University Library Information Bulletin

LIB-November 17, 2004 - #E-46

Civil Service Vacancies:
LC II Circ/Stacks, one full-time
LC II Circ/ILL, one full-time

For further information, contact lib-per@uic.edu

NO CAMPUS NEWS

Name the New Illinois Academic Library Consortium

Deadline for  Receipt of All Entries:  11:59 p.m. (CST) Wednesday, Dec. 15, 2004

Send submission to: namecontest@illinoisvlt.net

Award  Amount:   $100

The Vision and Leadership Transition Team has been working hard to forge a strong, new, academic library consortium for Illinois. The new consortium will be an unincorporated voluntary association of all academic (publicly and privately funded institutions of higher education in Illinois) and research libraries. Its mission will be to lead Illinois academic libraries to create and sustain a rich, supportive and diverse knowledge environment that furthers teaching, learning, and research through the sharing of collections, expertise and programs. Further information about the new organization is available at: http://www.illinoisvlt.net . Send your submission to namecontest@illinoisvlt.net

What we really need now is a name for the new consortium and that’s where you come in
.
****ENTRY FORM (PLEASE COMPLETE ALL REQUESTED INFORMATION WHEN YOU REPLY)****

Participant  Information:

Full Name:  ________________________________________________________________________________________________________

Address: ____________________________________________________________________________________________________________
(Full  street address including unit or apartment #  if applicable)

City___________________________________ State_______________________________ Zip code___________________________________

E-Mail  ____________________________________ Office  Telephone:  (_____)  ________________

__________________________________________
(Affiliation:  Institution Name)

Check as  appropriate:

___  Student ____ Faculty Member ______Staff Member

New  Organization Name Entry:    _________________________________

Description and Rationale   (limit to 100 words or  less)

By submitting  this entry, I hereby certify that I am eligible to participate, agree to abide  by the event rules  specified herein, and to authorize the release of my name and related  affiliation information for publicity purposes if selected as the event  winner.

Event  Rules:

Certification Survey for Library Support Staff Available
An Online Survey on Certification of Library Support Staff is available at http://www.ala.org/ala/lssirt/lssirtcertifsurvey.htm. Deadline to respond is Dec. 17, 2004.

The survey is an outcome of the 3rd Congress on Professional Education: Focus on Support Staff (COPE3), which was held in May of 2003. The COPE3 Implementation Recommendations asked that the American Library Association (ALA) Library Support Staff Interests Round Table (LSSIRT) study the issue of national certification for support staff. In response, LSSIRT created a Certification Task Force with a charge to "study the issue of national certification for support staff, prepare and administer a national poll for expectations, compile statistics from research, and keep the LSSIRT Steering Committee informed of Task Force progress."

From the results of this Certification Survey, LSSIRT would like to determine the level of interest, and the perceived benefit, of a voluntary certification program. Your participation will help the American Library Association make a decision on how to proceed. The survey is brief and should not take more than five minutes to complete. This is designed to be filled out BY SUPPORT STAFF as to whether or not they want a national certification.

For questions, or more information, contact the Chair of the Certification Task Force, Dorothy Morgan, at dot@mailbox.lpl.org.

[ARL-ANNOUNCE] On the ARL Server (November 15, 2004)

NEW ITEMS ON THE ARL SERVER:

ARL E-News August-October 2004
http://www.arl.org/enews/augoct04.html

E-Research and Supporting Cyberinfrastructure: Next Steps within Our Institutions presented by Brian E. C. Schottlaender, University of California, San Diego, at the ARL/CNI Forum on E-Research and CI
http://www.arl.org/forum04/schottlaender.html

ARL Publishes SPEC Kit 284: Security in Special Collections
http://www.arl.org/pubscat/pr/2004/announcespec284.html

Making Library Assessment Work: Practical Approaches for Developing and Sustaining Effective Assessment
http://www.arl.org/arl/pr/self_hiller_project.html

Deadline for comments: Nov. 16, 2004. ARL Supports "Enhanced Public Access to NIH Funded Research" Also see the Frequently Asked Questions (FAQ) on the NIH Proposal
http://www.arl.org/info/publicaccess/ltnihcomment.html
http://www.arl.org/info/publicaccess/ARLFAQ.html

SPOTLIGHT ON: North Carolina State University Libraries
The North Carolina State University Libraries launched a $1.044 million digital project with the Library of Congress to preserve at-risk data. The three-year project will collect and preserve at-risk digital geospatial data resources including digitized maps, GIS data sets, and remote sensing data resources.
http://www.ncsu.edu/news/press_releases/04_09/266.htm

