University Library Information Bulletin

LIB-Aug. 10, 2005 - #E-32

Illinois Library Association Annual Conference '05
October 11-14, 2005
Peoria Civic Center, Peoria, Ill.
Register by Aug. 15 to qualify for early-bird discount.

Reaching Further 2005
"Reaching Further 2005 -- Empathy and Insight: Issues Surrounding Diversity"
Eric Northway, Department of Philosophy and Religious Studies, Iowa State University, will discuss how understanding the needs of library patrons and employees who have diverse religious beliefs, practices, and values can lead to more conscientious and empathetic customer service.

The workshops will be presented at the following locations:

$30 registration fee includes refreshments.  For more information, contact Cynthia Robinson or call 312-644-1896. 

ON THE ARL SERVER (Aug. 8, 2005)
News and Publications
•Registration for the fall 2005 LibQUAL+™ survey (Session II) closes on Sept. 6
•SPARC Sponsorship Guide Steers Journals to Success; provides practical advice on obtaining and governing corporate sponsors.
•SPARC Open Access Newsletter, Aug. 2

Professional Development Opportunities
•ARL/OLMS Online Lyceum: Library Fund Development, Aug. 22-Sept. 2
•The Future of Government Documents in ARL Libraries

• New Ways of Listening to Library Users: Tools for Measuring Service Quality, Nov. 4-5, Washington, DC

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 200 photographers spending 365 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News:
The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

ACCC Servers
This page lists the availability of ACCC run servers like tigger, mailserv, icarus, calendar, etc.

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter
(a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Libary Mosaics: The Magazine for Support Staff
It's our electronic subscription to a magazine specifically geared to library classified staff.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

CIRCWRKS Minutes, 7/12/05
Steering Committee Minutes, 7/6/05

Circwrks Meeting -Tuesday, July 12, 2005, 9:00am
Present: Tom Mantzakides, Joel. Sanders, Pia. Hunter, Lisa. O‚Leary, Bob.Daugherty, Sherry Gogo-madsen (Chair) Kathy Kilian, Emily Guss, Jeanette Gawronski, Jeffrey Loftiss, Gail Davis

Acknowledged Gladys last Circwrks meeting as she will be retiring Aug. 1

Approval of minutes of previous meeting- June – Recorded by B. Daugherty

1. Patron Load - report by O'Leary. Most recent test showed errors were of missing social security numbers. Discussion centered on whether uins beginning with 66 & 67 should be put in now or whether to wait for fall patron load. It was suggested that it be done now. Rockford reported that they see a lot of 65. It was determined that numbers are now randomly assigned and no longer identify the campus student attends.

1.1 Problem of permanent address expirations.
Popup message appears with the date of Nov. 1999 „Patron address has expired‰ message. There is a work around for this problem. This is an access issue and patrons have to be assisted by Circ staff to clear blocks. This problem has been noticed everyday since June30. Lisa will contact ACCC as they issue emails and UINs. It was noted that Circ assigns them to patron groups try to keep expiration dates we already have. Lisa will go for another load that will contain uins with 65 & 66.

2. Notification to library users
The problem is that non-UIC emails are protected. The report needs to be reviewed and divided up to correct. We should be able to unprotect the address and load soon. It was suggested that it be announced to the students to forward non-UIC emails to UIC. PR on this will have to come from Circwrks. Gail mentioned that non-UIC emails don‚t get sent out.

3. Fines & Fee notices- Lisa set it up and it appears to be working fine., however due dates for journals are not showing up.

4. Staff training for Banner –
Staff were identified who need Banner training to allow local application of manual billing and credits. Some of the individuals recommended were Pia Hunter , Kathy Killian, Olvado, Joel Sanders and Gerald Jurek, Lynn McNish. They should be able to get authorization. Rockford would like the training but not the authorization. Site staff need a better understanding of the process. Joel will send document explaining the process to the sites. UB billing procedures are on DRU page at http://www.uic.edu/depts/lib/staff/circulation/InternalcircDRU.shtml.

5. Proposal to stop OPAC recalls is on hold. Trying to establish a pattern of how and when recalled items are able to be renewed.

6. IUAG Circulation Forum –
There was discussion as to whether Circ staff needed to attend the forum. It was reported that Gail is fine, Rockford gets good service. Daley has no problems. Based on the discussion it was determined that it may not be necessary to attend. It was suggested that we may want to contact program planners about Best Practice issues of concern to UIC. Joel talked about mis-sends and asked if it is caused by not having the correct address on the routing slips.

Jeanette expressed that the need to emphasize that we like the service , especially given our budgets.

