UIC Home Page University Library Home Page University Library STAFF Pages

 

 

University Library Information Bulletin

LIB-April 06, 2005 - #E-14
Library News Campus News Outside News Web sites Calendar Minutes Attachments Archives

LIBRARY STAFF NEWS

Happy Anniversary to Staff Hired in The Month of April

Carol Frate - 30
Cathy Sauer - 26
Joyce Drzal - 25
Naomi Fatoke - 24
Sheryl White - 24
Teauria Brown - 16
Necita Dulce -15
Thomas Ward -13
Mary Berta - 11
Gail Davis - 9
Jill Evans - 8
Ling Wang - 7
Jacqueline Slaughter - 5
Alan Resendiz - 5
Sharon Silverman - 4
Erika Tenorio - 4
Henry Vo - 4
Mala Modi - 3
Marcia Dellenbach - 1

February Employee of the Month
The Employee of the Month, committee has selected Sherry Gogo-Madsen, Library Operations Assistant, as Employee of the Month. She has worked over 19 years at the Circulation Desk supervising many staff and units. She is always on the front line to assist with library policies and procedures and often deals with difficult billing matters and patron issues. Sherry has a hands-on practical approach to her work.

March Employee of the Month
Lynn McNish, Library Technical Assistant 1, has always assisted the Circulation Department. During heavy returns or being short staffed, Lynn has assisted with discharging ILCSO materials while still making sure patrons' call slip and warehouse requests are processed "daily". Lynn has also helped Interlibrary loan with daily processing when they were short staffed. She has created Blackboard training modules and flow charts for the DR Unit and was the chair for the taskforce charged to develop student expectations for Circulation.

Congratulations to both Sherry and Lynn for a job well done.

Research Brown Bag
A research Brown Bag has been scheduled for Room 303 at LHS on April 27, 2005, from noon - 1 p.m. Presenters at the upcoming MLA meeting will present their talks and poster sessions.

Seminar
On April 1, 2005, Carol Scherrer, Information Services Librarian, and Ann Weller, Curator, Special Collections, conducted a seminar, "Getting Published," for Library Residents and Professional Library Associates.

Presentation
William Jones, Assistant University Librarian, read a paper on May 28, 2005, before the Chicago Literary Club titled, "Some Fields Are in the City."

 

LIBRARY ANNOUNCEMENT


 
What's
Happening?



LHS Construction Update
The construction project to renovate the Lower Level of LHS-Chicago is well underway.  The goal of the project is to install high density mobile shelving and to move most of the bound journal collection to this area.  This will free up space to create more reading areas and group study rooms on the second and third floors of the library. 

Before construction began, the Media Center collection was disbanded.  Most items were withdrawn, but some were transferred to the Archives, and some to the stacks.  The construction crew then moved in, to tear down shelving, discard or move furniture, and remove carpeting.  They are now in the process of installing a sprinkler system, building a reinforced floor in what was formerly the Media Center, and laying the tracks for the compact shelving.  Construction is expected to run through June 30, 2005.

Signs have been posted throughout the library to alert users to the renovation project. A wall has been built to separate the construction area from the elevator lobby, so that library users can still access the vending area on the lower level during this time.

25th Annual Nakata Lecture
"Universities and the Ecology of Scholarly Publication," featuring R. Michael Tanner, Provost, University of Illinois at Chicago

Tuesday, April 26, 2005
Program 3-5 p.m.; Reception to follow
Cardinal Room, Student Center East (formerly Chicago Circle Center)

Provost Tanner will address the distribution, pricing and control of information in scholarly publishing. Publishers' costs have been reduced by new technologies (such as Web publishing), while journal prices have continued to climb. Faculty supply the services of research, editing and peer review for publishers; then Universities are forced to buy back the information with restrictive licenses and limited periods of access, forfeiting fair use and author's rights. However, faculty are in a position to change this by exerting control over the process of scholarly communication in regards to conducting research, editing results, and peer review while creating new distribution models and retaining their intellectual property rights.

Provost Tanner's talk will be followed by a panel which will feature:
    •     Daniel Bernstein, Associate Professor of Math, Statistics and Computer Science
    •     Mark Mattaini, Associate Professor of Social Work
    •     Bradford Schwartz, Professor of Biochemistry and Medicine; Regional Dean, College of Medicine, Urbana

The Nakata Lecture is given annually in honor of Yuri Nakata. Mrs. Nakata completed a distinguished career as documents librarian at UIC in 1979.