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

See the full ARL/OLMS 2004 calendar at
http://www.arl.org/olms/olms_cal.html

SPARC/SPARC Europe Workshop: Institutional Repositories: The Next Stage, Nov. 18-19, 2004, Washington, D.C.
http://db.arl.org/ir2004/reg/

ARL Workshop on Web Development with XML: Design and Application, Jan. 3-7, 2005, University of Virginia, Charlottesville, Va.
http://www.arl.org/arl/pr/web_dev_xml_05.html

Registration now open for Spring 2005 LibQUAL+(TM) survey
http://www.libqual.org/Register/index.cfm

2004 Workshop Schedule
http://www.arl.org/arl/workshops.html

Frequently Used Web sites:

UIC Library:

UIC Library Home Page:
http://www.uic.edu/depts/lib/

About the Library:
http://www.uic.edu/depts/lib/about/
Note:  This site is updated regularly.

CITY2000
http://www.uic.edu/depts/lib/resources/city2000/
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections
http://www.uic.edu/depts/lib/specialcoll/

Employee of the Month Award @ UIC Library
http://www.uic.edu/depts/lib/staff/employeeaward/

Library All-Staff Meetings
http://www.uic.edu/depts/lib/staff/ulib/allstaffmeetings

Library Faculty Committees:
http://www.uic.edu/depts/lib/about/facexec/

Library Hours:
http://www.uic.edu/depts/lib/admin/services/schedules/

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives
http://www.uic.edu/depts/lib/news/librarynews/

ULIB Search Engine
http://www.uic.edu/depts/lib/staff/ulib/previous/

Others:

CIC
http://www.cic.uiuc.edu
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops:
Workshop listings with updates (including online registration in each listing):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
www.crl.edu
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
http://www.niulib.niu.edu/ccm
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
http://www.idal.illinois.edu
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter:
(a bimonthly newsletter of the Illinois Library Association published February, April, June, August, October and December)
http://www.ila.org/pub/reporter.htm

ILCSO
http://www.ilcso.uiuc.edu
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Course listings with updates found:
http://www.cyberdriveillinois.com/library/isl/oclc/bydate.html

Registration online:
http://www.cyberdriveillinois.com/library/forms/wrkreg_o.html
Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
http://www.caxtonclub.org
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
http://www.vandercook.edu/archives/CAA.html
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html

Chicago Botanic Garden
http://www.chicago-botanic.org
Promotes gardens and gardening since 1890.

Field Museum
http://www.fieldmuseum.org
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
http://www.thehistorymakers.com
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
http://newberry.org/nl/newberryhome.html
Includes information on programs for the public and a calendar of weekly events.

2004

2005

•Executive Committee Minutes, 10/20/04

Present; Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao.
Visitor: Annie Armstrong

I. Approval of Minutes of Sept. 8, 2004 Meeting

The Minutes were approved with minor corrections. Weller made and Wiberley seconded the motion to approve them.

II. Old Business

A. Meeting with Chair of Lectures & Forums Committee: EC is continuing the practice instituted last year of meeting with chairs of faculty committees as a part of its oversight function. The first meeting of this fiscal year was with Armstrong, chair of Lectures & Forums (L & F). EC will meet with H. Robert Malinowsky, chair of the Appointments Committee, at its Nov. 10, 2004 meeting. The major topic of discussion was the setting up of a research colloquium series through L & F. The faculty endorsed the idea for such a series at the July 30, 2003 faculty meeting. It was decided that a series, one colloquium in the health sciences and the other in information sciences, will be presented in the spring of 2005. Case said that eventually four colloquia, two in each area, will be considered. L & F will submit a letter to the faculty explaining the goals of the research colloquia and soliciting suggestions for speakers. Typically at a research colloquium a single scholar or scholar-practitioner will give a discussion of his or her work, followed by questions. We will give preference to library practitioners rather than library school faculty. Wiberley pointed out that one goal of the series is to stimulate the invitation of UIC librarians to speak at such peer institutions as Texas A & M and Iowa State, both of which are noted for the scholarly productivity of their library faculty. We might also consider inviting librarians cited in the work of UIC faculty as well as those who cite UIC faculty. UIC teaching faculty in units that have common concerns with the discipline of library and information science might also be invited to address the library faculty. Case will monitor the expenses involved, which for an out-of-town presenter include travel and lodging, a modest honorarium, room rentals, and possibly a reception. She will check to see if there are any funds from the campus for such events.

We also discussed issues concerning the Nakata Lecture. L & F will seek input on topics and speakers. A follow-up from the last Nakata Lecture on Open Access was suggested as one possibility. These lectures must be related to government information. Possible speakers were suggested, and Case requested a short list of appropriate speakers from EC. The invitation should be made by early December since speakers at the level we seek tend to become booked well in advance.

