University Library Information Bulletin

LIB-July 13, 2005 - #E-28

On the ARL Server (July 11, 2005)

News and Publications
• Reauthorization of the USA PATRIOT Act--Immediate Action Requested
• New Ways of Listening to Library Users: Tools for Measuring Service Quality, Nov. 4 - 5, 2005, Washington, DC
• ARL Collections & Access Issues: Report on Recent Activities

Meetings and Professional Development Oppotunities
• Library Management Skills Institute II, Aug. 8 - 11, 2005, hosted by UCLA Library
• The Future of Government Documents in ARL Libraries, Sept. 8 - 9, 2005, hosted by George Washington University, Washington, D.C.
• See the ARL/OLMS 2005 calendar online

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 200 photographers spending 365 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News:
The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

ACCC Servers
This page lists the availability of ACCC run servers like tigger, mailserv, icarus, calendar, etc.

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter
(a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

• Executive Committee Meeting Minutes, 06/08/05
• CIRCWRKS Minutes, 06/14/05

Executive Committee Meeting Minutes June 8, 2005

Present:  Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao. Case convened the meeting at 9:37 a.m.

I.   Finalize agenda The agenda was approved as submitted.

II. Approval of Minutes of May 4, 2005 Meeting

The Minutes of May 4, 2005 were approved as amended.

III. Old Business

A. Annual Review of the University Librarian: The present meeting immediately followed EC’s meeting (without the University Librarian) with Provost Tanner to discuss the annual review of the University Librarian. Cullars had delivered the committee’s report to the Provost on June 1.  The Provost emphasized the confidential nature of the review and that it is a personnel action as well as a faculty review.  Case will discuss the review with the Provost at her next monthly meeting with him, after which Cullars will shred the questionnaires filled out by the library faculty.

B. Criteria for clinical vs. tenure-track appointments:  The working group of Georgas, Weller, Wiberley, and Zhao circulated the revised draft of tenure-track, clinical track and academic professional guidelines, which incorporated changes suggested by EC at the May meeting.  Case raised the issue of whether and how such guidelines should figure into the creation of job descriptions.  What characteristics emanate from the position itself? It was acknowledged that institutional needs at the time of framing job descriptions will inevitably affect the choice of tenure track or clinical faculty or academic professional classifications.  Another concern is the proposed requirement of a teaching component for tenure-track faculty when not all tenure-track faculty positions as currently defined have such a teaching component.  Such a requirement could apply to new hires without applying to existing positions. EC will ask P & T chair Victoria Pifalo if she has any suggestions to offer or feels that P & T should review the draft before it goes to the full faculty.  

C. Mentoring Task Force follow-up:  Cullars, chair, Weller, and Zhao volunteered to serve on the continuation of the dissolved mentoring Task force, the Mentoring Implementation and Evaluation Task Force.  EC suggested other library faculty to invite to join the new task force, and Case will approach them as to their willingness to serve. The committee offered feedback based on topics that arose from Kathryn Deiss’s two mentoring workshops at UIC.  Cullars has her contact information and will seek advice when needed.  There will be an open enrollment period; ideally mentees will suggest mentors, but EC will be ready to match up partners when mentees express no preference.  The committee also discussed the scope of the mentoring process, recognizing that it will vary from pair to pair; it also discussed the level of confidentiality appropriate for such relationships.   

D.  Faculty research leave consistency across departments:  Case noted that this issue is complex. A broader discussion, taking into account both faculty and management needs, should take place.  In the meantime, research leave will remain at the discretion of department heads.  Wiberley pointed out that quantitative standards—how long and how often one may take research leave—must be explicitly set to be meaningful.   He also recommended that the working group suggested at the May meeting be extended beyond three members.

IV. New Business

A. Planning for July EC and faculty meetings:  The committee recommended the inclusion of agenda items on the Scholarly Communications Task Force, the Residency Task Force, the mentoring program, TV2010 and how it fits in with larger strategic planning, the FY06 budget, and possibly guidelines for tenure-track and clinical faculty and for academic professionals.  At the July 7, 2005 EC, Case will distribute the faculty roster and EC will set up the librarianship review committees for FY06. Since P & T liaisons may not serve on the librarianship review committees of faculty assigned to them, we will also need an up-to-date list of P & T liaisons. It was further suggested that Cullars add Bylaws Revision to the list of pending concerns listed at the bottom of each EC agenda.

