University Library Information Bulletin

LIB-May 25, 2005 - #E-21

UIC Women Leading Through Change
Thursday, June 9, 2005
8 a.m. - 4:15 p.m.
Illlinois Room, Student Center East (formerly CCC)
Keynote Speaker: Chancellor Sylvia Manning

The Office of Women's Affairs is proud to present the eleventh annual UIC Women's Leadership Symposium 2005. The symposium was originated at UIC as an effort to make leadership development more accessible to all women on campus and to address the unique issues faced by minority women.  Academic professionals and support staff alike benefit from the practical information provided at the workshops.

The Library will fund registration for Library Support Staff who would like to attend this workshop and have the permission of their supervisor and department head.  Department Heads should send approved requests to Mary Berta by Friday, June 3, 2005.  Academic staff may use their FDAC funds to attend.

For further details, visit the Office of Women's Affairs.

SPARC And U. Michigan Scholarly Publishing Office Launch Publisher Assistance Program
Partnership Provides Business Planning and Digital Publishing Services for Open-Access Journals

Washington, D.C.–The Scholarly Publishing and Academic Resources Coalition (SPARC) and the University of Michigan Library’s Scholarly Publishing Office (SPO) have teamed up to launch the Publisher Assistance Program, which provides business planning and digital publishing services to facilitate open-access publishing in the social sciences and humanities. The Publisher Assistance Program, which integrates the complementary expertise of SPARC and SPO, provides a comprehensive solution for scholarly communities in search of a cost-effective way to reach potential readers.

The Publisher Assistance Program offers existing and prospective publishers a variety of benefits based on SPARC’s and SPO’s in-depth experience in the field. Integrating this experience into the Publisher Assistance Program, SPARC and SPO together provide a business planning process to ensure the sustainability of the journal under an open-access or cost-recovery model, including the transition from a print, subscription-based model to an online open-access model. The Publisher Assistance Program will also offer a package of options for journal development, production, hosting, and maintenance. These packages will include free online hosting for open-access journals and a variety of digital publishing options that SPO will offer on a cost-recovery basis.

“Many editors and publishers of journals in the social sciences and humanities are looking for a way to do well while doing good,” said SPARC Executive Director Rick Johnson. “They frequently approach both SPO and SPARC seeking guidance on how to move their publications to an online environment, and they require both business planning advice and digital publishing technical expertise in order to achieve their goals. The Publisher Assistance Program can serve these needs and send them into the marketplace with sound business options and a superior open-access journal offering.”

"Michigan believes that the synergy between SPARC's strong advocacy role and SPO's hands-on experience in open access publishing is extraordinarily powerful," added James Hilton, Interim University Librarian at the University of Michigan.

The new Publisher Assistance Program will serve nonprofit publishers of either new or existing peer-reviewed journals that wish to operate under an open-access model. SPARC and SPO have separately provided business planning services or technical assistance to dozens of print, online, and open-access journals.

For information on how to participate in the Publisher Assistance Program, please contact Raym Crow, SPARC Business Development Consultant.

About the University of Michigan Scholarly Publishing Office
The University of Michigan University Library through its Scholarly Publishing Office is committed to providing academic publishing services that are responsive to the needs of both producers and users, that foster a sustainable economic model for academic publishing, and that support institutional control of intellectual assets. The Scholarly Publishing Office seeks to disseminate high-quality, cost-effective scholarly content through both print and electronic publishing.

About SPARC
SPARC and SPARC Europe are alliances of academic and research libraries working to unleash the potential of the Internet to enhance scholarly communication. SPARC partnerships, advocacy, and educational activities encourage expanded dissemination of research and reduced financial pressure on libraries. Worldwide membership currently includes over 300 institutions and organizations.

