University Library Information Bulletin

LIB-November 10, 2004 - #E-45

Happy Anniversary to those employees hired in the month of November.

Genelle Meland 15
Charniel McDaniels 13
Carmen De Leon 12
Robin Starks 10
Hector Mendez 10
Mary Diaz 9
Maria Romero 9
Rosalva Soto 5
Diane Fagen 3
Alejandro Castro 2
Bruce Kresnoff 1
Henry Owen III 1

Library All-Staff Meeting
The recording and PowerPoint presentation for the all-staff meeting of Friday, Nov. 5, 2004, is available at http://www.uic.edu/depts/lib/staff/ulib/allstaffmeetings. The slides and audio are combined in one Flash movie that can be played in almost any browser.

Thanks to Sara Blaszczak for making this possible.

Campus Policy Under Extreme Weather and Emergency Conditions

Extreme Weather
As a matter of policy, the campus is never closed. The residential, health care, and research aspects of UIC operations make this a requirement.

In the event of extreme weather conditions, the campus will continue to operate during regularly scheduled hours. Staff members are expected to report to their respective offices or workstations. Staff members who are not able to commute to campus and who wish to be paid may request that the time missed be charged to vacation time or make other arrangements. These arrangements must meet all University rules and regulations and should be agreeable to the staff member's supervisor and unit head. You may call Patricia Gill, Interim Assistant Vice President for Human Resources, at 312-996-9305, for answers to questions on rules and regulations.

Cancellation of Individual Classes
In individual cases, there may be reasons for faculty members to cancel their classes. They must make certain that college and departmental offices are aware of such cancellations. If an individual class is canceled, all students registered in the class must be informed and it must be made up later in the semester.

Cancellation of All Scheduled Classes
In accordance with Executive Notice 94-3, classes will be canceled if, in the judgment of the Chancellor or the Provost, the health and safety of students, faculty, or staff would be seriously jeopardized. In this case, the Vice Chancellors will notify the units that report to them and the public affected will be notified by announcement over local radio and television stations.

Unfortunately, we cannot control the timing of the public notice or the wording of the announcement. Should you hear that the campus is "closed," you should know that, while classes have been canceled, offices are open and other special scheduled events may not have been canceled. Class closing announcements will be available by calling the UIC information line: 312-413-9696. Faculty and staff with non-instructional responsibilities are not excused when classes are canceled.

Medical Center
The University of Illinois Medical Center at Chicago and patient care support facilities operate continuously regardless of weather. Staff and students assigned to patient care and its supporting activities are expected to report to their respective offices or workstations even when the radio announcement indicates that classes have been canceled at the University of Illinois at Chicago.

Emergency Conditions
Emergency conditions may occur that are sufficiently serious to warrant the cancellation of classes or public events or to temporarily discontinue non-essential general operations; i.e., university mail delivery or transportation services, and certain administrative functions. If an emergency occurs, or is anticipated, that would widely and adversely affect the campus, the Vice Chancellor for Administrative Services will consult with representatives of campus components likely to be affected. An assessment of the current or anticipated conditions will include consideration of conditions that may jeopardize the health and safety of students, faculty, staff, patients or visitors.

If conditions warrant cancellation of classes or discontinuing non-essential services, the Vice Chancellors will be advised and the public affected will be notified by public announcements via local media. The Vice Chancellors will notify their respective reporting units via telephone or e-mail, as appropriate.

In the absence of a specific announcement to the contrary, classes and other functions will continue as scheduled. Staff members are expected to report for their regularly assigned duties.

The Future of Libraries on Public Radio
Soundprint, the longest-running documentary series in public radio, will begin airing a program dedicated to the future of libraries starting tomorrow, Nov. 11, 2004. American Library Association (ALA) President Carol Brey-Casiano was interviewed as part of more than a month's worth of reporting by producer Richard Paul.

Here's a short program description: "As more and more information is available on-line, as Amazon rolls out new software that allows anyone to find any passage in any book, an important question becomes: Who needs libraries anymore? Why does anyone need four walls filled with paper between covers? Surprisingly, they still do and in this program Producer Richard Paul explores why; looking at how university libraries, school libraries and public libraries have adapted to the new information world." Each SOUNDPRINT program explores one subject in depth, anything from tales of power in relationships to why sports are so popular in Chicago to the way a learning disabled child's brain looks different. Soundprint is broadcast weekly on several public radio stations nationwide, is available on satellite radio and can be heard in archive at www.soundprint.org.

Please listen in:

ALCTS Support Staff Grant
The deadline for nominations for the ALCTS Support Staff Grant is fast approaching.

The Association for Library Collections & Technical Services (ALCTS) is pleased to announce the establishment of a Support Staff Grant. Underwritten by a generous contribution from Sage Publications, the Support Staff Grant will make it possible for an eligible individual (or individuals) to attend ALA Annual in Chicago in June 2005. See: http://www.ala.org/ala/alcts/alctsawards/supportstaff.htm

Eligibility Requirements:
Currently employed in a full-time support staff position;
Minimum of three years of experience in an area of technical services (acquisitions, cataloging, collection development/management, preservation of library materials, serials); No previous attendance at an ALA annual meeting.

Successful candidates will be required to submit a brief report describing their experiences at the annual conference. This report will be published in the post-conference issue of the ALCTS Newsletter Online and will also be shared with the sponsor.

Applicants need not be members of ALCTS or ALA.

The grant will cover conference registration, three nights hotel, and transportation.

The ALCTS Membership Committee will provide mentoring support for each candidate.