This event is co-sponsored by the University Library Lectures and Forums Committee and the UIC Faculty Senate Library Sub-Committee. For further details, call 312-996-2716 or e-mail jessicac@uic.edu.


Personnel Corner

Professional Position Available
The University of Illinois at Chicago Library seeks candidates for the professional position of Electronic Resources Librarian & Clinical Assistant Professor in our Collections Department.

See attachment for job description and application instructions.

Supervisory Training Session
Delegation
Friday, April 15, 2005
9:30 a.m. -12:30 p.m.
Conference Room B-466 (Daley Library)

Employees wishing to attend should request approval from their supervisors and their department heads. Priority will be given to support staff supervisors required to attend in the probationary period.

Employee of the Month Award
We encourage you to submit nominations of exemplary support staff employees for the Employee of the Month Award.  All library staff (support and academic) is eligible to nominate outstanding support staff.  You may collaborate with others on preparing the nominations for submission.

Carefully read the guidelines for nominations before submitting. You can request the guidelines by sending an e-mail to Library Personnel.

Make sure you include statements that highlight "at least one specific and detailed example" possibly with a "date or time period in which the action occurred."  The committee cannot consider nominations that omit essential requirements.

Generalizations are not acceptable.  Nominees must demonstrate that they are performing above and beyond their "assigned and/or expected" duties.

Finally, those that have already submitted forms that have not been selected, continue to be eligible for future consideration.  However, the committee is willing to accept re-submissions/re-nominations.
   
In order for an application to be considered for the current month, it must be submitted by NOON ON THE 15th OF THAT MONTH. If that date falls on a weekend, nominations are due by noon the following Monday. Applications received past the deadline date will be considered for the following month's award. E-mail nomination forms to Library Personnel.

Vacancies

LTA II One full-time Circ/Desk


 

CAMPUS NEWS

NO CAMPUS NEWS

OUTSIDE ORGANIZATION NEWS

ALCTS Upcoming Education Events
ALCTS is offering an outstanding line up of continuing education events in May with two of its most desired workshops:

Rules and Tools for Cataloging Internet Resources and Basic Subject Cataloging Using LCSH.

Join your colleagues by attending one or both of these workshops. Registration information is available on the ALCTS Web site.

Rules and Tools for Cataloging Internet Resources: an ALCTS Workshop
May 5 - 6, 2005
May 19 - 20, 2005
San Jose, CA Buffalo, NY

Description
This two-day workshop provides instruction and exercises in various aspects of MARC/AACR2 cataloging of electronic resources. It's designed for practicing catalogers from all types of libraries who have a working knowledge of MARC and AACR2.

At the end of the workshop, you will be able to

• Catalog electronic monographs
• Catalog electronic serials
• Catalog multiple versions and aggregators
• Catalog electronic integrating resources (Web sites & databases)
• Update integrating resource bibliographic records for changes
• Understand machine-assisted generation of cataloging

Basic Subject Cataloging Using LCSH: an ALCTS/PCC Workshop
May 19 - 20, 2005
Buffalo, NY

Description
This two-day workshop will present the full subject analysis training program developed by subcommittees of the ALCTS Subject Analysis Committee and the PCC Standing Committee on Training. It is designed to benefit catalogers at all levels and individuals involved in the education and training of catalogers.

Sessions include:
• Basic subject analysis principles and tools and provide training in the application of Library of Congress subject headings and
   subdivisions
• MARC coding and subject authorities
• SACO
• Overview analyzing select specialized subject areas and formats

More information is available on the ALCTS Web site.

WEB SITES

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 200 photographers spending 365 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

ACCC Servers
This page lists the availability of ACCC run servers like tigger, mailserv, icarus, calendar, etc.

