University Library Information Bulletin

LIB-January 19, 2005 - #E-03

Hull-House Book Talk and Slide Presentation
Please join Peggy Glowacki, Assistant Director, and Julia Hendry, Asst Special Collections Librarian, for a short discussion of their new pictorial history of the Hull-House settlement house at noon on Jan. 27, 2005, in Daley B-466. They will discuss the process of researching the history of Hull-House from its founding in 1889 to the present day using the rich collections in UIC Special Collections and show highlights from the collection. This presentation is brought to you by the Lectures and Forums Committee.

Mailing and Reissue of Form W-2 and Vertifiation of Taxable Gross Income
The University of Illinois has contracted the services of JAT Software to process the annual mailing and reissue of Form W-2 for University of Illinois employees. OBFS has published an announcement on the Payroll & Earnings Web site with details on the W-2 mailing and reissue process and a spreadsheet to help employees verify that their reported taxable gross and Medicare earnings are correct.

Research Development Services Workshop
Tuesday, Feb. 1, 2005
10 a.m., 307 AOB

The Office of the Vice Chancellor for Research, Research Development Services is offering a 2-hour workshop on Tuesday, Feb. 1, 2005, at 10 a.m. The workshop will cover navigation of the UIC research system, the outline and structure of a proposal and general review criteria, as well as tools to prepare a proposal and budget. This workshop is intended for new investigators or investigators new to UIC.

This workshop will be held in the Administrative Office Building (AOB), 1737 West Polk Street, Room 307C. Space is limited. Please contact Jennifer Czak at jpaliga@uic.edu or 312-996-2590 to reserve a seat.

Report on Research Library Issues & Actions
The latest issue of the ARL Bimonthly Report has been shipped to ARL member libraries & subscribers and is available on the Web.
The table of contents and links to the HTML and PDF versions of each article are provided below.

ARL Bimonthly Report
Issue 237, December 2004

Current Issues:
"Libraries and Changing Research Practices: A Report of the ARL/CNI Forum on E-Research and Cyberinfrastructure" by Diane Goldenberg-Hart, Communications Coordinator, Coalition for Networked Information (p. 8, PDF)

Scholarly Communication:
"The Development of an Open Source Publishing System at Cornell and Penn State Universities" by Terry Ehling, Director of Electronic Publishing at Cornell University Library (pp. 6-7, PDF)

"SPARC Presents Workshop on Institutional Repositories" (p. 7, PDF)

"Balancing Stakeholder Interests in Scholarship-Friendly Copyright Practices" by Julia Blixrud, Assistant Executive Director, External Relations, ARL, and Assistant Director, Public Programs, SPARC (p. 8, PDF)

OLMS Information Services:
"Library Services in Non-Library Spaces"
excerpted from ARL/OLMS SPEC Kit 285 by Gordon Aamot, Head, Arts, Architecture, and Business Libraries, and Steve Hiller, Head, Science Libraries/Library Assessment Coordinator, University of Washington (p. 9, PDF)

ARL Activities:
"ARL Membership Plans for the Future" (p. 10, PDF)

"Preserving Audio Collections: Action Plan Developed" (p. 11, PDF)

On the ARL Server Jan. 17, 2005

NEW ITEMS ON THE ARL SERVER:
Development of an Open Source Publishing System at Cornell and Penn State Universities

Balancing Stakeholder Interests in Scholarship-Friendly Copyright Practices--The "Zwolle Principles"

DOE/OSTI's E-Print Network Selected as SPARC Partner; Provides Research Communications and Full-Text Searching of Science

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES (the full ARL/OLMS 2005 calendar):

Lyceum Course: Professional Writing for Librarians, Jan. 24, 2005 - Feb. 25, 2005

ARL/ESRI GIS Webcast: Libraries and Digital Mapping in the 21st Century, Jan. 27, 2005, 3-4:30 p.m. EDT

Online Lyceum Course: Measuring Library Service Quality, Feb. 7, 2005 - March 18, 2005

ARL Workshop on Web Development with XML: Design and Application, February 14-18, 2005. PLEASE NOTE NEW DATES! University of Virginia, Charlottesville, Va.