On the ARL Server (May 23, 2005)

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:
•Online Lyceum Course: Accessible Web Design, May 31 - June 17, 2005
•Webmetrics Workshop at ALA Conference, June 24, 2005, Chicago
•Reading and Mapping License Language for Electronic Resource Management: A Pilot ARL/DLF Workshop, June 24, 2005, ALA Annual Preconference
•LibQUAL+(TM) Workshops at ALA in June, Chicago
•Library Management Skills Institute II, Aug. 8 -11, 2005, hosted by UCLA
•Library Management Skills Institute I, Nov. 8 -10, 2005, hosted by UCLA

View the full ARL/OLMS 0025 calendar online

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 200 photographers spending 365 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC LibraryLibrary All-Staff Meetings

Library Faculty CommitteesLibrary Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

ACCC Servers
This page lists the availability of ACCC run servers like tigger, mailserv, icarus, calendar, etc.

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CMLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar
(published by the Chicago Library System)

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

• Steering Committee, Minutes, 04/20/05
• CIRCWRKS Meeting, 04/12/05

Steering Committee

Minutes of the meeting: April 20, 2005

Present: M. Berta, A. Bloss, J. Canlas (recorder), R. Daugherty, J. Dorsch (via teleconference), A. Ford, E. Guss, J. Hurd, W. Jones, J. Lambrecht (convener), F. Logan, R. Malinowsky,V. Pifalo (via teleconference), E. Schellhause (via teleconference), C. Scherrer J. Shuler (timekeeper), E. Starkman, A. Weller.

Meeting called to order at 9 a.m. by Lambrecht.

1) Minutes for the March 30, 2005 meeting approved with minor correction by Case. Canlas to send approved minutes to ULIB for posting.

2) Policy regarding ALA attendance for support staff: Lambrecht presented a draft of a document detailing a proposal for Library policy regarding support staff attendance at ALA, developed as the result of discussion at the May 30, 2005 Committee meeting. The document was approved with the addition of specifying the policy’s reference to conference attendance when it is hosted in Chicago. Lambrecht will amend and re-distribute to Committee.

3) Support Staff Task Force membership: Lambrecht announced Case’s intention to establish a Support Staff Task Force and her request for Committee members to nominate potential membership. After a brief discussion contemplating particulars of group’s role, Lambrecht concluded by instructing department heads to distribute messages to their staff soliciting participation, without defining specifics of task force, and forward nominees to Case.

4) Update on ILCSO/CARLI Digital Library Products

• Introduction: Starkman presented ILCSO surveys regarding two new products the organization plans to provide for member libraries: SFX Link Resolver and WebFeat. Survey regarding CONTENTdm to follow.
• Details: Starkman briefly discussed product packages, provided a document listing current contracts with providers offering comparable services. Opting for any or all would be transparent to users, but may propose staffing considerations and, possibly, incur additional costs. Lambrecht added that a changeover would diminish local control over services and proposed that a council might examine long-term value of switching to SFX.
• Conclusion: Starkman to complete survey with some consultation from Committee. Lambrecht noted that policy issues guiding future decisions to employ new services must first be made by Councils.

5) New charges for Councils and Steering

• Summary: Lambrecht presented documents detailing new charges and encouraged a discussion on practical function assignments for each Council with a list of items to be claimed.
• Assignments: Committee assigned functions to Councils as follows:
• Access Services Council
• Circulation Policies and Procedures
• Electronic Reserves
• Interlibrary Loan Policies and Procedures
• Online Catalog Design and Function
• Web-based Information and Requests
• Collections & Technical Services Council
• Binding Policies and Procedures
• Electronic Collections
• Metadata Standards
• Preservation
• Technical Services Policies and Procedures
• Use Statistics
• Public Services Council
• Ask-A-Librarian
• Electronic Reference
• Information Commons
• Library Portal
• Steering: Strategic Planning
• Discussion: Committee decided to set aside several items for further exploration: City2000 (inappropriate as Council-assigned function), Digital Content Management, Institutional Repository (under purview of Steering Committee as a whole), Scanning Standards (part of a larger “Digitization” function) and Voyager Security (possibly an internal Systems department council or administrative function). Committee also added three items to the list for future consideration: Development, Digitization and Banner Security.

