University Library Information Bulletin

LIB-Aug. 24, 2005 - #E-34

ON THE ARL SERVER (Aug. 22, 2005)
News and Publications
• ARL Publishes Annual Salary Survey 2004-05
• SPEC Kit 286: Collaboration for Distance Learning Information Literacy Instruction (pdf) - July 2005
• SPEC Kit 287: Instructional Improvement Programs (pdf) - Aug. 2005
• The LibQUAL+™ Update: Vol. 2, No. 6 - July 28, 2005 (pdf) Highlights include new presentations and papers added to the LibQUAL+™ Publications Web page

Professional Development Opportunities
• ARL/OLMS Online Lyceum: Library Fund Development, Aug. 22-Sept. 2
• Registration for the fall 2005 LibQUAL+™ survey (Session II) will close on Sept 6
• The Future of Government Documents in ARL Libraries:

• ARL Membership Meeting, Oct. 26-27, 2005
• Managing Digital Assets: Strategic Issues for Research Libraries, Oct. 28, 2005
• New Ways of Listening to Library Users: Tools for Measuring Service Quality, Nov. 4-5, Washington, DC

• View the full ARL/OLMS calendar

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 200 photographers spending 365 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News:
The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

ACCC Servers
This page lists the availability of ACCC run servers like tigger, mailserv, icarus, calendar, etc.

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter
(a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Libary Mosaics: The Magazine for Support Staff
It's our electronic subscription to a magazine specifically geared to library classified staff.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

•Public Services Advisory Council, May 31-Aug. 22

CIRCWRKS:   August 9, 2005

1.   Patron Load - On August 3, 2005 an older patron group UGRD loaded into PRO patron groups resulting in two active statuses.   CIRCWRKS will forward comments about this problem to Lisa O'Leary and request a report to identify these duplications. This problem has occurred before, and Lisa O'Leary was able to provide a solution. Will also ask how to avoid this problem in the future

2. Priority Processing (PP) of OPAC requests is being tested at Daley.   Requests have been completed the same day, and no problems have been reported thus far though staff will watch for problems and successes with this project. LHSC - rarely gets these requests, but staff will process these requests online.

General Observations

• How long to process these requests?
• How many requests do we get on average?
• Will gather data first and then set parameters, e.g. service available for all users during pilot phase, but once all data is evaluated, service may be limited to UIC patrons
• Are we tracking the unfilled requests, those priority processing call slips that remain unfilled?  
• AUVL not configured for Priority Processing

3. Ask A Librarian (e-mail qpadmin@uic.edu )

Some members of LIB-CIRC are not getting questions as quickly as some other members.   QP Administrators have been aware of this issue.   Once this problem is identified, e-mail the specifics to qpadmin@uic.edu and copy LIB-CIRC@uic.edu.

4. Guidelines for damaged conditions at operational level.   CIRCWRKS is discussing possibility of charging users for pencil marks, highlighting, etc.   (Awaiting response from bibliographers September meeting.) Key question: How to determine that the patron is responsible - monitor circulation by noting any conditions at the check out point.   How much time will be spent arguing with users about erasures, fixing materials, etc?

5. GFC scanning at Daley-Hunter report on GFC scanner at Daley

Awaiting installation of scanning software on the Daley Circulation copier. Will report findings at next meeting.

6. UIC E-mail addresses for Library communications

Final draft of policy for using only UIC e-mail addresses submitted by Daugherty. Library will advise users that only UIC e-mail addresses will be used for Library communications. Using UIC email addresses simplifies the billing process and notifications. Direct users to send inquiries to LIB-CIRC@uic.edu .   Will query Lisa O'Leary about the protected email report, e.g., removing the protection from patrons email records so UIC e-mail addresses will overwrite non-UIC e-mail addresses in the patron load. Need report that identifies all protected email addresses regardless of expiration date.

7. Cataloging Authorization

Tabled for Sept. CIRCWRKS meeting.   Kilian to review Catalog recommendations for alternatives to Catalog access.

8. Banner Training for manual billing

Sherry contacted Laura Castillo; awaiting a response from the Business Office.

9. Access Services Council

CIRCWRKS, ILLWRKS, RESWRKS membership approved.

ILLWRKS - is ARIEL still a viable solution for Inter-Library Loan?

WEBWRKS recommendation presented to Steering Committee, but establishing working group is still in the hands of Steering Committee. Varied representation is wanted for the UIC library Home Page and how best to handle WEBWRKS organizationally.

Unit Reports and Questions

Rockford - Ora Daniels has returned and will attend the next CIRCWRKS meeting.  

Daley CIRC - Updating fliers for general library information, e.g. fines and lost book charges, AUVL fines and fees.   Are other units doing this as well?   Daley will update WebPages as well and send packet of fliers used at Daley to the sites.

Must do a name search when adding patrons to Voyager.   Two records for the same patron have been discovered.   Need to develop procedure to remove duplications because not all items get charged under one record.   Need assistance addressing this training issue - Joel Sanders will present draft of procedures at the September CIRCWRKS meeting.

Circulation clients requested by Daley Reference:   This is with Daugherty. CIRCWRKS will review later.   Reference has already circulated items w/ CIRC assistance; however Reference items are billed immediately, unlike monographs or materials from the general collection.

Sherry has prepared calendars for Daley CIRC/RESERVE. Remember to set Calendars open-ended and include exception dates and the holiday exception for campus closing. Will also extend dates for all UIC library locations.   LHS will send calendars to Joel Sanders for configuration.  

No BURSAR TRANSFER this weekend, 8-13-05. Will get a Bursar Transfer the following weekend for both weeks.

Next Meeting: Tuesday, September 13, 2005 at LHS-Chicago

Minutes by Kathleen Kilian