University Library Information Bulletin

LIB-October 27, 2004 - #E-43

Library All Staff Meeting
The Library All Staff Meeting will be held on Friday, Nov. 5, 2004, at 9 a.m. in Lecture Center C6 on the east side of campus. A bus will arrive at LHS at 8:35 a.m. to pick up staff and will depart at 8:45 a.m.

UIC's Policy on Granting Emeritus Status

APPLICABILITY
Faculty eligible for emeritus status includes a) those in the professorial ranks, i.e., professors and associate professors; and b) research and clinical faculty. Senior administrative staff are defined as chancellors and deans. Ordinarily, emeritus status will not be granted to an individual who has served less than seven years. Exceptions to this policy may be considered for an individual who has made an outstanding contribution to the University during a briefer period of service.

Emeritus status may be granted prior to retirement for those who have served the University in an eligible administrative position for at least five years and who resign such positions to return to the faculty.

For more information, see: http://www.uic.edu/depts/hr/quicklinks/policies/HRPP1200/1209.pdf

[ARL-ANNOUNCE] On the ARL Server (Oct. 25, 2004]

NEW ITEMS ON THE ARL SERVER:

Enhanced Public Access to NIH Funded Research: Frequently Asked Questions (FAQ)
http://www.arl.org/info/openaccess/ARLFAQ.html

ARL Publishes Sound Savings: Preserving Audio Collections
http://www.arl.org/pubscat/pr/2004/announcesoundsav.html

ARL Publishes SPEC Kit 283: Grant Coordination
http://www.arl.org/pubscat/pr/2004/announcespec283.html

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

Nov. 1-12, 2004: Power Dynamics & Influencing Skills
http://www.arl.org/training/power.html

See the full 2004 calendar at http://www.arl.org/olms/olms_cal.html

The ARL/OLMS Assistant/Associate University Librarian Institute has been redesigned and will be held in Boston, Oct. 27-29, 2004.
http://www.arl.org/training/aul.html

ARL Webcast: Usability: Designing for User Success, Oct. 28 2004, 3:00-4:30 p.m. EDT.
http://www.arl.org/training/webcast/usability/

ARL Research Library Leadership Fellows Program application deadline extended until Nov. 1, 2004.
http://www.arl.org/olms/rllf/index.html

SPARC/SPARC Europe Workshop: Institutional Repositories: The Next Stage, November 18-19, 2004, Washington, D.C.
http://db.arl.org/ir2004/reg/

Registration now open for Spring 2005 LibQUAL+(TM) survey
http://www.libqual.org/Register/index.cfm

2004 Workshop Schedule
http://www.arl.org/arl/workshops.html

Frequently Used Websites:

UIC Library:

UIC Library Home Page:
http://www.uic.edu/depts/lib/

About the Library:
http://www.uic.edu/depts/lib/about/
Note:  This site is undergoing revisions weekly.

CITY2000
http://www.uic.edu/depts/lib/resources/city2000/
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections
http://www.uic.edu/depts/lib/specialcoll/

Employee of the Month Award @ UIC Library
http://www.uic.edu/depts/lib/staff/employeeaward/

Library All Staff Meetings
http://www.uic.edu/depts/lib/staff/ulib/allstaffmeetings

Library Faculty Committees:
http://www.uic.edu/depts/lib/about/facexec/

Library Hours:
http://www.uic.edu/depts/lib/admin/services/schedules/

Library-News: The Library's Electronic Newsletter on Acquisitions and Initiatives
http://www.uic.edu/depts/lib/news/librarynews/

ULIB Search Engine
http://www.uic.edu/depts/lib/staff/ulib/previous/

Others:

CIC
http://www.cic,uiuc.edu
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops:
Workshop listings with updates (including online registration in each listing):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
www.crl.edu
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
http://www.niulib.niu.edu/ccm
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
http://www.idal.illinois.edu
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter:
(a bimonthly newsletter of the Illinois Library Association published February, April, June, August, October and December)
http://www.ila.org/pub/reporter.htm

ILCSO
http://www.ilcso.uiuc.edu
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Course listings with updates found:
http://www.cyberdriveillinois.com/library/isl/oclc/bydate.html

Registration online:
http://www.cyberdriveillinois.com/library/forms/wrkreg_o.html
Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
http://www.caxtonclub.org
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
http://www.vandercook.edu/archives/CAA.html
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html

Chicago Botanic Garden
http://www.chicago-botanic.org
Promotes gardens and gardening since 1890.

Field Museum
http://www.fieldmuseum.org
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
http:www.thehistorymakers.com
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
http://newberry.org/nl/newberryhome.html
Includes information on programs for the public and a calendar of weekly events.

2004

2005

• Executive Committee Meeting Minutes, 9/08/04

Executive Committee Meeting Minutes
Sept. 8, 2004
9:00 AM—11:30 AM

Daley Library 1-294Present; Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao.

The Committee welcomed new member Georgas, who was elected to serve out the remaining year of Scott Collard’s term. I.