Registration now open for Spring 2005 LibQUAL+(tm) survey

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Register online. Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

• Executive Committee, 12/01/04
• Cirwrks Minutes, 12/14/04

Executive Committee Meeting Minutes
December 1, 2004
9:30 AM—11:00 AM

Daley Library 1-294Present; Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao.

Visitor: Krystal Lewis

I. Approval of Minutes of November 10, 2004 Meeting

The Minutes were approved as amended.

II. Old Business
A. Meeting with Chair of Nominations & Elections Committee: EC is continuing the practice instituted last year of meeting with chairs of faculty committees as a part of its oversight function. EC met with Krystal Lewis, chair of the Nominations & Elections (N & E) Committee. An ongoing concern of EC’s in meeting with elected faculty committees has been the discussion of having at least one tenured member on committees. This provision is both to allow untenured faculty more time for research and publication and to benefit from the expertise of senior faculty. While this could be insured by a change to the Bylaws, that is a time-consuming process and might also lead to awkward situations in filling such mandated positions. On the other hand, if N & E slates tenured faculty, on occasion none might be elected. In the spirit of trying to reduce faculty members’ service commitments, EC looked at the library’s elected faculty committee structure to see if any committee could be eliminated; while it would be possible to transfer FDAC’s professional travel function to the Administrative Office and its decisions on research funding to another faculty committee, such as EC, that would eliminate the faculty’s only element of control over its funding. It is also a small committee of 3 persons, and under the current system the workload is not onerous. So little would be gained by its elimination. Nor did any other faculty committee seem to be expendable. Lewis asked if there can be stronger clerical support from the Administrative Office, and Case agreed to this. Case affirmed that committee chairs may request photocopying, mailing labels, etc., on behalf of their committees; they need not get their department heads to request such services. University Bylaws require that a library senator conduct the elections for library senators, certify the vote, and deliver the official outcome to the Senate Office. Case appointed Cullars, who is an out-going library senator, to oversee the senate election this spring. If any further guidance is needed, new Senate Secretary Diane Rudall may be consulted. EC also recommended that Lewis check with Systems as to whether electronic elections could be held with the proper security. Lewis was thanked for her participation; at the January meeting, EC will talk to Helen Georgas, chair of Teaching Support & Documentation.

B. Refocusing faculty meetings: Case is going to experiment with some changes in the format and presentation of information of the faculty meetings to better encourage the discussion of faculty issues, starting with the December 15 faculty meeting. Some strictly administrative matters will be deferred to Steering Committee and All Staff meetings.

C. Revision of faculty documents: Weller reported that she and Cullars met with P & T chair Victoria Pifalo, who has long been examining the issue of the proper division of faculty documents between that committee and EC.
Case’s interest in the creation of a separate webpage for faculty documents that is independent of the committees that originate them also fits in with this discussion. These documents can appear under the heading of “Faculty Documents” rather than “Faculty Governance.” Pifalo is rearranging the layout of the appropriate webpages to show the ownership of the different documents.
EC thanks her and her staff at Urbana for their excellent work on this project. P & T will also examine her suggestions before the document goes to the full faculty. This item will appear on future agendas as a reminder for EC’s continued oversight until the completion of the project.