To apply:

Send a cover letter, resume and a brief essay (ca. 250 words) summarizing the reasons why attending the 2005 Annual Meeting of the American Library Association would be beneficial. A letter of reference from the applicant’s supervisor, indicating the employer’s support for the application is also required.

Applications should be sent by Dec. 1, 2004 to: Dale Swensen: Dale_Swensen@byu.edu

This is a wonderful, new opportunity for eligible individuals to experience the excitement and variety of ALA/ALCTS. Successful applicants will be notified in January. All necessary travel arrangements will be handled by ALCTS.

[ARL-ANNOUNCE] On the ARL Server (November 8, 2004)

NEW ITEMS ON THE ARL SERVER:

SPARC Open Access Newsletter, issue #79, Nov. 2, 2004
http://www.earlham.edu/~peters/fos/newsletter/11-02-04.htm

Cyberinfrastructure: Enabling New Research Frontiers Presentation by Sangtae "Sang" Kim, National Science Foundation, at the ARL/CNI Forum on E-Research and CI
http://www.arl.org/forum04/kim.html

Our popular workshop on Web Development with XML: Design and Application, Jan. 3-7, 2005, University of Virginia, Charlottesville, Va.
http://www.arl.org/arl/pr/web_dev_xml_05.html

ARL Comments in Support of "Enhanced Public Access to NIH Funded Research" Also see the Frequently Asked Questions (FAQ) on the NIH Proposal
http://www.arl.org/info/publicaccess/ltnihcomment.html
http://www.arl.org/info/publicaccess/ARLFAQ.html

SPOTLIGHT ON: North Carolina State University Libraries The North Carolina State University Libraries launched a $1.044 million digital project with the Library of Congress to preserve at-risk data. The three-year project will collect and preserve at-risk digital geospatial data resources including digitized maps, GIS data sets, and remote sensing data resources.
http://www.ncsu.edu/news/press_releases/04_09/266.htm

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

See the full ARL/OLMS 2004 calendar at
http://www.arl.org/olms/olms_cal.html
http://www.arl.org/olms/olms_cal.html

SPARC/SPARC Europe Workshop: Institutional Repositories: The Next Stage, Nov. 18-19, 2004, Washington, D.C.
http://db.arl.org/ir2004/reg/

Registration now open for Spring 2005 LibQUAL+(TM) survey
http://www.libqual.org/Register/index.cfm

2004 Workshop Schedule
http://www.arl.org/arl/workshops.html

Frequently Used Web sites:

UIC Library:

UIC Library Home Page:
http://www.uic.edu/depts/lib/

About the Library:
http://www.uic.edu/depts/lib/about/
Note:  This site is updated regularly.

CITY2000
http://www.uic.edu/depts/lib/resources/city2000/
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections
http://www.uic.edu/depts/lib/specialcoll/

Employee of the Month Award @ UIC Library
http://www.uic.edu/depts/lib/staff/employeeaward/

Library All-Staff Meetings
http://www.uic.edu/depts/lib/staff/ulib/allstaffmeetings

Library Faculty Committees:
http://www.uic.edu/depts/lib/about/facexec/

Library Hours:
http://www.uic.edu/depts/lib/admin/services/schedules/

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives
http://www.uic.edu/depts/lib/news/librarynews/

ULIB Search Engine
http://www.uic.edu/depts/lib/staff/ulib/previous/

Others:

CIC
http://www.cic,uiuc.edu
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops:
Workshop listings with updates (including online registration in each listing):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
www.crl.edu
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
http://www.niulib.niu.edu/ccm
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
http://www.idal.illinois.edu
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter:
(a bimonthly newsletter of the Illinois Library Association published February, April, June, August, October and December)
http://www.ila.org/pub/reporter.htm

ILCSO
http://www.ilcso.uiuc.edu
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Course listings with updates found:
http://www.cyberdriveillinois.com/library/isl/oclc/bydate.html

Registration online:
http://www.cyberdriveillinois.com/library/forms/wrkreg_o.html
Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
http://www.caxtonclub.org
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
http://www.vandercook.edu/archives/CAA.html
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html

Chicago Botanic Garden
http://www.chicago-botanic.org
Promotes gardens and gardening since 1890.

Field Museum
http://www.fieldmuseum.org
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
http:www.thehistorymakers.com
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
http://newberry.org/nl/newberryhome.html
Includes information on programs for the public and a calendar of weekly events.

2004

2005

•PDQ (Processing and Delivery Quadrant) Minutes, 10/27/04

Attending:

Bob Daugherty, Emily Guss, Alex Bloss, Ellen Starkman, Ellen Schellhause, Ling Wang

Update on Programming, formerly called the Lisa list.

There was a great deal of discussion on what this list should contain, what reports are being asked for and who is asking. What information is available from which systems that people are able to get reports and what is the best way to let people know what is being generated? It seems many people are asking individually for reports directly to Lisa and others. It was decided by the committee that requests for reports should be directed to the Lib-Sys group. This will provide the group with a picture of what is being requested and how the information being requested can by used to benefit the entire library system.

Discussion ensued on the type of projects that are currently on this list and what should be included on the list in the future. All members participated in this discussion, and Bob Daugherty will compose a list of suggested projects to be submitted to PDQ at the November 9 meeting.

Binding:

Schellhause brought a recently received bound journal in for discussion on binding standards and if this type of work was typical or acceptable. It was decided to discuss this topic individually with each library, and the bindery representative.

Forms

Schellhause also brought up the many forms that must be filled out in cataloging, serials, and through out the library system. It was decided by the committee that many of them could be mounted electronically, filled out and submitted. Bob Daugherty will send query and recommendation to Steering Committee.

Next meeting: Nov. 9