University Library Information Bulletin

****** LIB-December 22, 2004 - #E-51 ******

2005 UIC Library Calendar For Sale

The UIC Library's 2005 calendar, featuring 14 historical photographs of the Library from its Navy Pier location to the present, is on sale in the Daley Library Administrative office. The price is $20. Contact lnaru@uic.edu for details.

December is TV2010 month in the Library!
This is the final week for TV2010 Month. The committee wishes to thank all that participated in the sessions.

Members of Team Vision 2010 are: Steve Brantley, Joan Fiscella, Jeanette Gawronski, Julia Hendry, Peter Hepburn, Francis Kayiwa, Jay Lambrecht, Linda Ling, Wenona Rhodes, Carol Scherrer, Mary Shultz, and Irene Williams

Community Letter from the Chancellor's Desk

December 10, 2004


Dear Colleagues:

With the first half of our academic year coming to an end and the holidays upon us, I write to update you on events at the University of Illinois at Chicago. Many good things have happened on our campus in the past few months and I am pleased to share some of the highlights with you, our friends and supporters who help to make our success possible.

We enjoyed yet another increase in the number of students applying to become freshmen this fall, but deliberately took a class not larger than we've been accepting in the past few years. With constraints of budget and space, we don't want to sacrifice the quality of what we can offer our students by accepting more than we can serve well. You may have read that many universities, in the Midwest and elsewhere, suffered severe drops in minority enrollment, for reasons that are unclear. I am happy to report that ours at UIC held up.

UIC now is home to the world's most powerful magnetic resonance imaging machine for human studies. Our new Center for Magnetic Resonance Research ushers in a new age of metabolic imaging that will help researchers understand the workings of the human brain, detect diseases before their clinical signs appear, develop targeted drug therapies for illnesses such as stroke, and provide a better understanding of learning disabilities. Central to the technology is a 9.4-tesla magnet, larger than any other human-sized magnet, built by General Electric. The magnet will show us how the human brain thinks, learns, fights disease, and responds to experimental therapies.

UIC has received several major grants for research projects related to public health and health behavior, among them:
         
· A five-year research project funded by a $13 million National Cancer Institute grant will explore the combined social, emotional, and physiological contexts of teen smoking. A multidisciplinary team of investigators from UIC and the University of Chicago will track the progression of smoking experimentation, including nonsmoking, to examine many factors that might influence behavior.

· The Illinois Prevention Research Center at UIC received a five-year, $4.1 million grant to help eliminate health disparities and create healthy communities through research, training, and sharing knowledge. The grant will fund the center's largest research project, aimed at preventing and controlling diabetes in Latino and African-American populations.· A three-year, $2.7 million grant will train a key group of public health research scientists skilled in disease prevention and disaster preparedness to address issues faced by public health departments in urban, high-risk environments. UIC, in partnership with the Chicago Department of Public Health and the Illinois Department of Public Health, will prepare scientists to lead public health research in the future.

UIC associate professor of African-American studies and history Barbara Ransby received the 2004 Lillian Smith Book Award for her latest work, Ella Baker and the Black Freedom Movement: A Radical Democratic Vision. The award, presented by the Southern Regional Council in collaboration with the University of Georgia, is the seventh honor the book has received, including the James A. Rawley Prize and the Liberty Legacy Prize from the Organization of American Historians and the Joan Kelly Memorial Prize for best book in women's history from the American Historical Association.

Luis Alberto Urrea, associate professor of English, has added to his extensive list of honors, receiving the prestigious Lannan Literary Award for non-fiction. The $125,000 award, presented by the Lannan Foundation, recognizes writers who have made significant contributions to English-language literature through poetry, fiction and non-fiction. He also has received an American Book Award, the Western States Book Award, the Christopher Award and the Colorado Center for the Book Award, and he was voted into the Latino Literature Hall of Fame.

UIC has been chosen as a partner in a new Center for the Mathematics Education of Latinos/as. The National Science Foundation awarded UIC a $2.96 million grant to help create a national center to improve mathematics education among Latinos. The center joins an elite group of 13 similar NSF centers in the country. Researchers from the College of Education and the mathematics department in the College of Liberal Arts and Sciences at UIC will work with teachers and families in Chicago Public Schools.

With a donation of a 1,400-volume collection of American Indian literature from Michigan real estate developer Irwin T. (Toby) Holtzman and his wife, Shirley, UIC's Richard J. Daley Library has moved into a position of prominence among academic libraries with important holdings in this field. The collection is marked by the excellent condition of materials dating from 1900 through last year. Thanks to the work of Professor Emerita LaVonne Ruoff, UIC has long enjoyed distinction in this field, distinction that has been the basis for our leadership, along with the Newberry Library, in the consortium of universities (Big Ten, University of Chicago, and UIC) that offers a program in Native American studies headed by Brian Hosmer, UIC associate professor of history.