D. Mentoring Task Force: Cullars reported that Weller, Krystal Lewis, Ellen Schellhause, and he are recommending the establishment of a formal library mentoring program for untenured faculty, particularly for those newly hired, that would begin soon after joining the library faculty. Case asked the Task Force to also work on the framing of guidelines for the selection and training of mentors, which was an additional recommendation by the Task Force. Cullars will attach the draft of recommendations together with the addition of a brief bibliography and appropriate URLs to mentoring programs of other institutions provided by Lewis to the agenda of the faculty meeting of December 15. He thanked the members of the Task Force for their enthusiasm and Weller for facilitating the smooth operations of the group. Another issue for EC’s consideration is whether senior faculty can effectively serve on both the campus and library mentoring programs; some who are already involved in the former might wish to withdraw to concentrate more fully on mentoring library junior faculty. The distinctions between a coach, a P & T liaison, and a mentor should also be examined. At this point in its deliberations, the Task Force tends to view the liaison relationship as different from that of mentor and not appropriately combined in the same person.

III. New Business
A. Review Faculty Meeting agenda: The Committee examined the draft of the agenda for the faculty meeting of December 15 and reorganized the items considerably. The distinction between old and new business will be eliminated.

IV. Other: Case requested names of appropriate teaching faculty, particularly from the underrepresented east campus, to recommend for service on the Senate Library Committee since Chair Hannelore Loevy has indicated her willingness to make such appointments to obtain greater balance between the east and west sides of campus.

Respectfully submitted by

John M. Cullars
Faculty Secretary
December 17, 2004; approved January 12, 2005

CIRCWKS Minutes Dec. 14, 2004

Attendees: Ora Daniels, Bob Daugherty, Gail Davis, Sherry Gogo-Madsen (recorder), Emily Guss, Gladys Odegaard (convener), Lisa O’Leary, Tom Mantzakides, Barb Reding, Joel Sanders, and Russell Schneider

1. September Minutes approved.
2. Voyager calendars need to be extended through spring 2005 or later. Odegaard will resolve LHS calenders.

3. Recent Voyager problems at the LHS sites should be resolved when computers are replaced in the coming year.

4. New Circulation Services Web page is up. The Circwrks Web page directory is still be updated.

5. The patron load of faculty and staff contained 6,000 records with no barcodes and no patron group and as a result were pulled out and further testing for address expiration, phone number format and address fixes will continue. Email addresses are still absent and will be dealt with later. O’Leary reported that her access to has added more information such as the College,Curriculum and Department codes. If desired, we can run the patron load weekly, but decision for running the load will continue to be reviewed. O’Leary will consult with Daugherty on what information will go into statistical categories. O’Leary will also check whether some grads not registered but are working on thesis are in EDW.

6. Journal circulation move from Reserve Desk to Circulation Desk will be transitional and start date is Jan. 3, 2005. Gogo-Madsen will post announcement in ULIB. Signs and bookmarks have been ordered for Reserve and Circulation Desk. Policy move will be completed on Jan. 3, 2005.

7. UIC Library closing for holidays was announced except for the Library of the Health Sciences. Science Library is open with reduced hours. Odegaard will reset the call slip expiration before and after holiday. Concern was expressed about memory needed for printing notices and reports following holidays.

No Bursar Transfer will be run over the Christmas weekend.

8. Report on the new Dead Request report is on hold until the January Circwrk meeting. Kilian is reviewing this report.

9. PDQ report
Daugherty reported Library Systems programming priorities will be reviewed at the next PDQ meeting.

10. Unit reports/questions
-Daniels reported LHS-Rockford cannot modify due dates consistently. This might be attributed to insufficient PC memory. This will be fixed with new computers.

-Ask-a-Librarian representative is needed for Library of the Health Sciences.

-Mantzakides reported that patron group upgrades with patron loads inflates circulation statistics.

-Procedure is needed for Circulation or Catalog review status application.

It needs to include a note on the item record that includes reason, date, and staff initials. Discharging item will remove the status, however the note requires manual removal. Odegaard will move this to Techwrks taskforce.

-Odegaard will ask if the default on the request screen can be changed from recall to first available copy.

-Sanders reminded that damaged items should be notated in the item record at checkout.

-Mantzakides will be handling the Math billing while Bookstacks supervisor is out.Next meeting: Jan. 11, 2005 at Daley Library 1-360.