
http://www.thehistorymakers.com
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
http://newberry.org/nl/newberryhome.html
Includes information on programs for the public and a calendar of weekly events.

2005

• Steering Committee, 12/08/04

UIC LIBRARY STEERING COMMITTEE
Dec. 08, 2004

MINUTES

Present: Mary Berta, Doug Bicknese, Alex Bloss, Jessica Canlas, Mary Case (convener), Jo Dorsch (by phone), Annie Ford, Emily Guss, Julie Hurd, Susan Jacobson (by phone), Bill Jones, Gretchen Lagana, Fifi Logan (recorder), Bob Malinowsky, Linda Naru, Victoria Pifalo (by phone), Ellen Schellhause, Ellen Starkman, Carol Scherrer, John Schuler, Ann Weller

Minutes of the 17 November recorded by JL were approved and will be forwarded to ULIB for publication.

Jessica Canlas was welcomed as new member (observer?) of committee.

1. Position searches
MC and the Search and Screen committees have selected several candidates and some interviews have been scheduled. The Systems position will also go through the same vetting as the Head of Cataloguing and Maps positions.

2. Reduced Services Week and Intersession
MC explained no one had early details of plan. Various concerns expressed: Jones asked if faculty could take professional leave if they intend to work, and with no proper preparation for closure, would anyone patrol or check on the building to ensure no theft and no damage. Bloss stated staff may have missed the Friday deadline if they want to work at LHS – if LHS is allowed to stay open. MC believes the Library is not the only department with concerns and will convey staff concerns to provost. Perhaps with more notice, library could more adequately incorporate Xmas schedule into its own schedule. Suggestions for this year: Shuler said we should publicize the closure of the building while emphasizing the services and resources that are nonetheless available; MC suggested the Library phone message should state that LHS is open; Naru explained that building inspectors will inspect building as they do regularly. MC will develop procedure for pre 8 am access to Daley during intersession.

3. Capital campaign: Access to Excellence” for the Library
Our document will be sent to Penny Hunt in Development for comments and suggestions Dec. 11, 2004. Presumption is that the plan will be developed over the next year. Library can not approach foundations, etc. for money directly – should go through the Development office.

4. Budget Next steps
By the end of December, budget will be at the 6 month point – we will know how far into savings we need to go for our facilities and computer needs. Discussion about departmental control over supplies budget: Sites would like to have a discretionary pool of money, but most heads expressed need for information rather than control.

5. Further discussion of organizational issues
Canlas still putting together comments sent in about organizational issues. Discussion began with apparent consensus at the last Steering meeting about responsibility and accountability resting with department heads and retaining the Steering committee to advise on wide issues. Also, need councils or groups with cross departmental responsibilities. The question is: how should these groups be defined, composed, charged, etc.? MC illustrated complications while attempting to define, compose and charge a Public Services group. Topic tabled for further discussion. Two smaller groups to continue discussion: one user-centric group and the USE group would bring discussions to next Steering meeting.

6. GO TO list
This list put together by Starkman to facilitate orientation of new hires and a resource for staff. After comments, Starkman will create a database, so that maintenance will be simple and the list can be kept current. Starkman would like comments and will get the final product up in January.

7. Faculty-friendly libraries
There was consensus that it is a good idea to create “faculty oasis”, but no consensus on how that should be accomplished. This led to a discussion of computer use policy and the decision to explore the issue further at the next Steering meeting.

8. PDQ update
Bloss is moving ahead with PromptCat, and Tech. Services had their first successful EDI in Voyager. The EBSCO transfer went well and more to come.