If you get a chance to visit the campus, please explore the new Rebecca Port Faculty-Student Center on the first and second floors of University Hall. The stunning 4,000-square-foot center was funded by a $1 million donation from longtime campus benefactor Sidney Port and named for his late mother. Mr. Port said his aim was to encourage closer relationships between faculty and students and foster the type of intellectual exchanges "that can't occur in a crowd." A few minutes in the center will demonstrate that his vision has been realized.

My best wishes for a happy holiday season.

Sincerely,



Sylvia Manning          
Chancellor

On The ARL Server (Dec. 20, 2004)

NEW ITEMS ON THE ARL SERVER:

SPARC/ACRL Forum: In the Public Interest: Open Access and Public Policy, ALA Midwinter 2005
http://www.arl.org/sparc/meetings/ala05mw/index.html

Newly updated LibQUAL+™ Procedures Manual is posted on the project web site
http://www.libqual.org/Information/Manual/index.cfm

Online Lyceum Course: Professional Writing for Librarians, Jan. 24 - Feb. 4, 2005
http://www.arl.org/training/writing.html

SPOTLIGHT ON: University of Manitoba
The University of Manitoba honored war veterans on Canadian Remembrance Day with the unveiling of "Lest We Forget," an immense Web-based exploration of the Canadian wartime experience. The online documentary connects users to more than 10,000 scans of archived materials, including both textual sources and photographs, related to Canada during times of conflict. Archives & Special Collections worked for nearly two years on the development of this collection that will serve as a rich resource for scholars and the general public alike.
http://www.umanitoba.ca/libraries/archives/canada_war/

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

See the full ARL/OLMS 2004 calendar at
http://www.arl.org/olms/olms_cal.html

ARL at ALA Mid-Winter, Jan. 14-19, 2005, Boston
http://www.arl.org/arl/ala05m.html

Register for LibQUAL+(tm) webcast on Tuesday, Jan. 11, 2005: A Webcast Introduction to LibQUAL+(tm)
http://www.arl.org/training/webcast/libqualintro/

Half day workshops at ALA Mid-Winter: morning: LibQUAL+(tm) dimensions and total scores: How do they relate? and afternoon: Following up on LibQUAL+(tm): Focus groups, Jan. 18, 2005, Boston, Mass.
http://db.arl.org/qualquan/

ARL Workshop on Web Development with XML: Design and Application, Feb. 14-18, 2005 PLEASE NOTE NEW DATES! University of Virginia, Charlottesville, Va.
http://www.arl.org/arl/pr/web_dev_xml_05.html

Registration now open for Spring 2005 LibQUAL+(tm) survey
http://www.libqual.org/Register/index.cfm

Frequently Used Web sites:

UIC Library:

UIC Library Home Page:
http://www.uic.edu/depts/lib/

About the Library:
http://www.uic.edu/depts/lib/about/
Note:  This site is updated regularly.

CITY2000
http://www.uic.edu/depts/lib/resources/city2000/
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections
http://www.uic.edu/depts/lib/specialcoll/

Employee of the Month Award @ UIC Library
http://www.uic.edu/depts/lib/staff/employeeaward/

Library All-Staff Meetings
http://www.uic.edu/depts/lib/staff/ulib/allstaffmeetings

Library Faculty Committees:
http://www.uic.edu/depts/lib/about/facexec/

Library Hours:
http://www.uic.edu/depts/lib/admin/services/schedules/

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives
http://www.uic.edu/depts/lib/news/librarynews/

ULIB Search Engine
http://www.uic.edu/depts/lib/staff/ulib/previous/

Others:

CIC
http://www.cic.uiuc.edu
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops:
Workshop listings with updates (including online registration in each listing):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
www.crl.edu
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
http://www.niulib.niu.edu/ccm
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
http://www.idal.illinois.edu
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter:
(a bimonthly newsletter of the Illinois Library Association published February, April, June, August, October and December)
http://www.ila.org/pub/reporter.htm

ILCSO
http://www.ilcso.uiuc.edu
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Course listings with updates found:
http://www.cyberdriveillinois.com/library/isl/oclc/bydate.html

Registration online:
http://www.cyberdriveillinois.com/library/forms/wrkreg_o.html
Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
http://www.caxtonclub.org
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
http://www.vandercook.edu/archives/CAA.html
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):
http://www.chilibsys.org/ChiAreaLibCal/chilibcal.html

Chicago Botanic Garden
http://www.chicago-botanic.org
Promotes gardens and gardening since 1890.