6) Other items

• Performance evaluations: Lambrecht reminded Committee of due date for annual evaluation of University Librarian (4/21/05) and that annual faculty/academic professional review forms have been distributed.
• Items for possible future discussion: Campus strategic plan, support of library school attendance, budget update, Employee of the Month program and digitization.
• Meetings: Lambrecht added that he would be scheduling once-monthly meetings with department heads.
• ¨PromptCat Implementation: Bloss reported that test site would be loaded within next day or two

CIRCWRKS meeting: April 12, 2005

Present: Daniels, Daugherty, Davis, Gogo-Madsen, Kilian, Loftiss, Mantzakides (minutes), Odegaard (chair), Sanders

1). All staff meeting on April 11, 2005 covered library re-organization. CIRCWRKS reports to Access Services Council. Regarding CIC patron group, Gogo-Madsen has asked for a Graduate patron group in Voyager.
ILCSO membership list: how to resolve multiple school names (name changes for schools e.g. Dominican changing from Rosary).

2). Missing in Transit. The odd reports we were seeing should be over with. Peoria/Rockford were primarily affected. One problem involves the Catalog Dept. placing "in transit" on item records, while not being a recognized source location.

3). Due date on Fines/Fees notice: O'Leary reports that it is possible. Anne Hudson from ILCSO is trying to determine how to tell reporter to look for this field. The problem involves being asked for O.D.B.C. (Open database connectivity) login and password. One would beneeded for the staff member and his/her back-up who are responsible for running Reporter in every unit. This will run on individual machines running the Reporter client. Data should come along in future editions. In the meantime, Daley Circulation will be the test location.

4). Duplicate Barcodes: O'Leary created report listing items with duplicate barcodes. 24 of 88 pages are for Reserve items, although Science and Daley monographs are also affected. Kilian reports it affects ability to process call-slips properly. Some of these items will have to go to the Catalog dept. for resolution. Kilian reports that we may have to delete item records on a case by case basis. Daugherty recommended to Kilian that she draft guidelines which will then be reviewed by staff in Catalog dept. (Techworks).

5). Active/inactive barcodes: O'Leary can probably run a report listing items with inactive barcodes. When coming across inactive barcodes, Odegaard recommends deleting them. The actual barcode in the book (item) should be the active barcode.

6). Duplicate patron records: There has been an instance where two different patrons had the same UIN and barcode number. If staff members come across similar situations, they should print the screen listing the multiple patrons attached to the same ID number, photocopy patron's I-card and send information to Hunter who will make notes/tables and report to the I-card office.

7). Recalls through OPAC: This topic will have to go through committees for a decision. There have been reports of users renewing recalls through OPAC. Reserve dept. does not get priority on items that are recalled and Hunter can't find a way to resolve this.
More consistency is now being reported regarding the due dates and recall return interval but problems still appear. Daugherty recommended drafting a formal recommendation listing the advantages and disadvantages of turning off recall capability through OPAC.

8). O'Leary will re-run the recall reports (items recalled multiple times) and will put call numbers on the list.

9). Overdue Notice Wording: Discussion on adding "select your home library" wording before link in e-mail notices which directs users to our homepage for renewals. Also a suggestion was made by Gogo-Madsen and Mantzakides to include "journals cannot be renewed" wording in notices. Odegaard stated that there is a limit to text we can use in the notice fields. Daley Circulation will experiment with the wording and see how it works out.

10). E-mail notices. There is confusion as to which e-mail addresses are to be added in patron load. I-card office has one list, while ACCC has different list. Daugherty recommends to O'Leary that given the three options available, we should proceed in the following order: 1). what we've got first. 2).the preferred e-mail. 3). fill in with what I-card office has. If we cannot get the first two, then we should go with the third option.

REPORTS
Kilian: The number of items which have not been filled for call-slip has decreased. There are, however, still some requests for Peoria reserve.
Sanders: Would like to know how far back to go with report listing all patron groups with outstanding fines. Some of these fines are old and wanted to know if patrons are still liable for billing. Group consensus was that there should be no time limit and that patrons should be billed, but that a warning letter should be sent out first. Odegaard expressed concern about a three year statute of limitations.

Next meeting: 9 a.m., May 10, 2005 at Daley Library.

Thomas Mantzakides
Return Services Supervisor
Circulation Department
Richard J. Daley Library
(312) 996-6177