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CMLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System)

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

DATES FOR YOUR CALENDAR

2005

April 10-16
 National Student Appreciation Week
April 11 Library All-Staff Meeting, 2 - 3:30 p.m., Lecture Center C-6
April 15 Supervisory Training Sessions, Delegation, 9:30 a.m. - 12:30 p.m., Conf.  Room B-466 (Daley Library)
April 20 Library Steering Committee Meeting, 9 - 10:45 a.m., 603 CCC
April 26 Nakata Lecture, 3 - 6 p.m., Cardinal Room, Student Center East
April 27 Research Brown Bag, noon - 1 p.m. Room 303 at LHS
April 28-30
MAC Midwest Archives Conference, Chicago, Wyndam Chicago
May 4 Executive Committee Meeting, 9 - 10:30 a.m., 1-280 LIB
May 11 Library Steering Committee Meeting, 9 -10:45 a.m., 603 CCC
May 14 MLA Annual Meeting, San Antonio, Texas
June 01 Library Steering Committee Meeting, 9 - 10:45 a.m., 603 CCC
June 08 Executive Committee Meeting, 9 - 10:30 a.m., 1-280 LIB
June 23-29 2005 ALA Annual Conference, Chicago, McCormick Place Convention Center
Sept. 17-20 MCMLA Annual Meeting, Fargo, N.D.
Nov. 2-4 Health Science Librarians of Illinois Annual Meeting, Bloomington, Ill.

 

MINUTES

• Steering Minutes 03/09/05
• Executive Committee Minutes 03/07/05


Minutes of Steering: Wednesday, March 9, 2005

Present: Mary Case, Mary Berta, Doug Bicknese, Jessica Canlas, Bob Daugherty, Jo Dorsch (phone) Annie Marie Ford, Emily Guss, Julie Hurd, Susan Jacobson, Bill Jones, Jay Lambrecht, Fifi Logan, H. Bob Malinowsky, Linda Naru, Victoria Pifalo (phone), Ellen Schellhause, Carol Scherrer (recorder), John Shuler, Ellen Starkman, Ann Weller

Minutes were approved with minor corrections.

  1. National Student Employment Week (April 10-16) will be celebrated at Daley and LHS on April 13 with pizza served for lunch. Certificates of appreciation will be given to students who are in their senior year. Departments are encouraged to participate in campus-wide activates also, such as nominating students for all star awards.
Science and sites: please let administration know your plans.

2. Inventory of Great Cities and International activities is being assembled.
Please forward any projects that fit under the Great Cities umbrella to Jessica Canlas by March 2, 2005.

3. Accreditation of the university and library is set for April of 2007. Bill Jones will begin collecting data for self-study.
Please forward ideas and data to Bill Jones showing the impact the library has on the educational experience of the UIC student.

4. ALA will be held this June in Chicago and decisions need to be made regarding release time for staff who are interested in attending.
Please contact Mary Case with the names of staff members who you would expect to attend and how you wish to proceed.

5. Jay Lambrecht presented a proposal for a new organization structure that included three coordinating councils: Access Services, Collections & Technical Services, and Public Services. This new organizational structure would become effective in April 2005. After the strategic thinking report of TV2010 and the strategic planning process are completed, adjustments would be made by the end of 2006. The Steering Committee would remain in place, with the chair of each committee reporting to the larger group. Broad issues would be addressed by Steering and more subject specific issues would go to the councils. Announcements will be made in regard to this general direction at upcoming meetings of both the faculty and all staff meetings.

Jay Lambrecht will contact all department heads to determine each person’s preferred council. He will also draft charges for each council.
Please get all your suggestions for drafting the charges to Jay Lambrecht using the steering listserv as soon as possible.

There was some discussion about the Voyager Security Council. Authorizations for Voyager and Banner need to be examined. A security audit will be done to be sure that access rights have been appropriately assigned to both systems.

Meeting adjourned at 10:50 a.m. Next meeting will begin at 8:30 a.m. on March 30, 2005,  and may be extended to 11 a.m.

************************************************************



Executive Committee Meeting Minutes
March 7, 2005
9 a.m. —10:30 a.m.

Daley Library 1-294 Present: Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao. Guest: Victoria Pifalo (by phone)

I. Finalize agenda

Item III.F, Provost’s 2010 campus planning, will be discussed at the March 30, 2005, faculty meeting.

II. Approval of Minutes of February 2, 2005 Meeting

The Minutes were approved as amended.

