University Library Information Bulletin

LIB-May 11, 2005 - #E-19

Each year, a maximum of four academic professionals may receive the CAPE Award. The award provides a $1,000 permanent increase to the individual's salary, along with a $2,000 one-time cash award.

UIC faculty, academic professionals, support staff, or students can make CAPE nominations. Resubmission of past nominees is encouraged. The nominating form, application procedures, and eligibility criteria are available on the APAC homepage

The deadline for receipt of nominations and all supporting credentials is noon on Friday, Aug. 26, 2005. CAPE Awards will be presented in Nov. at a special reception as part of UIC Employee Recognition Week.

If you have any questions, please contact Karen Ein, Chair, (6-7790), 2005 CAPE Selection Committee. More information is posted on the APAC website.

Nominations being accepted for UIC Award of Merit
The UIC Award of Merit, a university-wide honor, is available to all UIC campus staff members who exhibit service commitment and dedication. Award recipients will receive $2,500 and a gift.

The UIC Award of Merit will be awarded to a maximum of 28 recipients in 2005 at an award ceremony to be held Nov. 2, 2005, during Employee Recognition Week. A calendar of the activities planned for that week is included in the mailing.

All UIC support and academic professional staff who work at least 50% time, and who have worked at UIC for at least three years are eligible to participate in this campus award program.

Anyone can nominate eligible employees. Nomination forms must be submitted to the dean or director of the unit, then to the unit's Vice Chancellor or the Chancellor, University Administration staff nominations should be sent to Patricia Gill, Interim Assistant Vice President for Human Resources. Forms may be obtained by contacting Jacqueline Berger, 3-0075 or jacquieb@uic.edu, or online.

Award criteria include:

1. Overall excellence in all aspects of work performance
2. Consistent delivery of user-responsive service
3. Creativity in problem-solving and initiative
4. Commitment to individual development and fostering growth
5. Promotion of morale by leadership, teamwork, and enhancing work environment;
6. Sensitivity to diversity and affirmative action accomplishments

Civil Service Employees Banquet
Debra Bigger, UIC Human Resources Director, extends a special invitation to library employees receiving or nominated for an award to attend the Civil Service Employees Banquet on May10, 2005, at the Gateway Building.

Distinguished Staff Nominee is:
Peg Burnette, Library Operations Assistant

Staff Service Award recipients are:

3 Years
Karen Luna, Secretary III

5 Years
Sandy Dunbar, Library Technical Assistant I

9 Years
Gail Davis, Library Technical Assistant II

No Ouside Orgainization News

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 200 photographers spending 365 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC LibraryLibrary All-Staff Meetings

Library Faculty CommitteesLibrary Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

ACCC Servers
This page lists the availability of ACCC run servers like tigger, mailserv, icarus, calendar, etc.

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CMLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar
(published by the Chicago Library System)

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

• Executive Committee Meeting Minutes, 04/04/05

Executive Committee Meeting Minutes
April 4, 2005
9 a.m. -- 11 a.m.
Daley Library 1-294

Present: Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao.

I.   Finalize agenda
Fiscella had a revision of language for a P & T document to report under IV.B. EC Issues from the March 30, 2005 faculty meeting.

II. Approval of Minutes of March 7, 2005 Meeting

The Minutes were approved as submitted.

III. Old Business
A. Annual Review of the University Librarian: Cullars summarized the process for the annual review of the UL, which the EC conducts for the Provost. Five-year reviews of deans have a broader scope with the EC working with the Senate Library Subcommittee to solicit input from library faculty and staff as well as selected campus groups.   For the annual reviews, EC generally seeks input from faculty and academic professionals, from which it prepares a written report for the Provost. The Provost then meets with EC and then discusses the report with the UL. Cullars circulated a questionnaire to faculty and academic professionals on March 31 with responses due by Thursday, April 21. He will send out a reminder a week prior to that date. The Provost will meet with EC in Case's absence for the first hour of the June 8 EC meeting to discuss the review.  