7. Status update for Cataloging module – No update. B. Daugherty will check with J. Scheitma

8. Circulation clients requested by Reference.
We have enough information and what is being requested and will take it back to the Access Council. Pia mentioned a problem with (audiovisual) collection being unavailable at LHS and Emily will investigate.

9. GFC copier- The copier for EReserves is scheduled for delivery July 25. The project is moving along and GFC will give the training. Pia will check on status of scanner for LHS.

ASC matters- Have charges for Circwrks and proposed charges for ILLwrks and Reswrks. ASC will be dealing with Webwrks charge and involvement from other Councils

Unit reports and questions
* Lisa will try to get annual reports by tonight.
* Pia will check recalls
* Pia noted that AVUL fines have changed to $5 a day with a maximum of $25
* Kathy-concerned that DRU is not getting credit notices for returned books to Science
* Rockford- Susan Hollander, a 25% night/weekend staff person, is working during the day to fill part of Ora Daniels' shoes. The rest of the staff have divided up Ora's other duties.
* Peoria- Questions about how to handle billing for damaged books. Some patron have used highlighter in books. Suggests include suspending privledges. It was noted that some libraries charge for paperclips and post-it notes left in materials.
It was suggested that Collection development be consulted for guidance.

Steering Committee

Minutes of the Meeting: July 6, 2005

Present: D. Bicknese, A. Bloss, J. Canlas (recorder), M. Case, R. Daugherty, A. Ford, E. Guss, S. Jacobson, W. Jones, J. Lambrecht, F. Logan, R. Malinowsky, L. Naru, E. Schellhause, C. Scherrer, J. Schuitema, E. Starkman, A. Weller

Meeting called to order by J. Lambrecht at 9:07 a.m.

Minutes for 6/1/05 meeting approved.

1)  Budget update
Case reported Library's net gain for FY06 is $277,900, or 1.3% on the total budget, to be allocated toward collections, salary increases. As of meeting, Case estimated a $1.7M carryover in reserves for FY06. Although a better start than previous projections, combined with total new money and expenditures, FY06 still tight. Case underscored the need to reduce budget commitments and examine departmental workflows. After speculating on FY07 scenarios, Case proposed an approximate $400,000 allocation toward collections. Committee discussed the importance of support for collections vs. support for services. Case noted that campus support is received with understanding that collections is primary need and stressed need to reexamine services.

2)  Critical equipment needs: Lambrecht requested for planning purposes.

3)  Staffing and hours during December holidays
Lambrecht referred to a campus notice for dates: Dec. 26-27; Jan. 2. Gift day on Dec. 30. Most of campus closed Dec. 28-29, but some library units may remain open. Supervisors required to allow staff who wish to not use vacation time the option to work. Lambrecht noted Daley's preference to remain closed, while Dorsch, Pifalo and Schellhause expressed interest in staying open. Jacobson discussed absorption of Daley staff who wish to work at LHS-Chicago. Case articulated that staff seeking approval to work would need assigned tasks to complete for the two days. She asked site librarians to send Lambrecht proposed hours for Dec. 28-29.

4) Institutional Repository Task Force report
Weller updated Committee on Task Force's progress, noting the perception of software as a lesser concern than buy-in from university. New version of D-space being downloaded. So far, system functioning adequately, but format still in flux. Task Force offered recommendations for campus-wide advisory committee to implement initiative, that Provost be asked to support by providing server and staff, and that campus focus groups push for buy-in. Committee discussed roles and levels of involvement for Library, faculty, campus units, with respect to Repository. Lambrecht thanked Task Force asked Committee to send any suggestions to Case for consideration.

5) Proposal to create ebrary Task Force
Lambrecht introduced topic by noting Councils' efforts to assign duties to subgroups. Starkman explained function of ebrary. Committee discussed options for implementation of ebrary to be handled by single Council, at departmental level, by task force. Bloss volunteered Collections and Technical Services Council to oversee ebrary issues.

6)  Updates
Lambrecht noted that Support Staff Task Forces have begun their work. Annual reports and strategic planning coming up. He noted that Case will be in touch with Committee regarding strategic planning day. Ford announced official name change of Library Personnel to Library Human Resources. Office will maintain same functions.

7)  Quarterly report from Access Services Council
Daugherty distributed a list of proposed subgroups--CIRCWRKS, RESWRKS, ILLWRKS--along with charges and potential membership. He added that a "WEBWORKS" group might require further discussion. Committee briefly discussed possibilities regarding a WEBWORKS group and agreed to table the item until the next Committee meeting.