III. Old Business

A. P & T Committee discussion: P & T chair Victoria Pifalo participated by telephone and raised a number of issues. (1) She and Jill Evans have completed the document on the transfer of certain documents from the P &T website to EC’s, and she will send the file to Cullars for implementation. A subcommittee of P & T is exploring norms for clinical faculty promotion; the norms for clinical faculty are silent on criteria for promotion, though procedures are in place. Case is interested in revisiting the norms for clinical faculty, which appear stringent in terms of publication. Cullars said that clinical norms for publication were less demanding when initially set up; Wiberley reported that the vote to raise requirements in this area had passed with a mixed vote in P & T. (2) Pifalo mentioned the heavy caseload of P & T reviews next year and suggested that EC consider setting up librarianship review committees earlier than usual; many candidates with teaching as a major part of their librarianship do most of their teaching in late August and early September. Pifalo said that there appeared to be some confusion concerning the documents on librarianship review committees this year, and that those procedures should be reviewed. Most specifically, review committees should be aware that they are to discuss their findings and recommendations with the candidates prior to submitting the librarianship reviews to the P & T committee. The candidate has the right to submit a written rebuttal. EC will review the procedures for librarianship review committees at its April meeting. (3) Pifalo reported that the P & T workshop structure has been changed: now the 1Y workshop will be a real workshop rather than a more general conversation and there will be a more informal discussion at 2Y with formal workshops at 3Y and 5Y, as is currently the case. EC recommends that a P & T committee orientation be offered to new members of that committee. Pifalo will bring that recommendation to P & T. The faculty will be asked to vote on the following revisions of existing P & T documents: (1) the P & T committee will review all appointments to the faculty, both tenure track and clinical, at the rank of associate or full professor, and (2) all newly appointed clinical faculty will have an initial review after three years, regardless of the rank at which they are appointed.

B. Criteria for clinical vs. tenure-track appointments: Case is interested in establishing criteria to differentiate between clinical and tenure-track appointments. Weller pointed out that other units on campus are also grappling with this problem. Cullars reported that at least three library task forces had sought to find such criteria with little success. Exceptions could be found to virtually all proposed distinctions, including the criterion that librarians working with the degree-granting faculty have tenure-track appointments. Case is seeking to rationalize criteria for future appointments to the faculty. Weller and Wiberley agreed to prepare a draft, which they will share with Georgas and Zhao for comment before passing it on to the committee. They will also check with the Provost’s Office to see if relevant documents are on file from other units on campus with clinical faculty. Case discussed the possibility of her meeting with just the clinical faculty to discuss issues and concerns.

C: Mentoring follow-up: Cullars circulated the draft guidelines as revised by the TF following the EC discussion of February 2. It was further suggested that a list of the following objectives be inserted at the beginning of the document: to assist new faculty in successfully going through the review process; to learn the research process; and professional development. Clinical faculty who have been through the first two periodic reviews may serve as mentors for other clinical faculty. As with P & T liaisons, mentors may be interviewed by the librarianship committees reviewing their mentees but may not serve on them. Zhao volunteered to setup the Mentoring Program website.

D. Scholarly Communications Committee follow up: Case circulated a document listing the following goals for such a committee: to develop a strategy to engage campus faculty in a sustained discussion of scholarly communication issues; to create and maintain a website of scholarly communication resources for use by faculty; to monitor/participate in national conversations on scholarly communication issues; to educate/update Library faculty on issues; to create materials for use by Library faculty in discussions with other campus faculty; and to coordinate with the Institutional Repository Task Force on issues of education. One specific activity could be planning for librarians to aid degree-granting faculty in submitting their manuscripts to PubMed Central in fulfillment of NIH’s recommendation that scholars whom it funds deposit their work in publicly accessible sources. Another possible activity for the new committee could be the investigation of whether open access publications are more highly cited than conventionally restricted access publications.

E. Update on Nakata Lecture: The announcement that Provost Tanner will deliver the Nakata Lecture has been sent out. Three or four faculty will be approached to serve as respondents. The Senate Library Committee will co-sponsor the April event.

IV. New Business

A. Library role in Daley Symposium and Gala: Case said that no formal library role is planned for these events, but that library faculty may register to participate. The campus administration has indicated that funds raised will go to the library. [Chancellor Manning publicly affirmed this at the Senate meeting of March 17, 2005.]

