University Library Information Bulletin

LIB-March 09, 2005 - #E-10

NO CAMPUS NEWS

Register now! IOUG Workshop "Copyright in the Digital World"
The Illinois OCLC Users' Group will be sponsoring the OCLC workshop.

"Copyright in a Digital World"
April 19, 2005
9 a.m. - 5 p.m.
Chicago Public Library
Harold Washington Library Center Auditorium
400 S. State Street
Chicago, IL 60605

The workshop will address issues surrounding copyright, including institutional policy and intellectual property considerations.

Topics include:
• Copyright Basics in a Digital Age
• Get It Down in Writing: Institutional and Policy Issues
• Identifying Your Copyright Assets
• What Can I Do and How Safe Is It?
• The Permissions Process

Watch for the list of speakers coming soon!

Questions, contact Cherryl Walker (cwalker@ilsos.net), Illinois State Library, Gwendolyn Brooks Building, 217-782-0974.

Early Bird Announcement - June 2005 ALA Preconference
Writing for Publication: Demystifying the Process
June 23, 2005

The morning session will show attendees how to develop an idea, provide suggestions on finding time to write as part of a busy schedule, and help attendees identify a suitable medium. In the afternoon, attention will center on the details of constructing a publishable piece and on understanding one’s rights as an author. The workshop will conclude with an inspirational address.

Workshop faculty include experienced authors and a publisher: Janet Swan Hill, Kathryn Carpenter, Patrick Hogan, Peggy Johnson, Pamela Bluh and Sheila Intner.

Please join us as we reveal the secrets of successful writing and provide valuable and constructive suggestions for producing a publishable piece. Attendance is limited, so to avoid disappointment, reserve your place soon. Find additional details and/or register online.

Sponsored by the Editorial Board of Library Resources & Technical Services and the Association for Library Collections & Technical Services Publications Committee.

On the ARL Server (March 7, 2005)

NEW ITEMS ON THE ARL SERVER:

Federal Relations E-News, January/February 2005

Open Access Bibliography: Liberating Scholarly Literature with E-Prints and Open Access Journals

SPARC Open Access Newsletter, March 2, 2005

Webcast Questions Available: Audience questions from the March 1 Webcast on Teaching, Learning, & Research

View the full ARL/OLMS 2005 calendar online.

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CMLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

• Executive Committee Meeting Minutes, 02/02/05

Feb. 2, 2005
9 AM—10:30 AM

Daley Library 1-294Present: Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao.

I. Finalize agenda

Georgas requested on behalf of Krystal Lewis, chair of Nominations & Elections, that an agenda item be added to discuss questions relating to the upcoming senate and library faculty elections. This was added as C. under New Business. Fiscella also asked if there are faculty issues in the library’s budget planning process. Case said that she would address that matter under the UL’s Report.

II. Approval of Minutes of Jan. 12, 2005 Meeting

The Minutes were approved as amended.

III. Old Business

A. Update on Nakata Lecture: Case announced that Provost Michael Tanner has agreed to present the 2005 Nakata Lecture. There may be a couple of respondents as well. Lectures & Forums and the Senate Library Committee will be involved in the planning and publicity. There will be no separate seminar in conjunction with the Nakata Lecture this year. Case will invite the new U of I President, B. Joseph White.

B. Proposal for multi-year clinical appointments follow-up: Weller provided some background to this proposal, which was proposed a number of years ago. There did not appear to be strong concerns among the senators that this proposal would undermine tenure. There was some concern from faculty in the College of Medicine that the proposal might not address the needs of all of the many types of clinical appointments within the College. EC agreed to monitor the progress of this proposal but did not feel that any official library faculty response was appropriate at this point.

C: Mentoring follow-up: Cullars had previously circulated a draft document of guidelines that he had put together based on the discussions within the Task Force (TF). Since the TF has not yet met to discuss the draft, he was not ready to go forward with it. EC recommended that it be made explicit that clinical faculty is included and that the mentoring process will go through the entire review process. EC recommends that the TF make explicit the position of clinical faculty as mentors and mentees. The TF will design a website to be mounted on the restricted faculty pages. At some point, EC will sponsor an evaluation of the mentoring program but not necessarily by the TF.

D. Schedule spring faculty meeting: Case said that she would ask Canlas to schedule the faculty meeting for the last week of March and not during Spring Break. [It was subsequently set for March 30, 2005 from 11:30 AM—1 PM in 713 Student Union East.]

IV. New Business

A. Graduate College Interdisciplinary seminars: Wiberley discussed the memo from Clark Hulse, Dean of the Graduate College, about interdisciplinary graduate seminars. Hurd, Jones, Weller, and Wiberley are currently members of the Graduate College. The annual report of the graduate college dean suggests that faculty from other units join the graduate college faculty shortly after their initial appointments at UIC. This has not happened with library faculty. Weller suggested that a task force be set up to investigate both issues concerning librarian membership in the Graduate College and potential collaboration of library faculty in interdisciplinary seminars. Wiberley volunteered to forward relevant messages from the Graduate College to the library faculty.

B. Formation of Scholarly Communications Committee: EC discussed issues relating to the formation of such a body. Should it be an elected faculty committee, a faculty task force appointed by the EC, or an administratively appointed committee appointed by the UL? If it is a faculty committee, may Academic Professionals serve on it? Should it be a broader campus committee with campus representation from outside the library, such as the Archives Advisory Committee? Weller, the chair of the Institutional Repository Task Force, pointed out that IRTF will recommend the creation of a campus committee. If it is a campus committee, can the library “own” and direct it? EC is leaning toward a task force, and Case will propose a charge, including the creation of a website, and members at the March EC meeting.

C. Library Election Issues: Nominations & Elections Committee chair Krystal Lewis asked Georgas to bring some of the Committee’s concerns to EC’s attention since it is nearly time for mailings to the library faculty to begin. When Lewis met with EC, that committee recommended that she confer with Ellen Starkman on the feasibility of conducting elections electronically. We can do so, if no provisions in the Bylaws explicitly conflict with electronic voting. EC does not view the Bylaws wording “distribution of ballots” as prohibiting online distribution. Signed petitions to run for secretary or for a given committee would have to remain print documents, but that does not affect the voting process. The only issues that EC identified were the following: is it possible to maintain confidentiality and to ensure that each faculty member votes only once? Georgas will instruct Lewis to confer with Starkman on these concerns. If they can be successfully met, EC recommends online voting.

V. University Librarian’s Report

Addressing Fiscella’s question about the faculty implications of the budgeting process, Case reported that the library will be using $500, 000 of its $1.9 million reserves to get through the fiscal year to cover funds that had to be returned to the campus, salary increases and to fill vacant faculty and civil service positions. We are not expecting additional new funds for next fiscal year’s budget; if there is a flat budget, we will use another $500,000 from the Reserves plus an additional $500,000 over 18 months for computers and facilities, leaving $400,000 in the Reserves. The State of Illinois does not recommend having more than $600,000 in Reserves. The library may receive extra ICR money, but it might all be earmarked for collections. The library is dependent on State funding for 92% of its revenues.

Case adjourned the meeting at 11:15 AM.

Respectfully submitted by

John M. Cullars
Faculty Secretary
Feb. 23, 2005;
Approved March 7, 2005