Other issues discussed including whether L & F sees the need for at least one tenured member of the committee. EC will canvass all committees on this issue; if the decision is affirmative, this could be handled either by a Bylaws revision or more informally by instructions to Nominations & Elections as they put election slates together. Armstrong asked Case if the library will support teleconferencing events that are not free. She said that she would support them, or alternatively we can rent tapes of the events, though the latter course loses the opportunity for live interaction. Weller queried the timing of the announcements for some events, which can be so late that interested faculty cannot make arrangements to attend. Armstrong responded that in most such cases, L & F also receives the invitation little in advance of the event. In other cases, they will aim for announcements a month in advance with a reminder shortly before the scheduled event.

B. Review and update faculty webpages: This item arose from P & T chair Victoria Pifalo’s concern that some documents being maintained on the P & T webpage belong to EC and thus should be removed from the P & T webpage. Case pointed out that many of these documents concern the faculty as a whole and suggested a new separate webpage for such faculty documents. EC agreed that such a course of action makes good sense, but that it is necessary to determine or designate what body is responsible for the maintenance and updating of each document. Weller and Cullars will work with Pifalo in sorting out these matters of ownership. Zhao pointed out that it is not currently possible to go directly to the desired committee webpage from the faculty space without first going to the committees page and clicking on the appropriate committee.

C. Confirm 2005 EC meetings: Case reported that Jessica Canlas will schedule these meetings after dates for Steering Committee meetings have been set. The next faculty meeting will be on Dec. 15, 2004.

III. New Business

A. Review faculty meeting minutes of Sept. 15 for EC follow-up: The committee reviewed a draft of the Minutes, and Wiberley pointed out some errors that Cullars will correct. The main topic from the faculty meeting requiring EC attention is the item on a mentoring program for new faculty in the library. Case is considering a new subcommittee or task force on mentoring under the guidance of either P & T or EC. Cullars pointed out that, since EC contains faculty at the assistant professor level and P & T does not, it has a broader faculty base than P & T. Wiberley agreed that this is a good reason to have the new group come under EC’s jurisdiction. Case requested that mentoring be included on the EC agenda for November.

B. Change in P & T liaison procedures: EC voted to endorse a proposal from P & T that, as of August 2005, liaisons may be interviewed by librarianship review committees but not serve on them. This involved revising the sentence in the document, “Evaluation of Librarianship Committees,” approved by the faculty in 2002, so that, in principle #5, the phrase “liaisons…shall have no connection with the review committees” will now read “liaisons…shall not serve on the candidate’s review committee.”

C. Paucity of faculty webpages: Wiberley pointed out that the degree-granting departments make a practice of including webpages on the research of all their faculty. Weller reminded us that the procedure is simple: the faculty member sends his or her information to Ben Ramos in the Administrative Office, and he mounts it. Aside from the basic professional and research descriptions, faculty members may choose to include a photograph and/or link to their resumes. Such profiles could be useful in helping new faculty determine appropriate mentors to approach for guidance.

D. Official library response to Academy postings on library matters: the Steering Committee has discussed having a designated gatekeeper to monitor postings on Academy to determine which require an official library response and from whom. A related issue is when a librarian responds unofficially. If the topic is in no way library-related, this is normally not an issue. While recognizing that Academy is a non-library listserv, EC recommends that any librarian making a response on a library-related issue on his or her own initiative take into account that some readers will view them as representing the library. In responding to complaints, it is often possible to provide a broader context that will promote better understanding of the situations from which problems and misunderstandings arise. Case informed EC that a representative from the Office of Public Affairs will be available to help the library set strategic goals on communication and building a culture within the library on how to best present ourselves within the university community.

E. Updating faculty documents concerning appointments with/promotions to senior rank: Fiscella brought to our attention that the language in faculty documents is inconsistent in dealing with issues concerning initial appointments or promotions to senior rank (associate or full professor). The faculty documents need to be uniformly explicit as to the advisory role of the Appointments and P & T committees in such appointments or promotions at or to the senior levels. Fiscella volunteered to draft language for EC to bring to the faculty.

F. Limited access to faculty listserv: Weller informed the committee that sometimes non-faculty personnel have matters of interest for the library faculty but cannot send messages to the faculty listserv. It was recommended that such messages be sent to the faculty secretary, currently Cullars, who will forward them to the listserv if they are appropriate for faculty attention.

Since these meetings are consistently taking more than 90 minutes or are held to that only by postponing agenda items, the length of EC meetings will be extended provisionally from 9-11 AM, particularly while EC is meeting with chairs of faculty committees. Case adjourned the meeting at 11:a.m..

Respectfully submitted by


John M. Cullars
Faculty Secretary