B. Plan for March 30 faculty meeting: Topics to be included on the agenda for the next faculty meeting include: votes on two P & T revised documents; a vote on the Mentoring Guidelines; and discussions of NIH Open Access policies, the Nakata Lecture, the new Residency Program Task Force, the proposed UIC Institutional Repository, and the 2010 Planning Task Force’s activities.

C. Appoint senator to oversee senate election: EC will appoint another current library senator to oversee the senate election ballots on March 14 to replace the originally appointed Cullars, who is running for reelection. [Susan Jacobson agreed to perform this function.]

Case adjourned the meeting at 11:03 a.m.

Respectfully submitted by

John M. Cullars

Faculty Secretary
March 21, 2005
Approved April 4, 2005
ATTACHMENTS

• Position Electronic Resources Librarian &  Clinical Assistant Professor


Electronic Resources Librarian & Clinical Assistant Professor

(Internal Search)

The University of Illinois at Chicago seeks an Electronic Resources Coordinator & Clinical Assistant Professor. Under the direction of the Principal Bibliographer, the Electronic Resources Coordinator coordinates the Library’s activities related to the acquisition, licensing, and maintenance of electronic products and services.

Specific duties and responsibilities include:

  • Receiving order recommendations and copies of licenses for electronic products from bibliographers;
• Referring information on new electronic products and services to bibliographers;
• Coordinating trials of products of interest;
• For products up to $5,000, reviewing license agreements, undertaking any necessary negotiations with the vendor, and signing the license;
• For products over $5,000, reviewing license agreements and flagging issues of concern to the Library before sending on to University Purchasing;
• Following up on the status of agreements that are in Purchasing or with the vendor;
• Ensuring that orders are placed at the appropriate point in the process;
• Reviewing invoices for accuracy;
• Working with staff in information services and systems to ensure that information about new products are integrated into the appropriate user interfaces;
• Maintaining tracking information about the various electronic products in process and their status;
• Serving as the contact for reports of problems with electronic resources from users and staff;
• Serving as a contact between the Library and the vendor to resolve problems or questions;
• In consultation with the bibliographers, collecting and reporting statistics on use and costs of resources;
• Managing the Serials Solutions e-journals list;
• Promoting electronic resources at UIC;
• Managing the electronic resources management system (currently DOLLeR);
• Training or arranging training for staff in the use of the electronic resources management system or new electronic resources;
• Working with counterparts within the University of Illinois, CIC, and other consortia to minimize duplication of effort and maximize discounts; and
• Maintaining lists of titles and prices for resources requested by faculty or bibliographers that the Library has not yet been able to purchase.

Minimum Qualifications: Master’s degree in Library Science from an ALA accredited library school program; two years experience of professional library experience and work with electronic resources is required; demonstrated ability to meet University standards in research, publication, and service commensurate with a clinical faculty appointment.

Additional Desirable Qualifications:
Legal training or business experience is desirable.

SALARY/RANK/CONTRACT: Salaries are competitive and based on education and experience; faculty appointments in the UIC Library begin at $40,000; faculty status; twelve month appointment; 24 days vacation; two weeks annual sick leave with additional disability benefits; 11 paid holidays; medical insurance (contribution based on annual salary; coverage for dependents may be purchased); a dental plan is available; life insurance paid for by the State; participation in one of the retirement options of the Illinois State Universities Retirement System compulsory (8% of salary is withheld and is tax exempt until withdrawal); no Social Security coverage but Medicare payment required; physical examination at University Health Service is required upon appointment.

For fullest consideration apply by Apr. 25, 2005 with cover letter, supporting resume and the name and address of at least three references to:

Annie Marie Ford
Director of Library Human Resources
University of Illinois at Chicago
Box 8198
Chicago, Ill 60680
Fax: (312) 413-0424

THE UNIVERSITY OF ILLINOIS AT CHICAGO IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The deadline for LIB next issue is Tuesday afternoon at 3 p.m.
Send LIB information to ULIB@uic.edu



 

Last updated:Friday, 04-Aug-2006 08:48:07 CDT
http://www.uic.edu/depts/lib/staff/ulib

STAFF PAGES HOME

University Library
University of Illinois at Chicago
801 S. Morgan, M/C 234
Chicago, Illinois 60607 USA
Administration: 312-996-2716