V.  University Librarian’s Report:  Case discussed broader strategic planning initiatives that go beyond the stated goals of the library’s TV2010 planning. The campus is sponsoring a retreat of the Chancellor, the Provost, deans, vice-chancellors, and the Executive Committee of the UIC Senate on July 15, 2005, to set concrete goals.  The Library will have a retreat in September to plan its role in the campus’s strategic planning.  Deans will share draft College plans in February 2006, with final drafts due in June.   Individual departments will be asked to draft departmental goals as a part of this process.  The American Chemical Society (ACS) is asking the US Congress to prohibit the NIH from competing with Chemical Abstracts with its open access database PubChem.  It is illegal for a non-profit government-sponsored endeavor to enter into open competition with a commercial American product, and ACS claims that is the case with PubChem.  NIH claims that PubChem’s services are complementary rather than competitive and thus are not in violation of this law. If universities are to take any effort on behalf of PubChem, they must do so in the next two weeks before the final vote.  Case is seeking guidance on how the Library should deal with this issue. Case will ask the Scholarly Communications Task Force, which will meet on June 13, 2005, to discuss and recommend a Library response to the issue.

Case adjourned the meeting at 11:42 a.m.

Respectfully submitted by
John M. Cullars
Faculty Secretary

July 1, 2005; Approved July 7, 2005

CIRCWRKS Minutes of the 14 June 2005 meeting

Participants: O.Daniels, B.Daugherty (recorder), G.Davis, S.Gogo-Madsen, E.Guss, P.Hunter, K.Kilian, J.Loftiss, G.Odegaard (chair), L.O'Leary, J.Sanders, M.Stefancu.

1. Sanders's minutes of the previous meeting were approved for posting.

2. CIRCWRKS Charge. The Access Services Council (ASC) is reviewing the charges and "official" membership of several groups whose activities fall under the "access" umbrella. The current charge to CIRCWRKS is:

"The committee is charged with oversight of policies and procedures that pertain to circulation functions of the UIC Libraries. Voyager circulation is its primary focus, but Illinet Online, ILCSO Universal Borrowing, Ariel, and InfoQuic services are within its scope. The committee monitors existing activities and recommends new policies and procedures in these areas."

After brief discussion, the revised wording recommended to ASC is:

"The committee is charged with oversight of policies and procedures that pertain to circulation functions of the UIC Libraries. UIC circulation is its primary focus, but Illinet Online, ILCSO Universal Borrowing and other reciprocal activities are within its scope. The committee monitors existing activities and recommends new policies and procedures in these areas."

3. Adding due date on Fines & Fee notices. This is delayed due to some problems with the machine on which the notices are run.

4. Patron File Load.

4.1. O'Leary is trying to match 'phone numbers with addresses but, if necessary, the load will go ahead and 'phone numbers added later.
4.2. The load will include Faculty and Staff as well as students.
4.3. Matching takes place first on UIN, then on SSN.
4.4. Since we are changing our practice of using e-mail addresses other than @uic.edu for the UIC community, we need to notify UIC patrons for whom we have loaded other addresses and point them to the ACCC site that tells how to forward from the NetID to the e-address of their choice.

5. Duplicate item barcodes report. Kilian's 3 June suggested procedure for dealing with duplicate item barcodes will be adopted.

6. Inactive item barcodes report. These will be cleaned up as the are encountered. They are discovered primarily in call-slip procedures.

7. Videos in the Documents Department. Yes, there are a few of these videocassettes that have been assigned this item-type, while most have been assigned the book item-type.

8. Patron recalls from the OPAC: proposal to kill. This is on hold, as there are still problems identifying a pattern of how and when
recalled items are able to be renewed.

9. Proposal for Cataloging module access for DRU Supervisor. This is to allow us to deal on a case-by-case basis and as needed with the "bound-with" analytics which cannot be processed by Call Slip in the present state of theirVoyager records.

10. Ask-A-Librarian and Circulation. Sometimes questions are "closed" prematurely, but referred to Circulation for follow-up. Procedures should be reviewed.

11. Circulation clients on Reference machines? Pros and cons are being solicited in order to enumerate caveats if/when this is tested.

12. Access Services Council matters. E-Res and ILLWorks+ working groups' charges and memberships are also being reviewed. Still to be looked at are the "access" issues and activities related to our Website.

13. The addition of scanning capabilities to some Canon photocopiers planned for the beginning of June has been delayed because GFC is is planning to to upgrade the copiers. The projected date is now mid-June.

14. This will be last CIRCWRKS meeting chaired by Odegaard, who will be retiring soon. She was applauded for long-time, capable leadership.

rad: 13 Jun 05