I. Approval of Minutes of Aug. 10, 2004 Meeting

The Minutes were approved as submitted. Weller made and Fiscella seconded the motion to approve them.

II. Old Business
A. Review/prioritize faculty governance issues from August EC meeting:
1. Weller will investigate and clarify questions as to who is eligible for emeritus/a status and what the process is. The website for the UIC policy on emeritus designations is: http://www.uic.edu/depts/hr/quicklinks/policies/HRPP1200/1209.pdf

2. Wiberley, who is a member of Lectures & Forums, will bring the issue of a library research colloquium series to that committee’s attention. EC will meet with L & F chair Annie Armstrong to discuss this and other matters concerning L & F at the EC meeting of October 20. Wiberley mentioned that Denise Davis has just started at ALA Headquarters at their Office of Research and that she is someone whom we might ask to offer a colloquium.

3. Case will ask her Assistant Jessica Canlas to check with Carol Johnson at the Senate Office to determine how senators are apportioned to the different campus faculty units and whether Resident Librarians and visiting faculty are counted in the determination of the number of senators to which a unit is entitled.

4. Faculty salaries continue to be an issue. Case will ask Jay Lambrecht to do an up-to-date salary analysis. Fiscella pointed out that Patricia Gill, Associate Chancellor for Access and Equity at UIC, has also conducted a campus salary survey to which we can refer.

5. All EC members should follow the progress of the University’s 2010 planning process initiated by Provost Tanner. Carol Scherrer is co-chairing with Peter Hepburn a library task force on an analogous process for the library and will discuss this at the September 15 faculty meeting. Wiberley pointed out that CUPPA has a document that has an excellent annex on planning from which the library might draw useful ideas on the process.

6. At its October meeting, EC will further discuss implications of the Provost’s concept of the library as a “shared commons” for the campus. Case stressed the importance of our justifying the good will of the Deans by being responsive to their needs and pointing out that we are managing our resources wisely, canceling print subscriptions when we have online access and participating in a distributed print archive with Illinois and CIC institutions. Wiberley pointed out that, while the materials budget has been sheltered, the library has lost 55 positions. Cullars mentioned that the library has faculty who serve on the UIC senate’s Executive Committee and other important Senate Committees, thus greatly enhancing the library’s visibility on campus.

[The original questions 7 and 8 of this list are addressed in agenda item II.B.]

7. The role of librarianship review committees does not require further EC consideration at this time.

8. Weller will consult with L & F about setting up a seminar on issues of faculty status and faculty governance for faculty with up to 5 years service, including Residents, new librarians, and graduates of the Fridays Only Program. William Jones will be invited to offer the seminar with her. Some members of EC recommended a more formal meeting than a brownbag.

9. No further EC action is required at this time in the process of recording faculty votes at faculty meetings.

10. No further EC action is needed in terms of financial and professional leave support for professional travel and research.

11. The EC agenda for the October 20 meeting will include the discussion of the representation of tenured faculty on all elected faculty committees. Case suggested that such representation, if desirable, could be handled through advice to the Nominations & Elections Committee rather than through the formal process of amending the Bylaws. Case also requested an agenda item to discuss certain aspects of the definition of clinical faculty based on discussions about clinical faculty underway campus-wide.

B. Schedule faculty committee chairs to meet with EC and appoint EC liaisons: EC will meet with Annie Armstrong, chair of Lectures & Forums, in October: with Bob Malinowsky, chair of the Appointments Committee, in November; Krystal Lewis, chair of Nominations & Elections, in December; and Georgas, chair of Teaching Support and Documentation, in January, to discuss issues arising from their committees. Cullars said that he would send EC the file of a special meeting of the Appointments Committee that arose from its discussion with EC. The EC liaisons to the various faculty committees are the following; Wiberley for Lectures and Forums, Cullars for Nominations and Elections, Fiscella for Teaching Support and Documentation, Georgas for Faculty Development Allocations, Weller for Promotion & Tenure, and Zhao for Appointments. Whenever possible, an EC member who is also a member of the pertinent committee is appointed liaison to avoid unnecessary duplication of labor.

C. Confirm EC schedule and schedule future faculty meetings: Case will ask Canlas to schedule another faculty meeting in December and to set the dates for the January through June EC meetings.

III. New Business
A. Review agenda items for Sept. 15, 2004 faculty meeting: The committee reviewed agenda items that EC members will be presenting at the faculty meeting and suggested items for the University Librarian’s Report.

B. Review and update EC webpages: due to time constraints, this item was postponed until the October meeting.

IV. University Librarian’s Report
Case discussed a campus consultant’s report that identified $17 million in deferred maintenance for the Daley Library, of which $9 million is classified as top priority. The campus has made deferred maintenance its priority for capital projects this year, if a capital budget is approved by the State Legislature. Case is planning to set up a scholarly communications committee in conjunction with a campus initiative from Provost Tanner.

Respectfully submitted by

John M. Cullars
Faculty Secretary