B. Criteria for clinical vs. tenure-track appointments: The working group of Georgas, Weller, Wiberley, and Zhao had circulated a draft of track guidelines for the committee's consideration. He and his colleagues looked at documents from UIC and other institutions as a background to their deliberations. He pointed out that teaching is typically identified as what faculty members do. The Library, however, states that librarianship replaces the teaching criterion in our norms for faculty. On the one hand, some Library units, such as Reference and Information Services, do a great deal of teaching; on the other, some non-library faculty, particularly some of those on the West campus, do very little teaching. Cullars pointed out that the difficulty in differentiating criteria for tenure-track and clinical positions is in identifying activities or characteristics that are unique to one or the other group. Case suggested that, rather than exclusivity, having the major portion of given types of work being done by one group or the other could be the criterion. The working group will present a revised statement at the May EC meeting.   

C: Scholarly Communications: Case reported that she has appointed a nine-member Scholarly Communications Task Force, chaired by Deb Blecic, whose goals, among others, include the following:   to develop a strategy to engage campus faculty in a sustained discussion of scholarly communications issues; to monitor developments in the implementation of NIH's policy of recommending that its grantees deposit their work in PubMed Central within a year; to create and maintain a website of scholarly communication resources for faculty use; to educate/update Library faculty on issues in scholarly communication; and to create materials for use by Library faculty in discussions with other campus faculty. The Task Force will report to the EC, and its effectiveness will be evaluated after a two-year period.

D. Mentoring follow-up: A number of issues concerning the draft guidelines circulated to the Library faculty were raised at the March 30 faculty meeting. It was felt that as presented the responsibilities were too heavily weighted toward the mentors with too little explicit mentee responsibilities stated. Dorsch suggested that this problem might be alleviated by dealing with the responsibilities of both mentors and mentees in the same rather than separate sections, showing the reciprocal expectations. Logan requested that such activities as serving on the UIC Faculty Senate or Senate Committees be addressed. Another neglected topic was confidentiality. Since there was some uncertainty in EC as to the appropriate kind and degree of confidentiality applying to mentor-mentee interactions, Wiberley suggested the language that "mentoring relationships can lead to one party raising issues whose confidentiality should be honored." The library faculty voted to accept the guidelines in principle; EC recommended that Cullars and the Mentoring Task Force make the suggested revisions and bring the document back for EC's review at the May 4 EC meeting. It will not be necessary to take the draft back to the full faculty for approval. Case reported that she plans to have Kathryn Deiss of the Metropolitan Library System offer two mentoring workshops in the near future.

IV. New Business
A. Faculty research leave consistency across departments; Case is concerned with the   lack of systematic guidelines and practice concerning the granting of research leave to library faculty from department to department. There appear to be no guidelines in the Daley Library, though Weller pointed out that the document, "Creating a Climate for Achievement" (December 1992) at LHS addresses the use of research leave, among other things. Copies of this were made and distributed to EC. While EC recognizes and affirms that library faculty will need to devote a considerable portion of their own times to research and publication, it also affirms that it is only right and proper that some research time either on the job or research leave during normal work hours be given. Case suggested that a set number of hours or days per month be set aside, in consultation with department heads for research needs. Longer periods to finish a project or paper will be negotiated with the department head and University Librarian. Tenure roll backs may be negotiated and sabbatical leaves may be endorsed under the appropriate circumstances.

B. EC issues from the March 30, 2005 faculty meeting: Cullars examined his notes and brought the following issues for EC action to the Committee's attention: Fiscella and P & T chair Pifalo will bring revised language of a section of the P & T draft on periodic reviews of clinical faculty to EC, and Cullars and the Mentoring Task Force will bring a revision of the mentoring guidelines to EC at the May 4, 2005, meeting. Since both documents were passed in principle, it will not be necessary to take them to the full faculty for further approval after EC approves them.

C. New Task Forces: in addition to the newly appointed Scholarly Communications and Residency Task Forces, Case will appoint an Exhibits Task Force to look mainly at exhibits curated within library space, not necessarily in Special Collections, by non-library personnel. As well as practical matters of mounting such exhibits, issues of academic or intellectual freedom will be considered. How should the Library respond to requests to host displays from outsiders? How should we deal with controversial subject matter?

V. University Librarian's Report: Case circulated copies of the draft UIC Library Organizational Chart, which will be further discussed at the All Staff Meeting of April 1, 2005. It showed a return to the role of assistant university librarians, to whom various units report, and the formation of three administrative councils on access, collections and technical services, and public services, reporting to the Steering Committee, chaired by Lambrecht and Jacobson.

Case adjourned the meeting at 11:03 a.m.

Respectfully submitted by

John M. Cullars

Faculty Secretary

April 20, 2005;

Approved May 4, 2005