Field Museum
http://www.fieldmuseum.org
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
http://www.thehistorymakers.com
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
http://newberry.org/nl/newberryhome.html
Includes information on programs for the public and a calendar of weekly events.

2005

• Library Faculty Minutes, 9/15/04
• CIRCWRKS Minutes, 11/09/04

Minutes of Library Faculty Meeting of September 15, 2004

Present: Annie Armstrong, David Austin, Nirmala Bangalore, Marjorie Bengtson, Douglas Bicknese, Deborah Blecic, Alex Bloss, Kenneth Carlborg, Mary Case, John Cullars, Bob Daugherty, Sandra De Groote, Jo Dorsch, Joan Fiscella, Li Fu, Helen Georgas, Emily Guss, Julia Hendry, Peter Hepburn, Julie Hurd, Susan Jacobson, Nancy John, William Jones, Bruce Kresnoff, Jay Lambrecht, Krystal Lewis, Firouzeh (Fifi) Logan, H. Robert Malinowsky, Richard McGowan, Kavita Mundle, Kevin O’Brien, Aimee Quinn, Ellen Schellhouse, Carol Scherrer, Helen Schmierer, John Shuler, Ellen Starkman, Lisa Wallis, Ann Weller, Lynn Hattendorf Westney, Steve Wiberley, Lisa Zhao

Others Present: Pat Bakunas, Dolores Barber, Mary Berta, Sara Blaszczak, Timothy Bogue, Daniel Enoch, Annie Marie Ford, Peggy Glowacki, Ruth Holst, Harvey Huie, Asha Limaye, Tammy Mays, Susan McClelland, Catherine Sauer, Kara Thompson, Ling Wang, Warren Webb

NOTE: An attempted phone hookup for Victoria Pifalo and Mary Shultz at Urbana failed.

Case called the meeting to order at 2:06 PM. She asked all present to introduce themselves.

I. The Minutes of the May 11, 2004 faculty meeting were approved as submitted; Weller moved and Daugherty seconding the motion to approve the minutes.

II. Old Business: None.

III. New Business
A. Faculty Governance Issues: Weller reported that she and Jones have been encouraged by the Executive Committee (EC) to repeat a seminar on faculty governance issues given to first year Resident Librarians for a range of new faculty. Such issues as membership in the UIC senate, serving on Senate committees, which is not restricted to current senators except for the Senate Executive Committee, the functions of the library EC, and how it interacts with other library faculty committees would be among the topics discussed. The faculty indicated that such a seminar in the fall semester would be welcome.

B. Voting for the Campus P & T committee: Wiberley, our out-going representative on this elected campus-wide committee, reminded the faculty that in October the UIC faculty will elect new members for this committee. They serve three-year terms and must be full professors with 100% appointments. The library is guaranteed one place on the committee; Weller is running uncontested for that seat.

C. Mentoring new faculty: Case led a discussion concerning approaches to mentoring new faculty as they join the UIC library faculty. While the library has in place programs to guide new faculty concerning the library’s expectations in terms of research, publication, and service and has mechanisms in place to foster such faculty development, there is no systematic mentoring as to how a new faculty member fits into his or her department, the library as a whole, and the university community beyond whatever advice the department head and other members of the library may offer. Case raised the question as to whether a more formal mentoring program is needed. Armstrong reported that there is a campus mentoring program; perhaps the library could pattern more formal mentoring activities on this.

Weller spoke about the monthly research brownbags and pointed out that faculty may give rehearsals of future presentations there and benefit from their colleagues’ critiques. Jones pointed out that there is also a distinction between mentoring and coaching; a coach helps the new recruit set goals and develop them more independently. Georgas said that a more systematic guide to research topics is needed. Jacobson recommended a general orientation both to the new faculty member’s specific position and to the broader organization of the library. Quinn expressed the desire for mentoring on time management and elected faculty committee service. Enoch commended the kind of valuable day-by-day orientation to practical matters that he had received from Bloss in the Acquisitions Department. Holst said that academic professionals also would benefit from mentoring and could themselves contribute in such areas as the development of teaching expertise.

Case said that she will ask Ford to chair a group to investigate whether the library’s current orientation activities are adequate. Case also said that she will appoint a task force to look at mentoring of new faculty. Would senior librarians be willing/have the time to take on mentoring responsibilities? Weller suggested having Case call for volunteers among senior faculty to act as mentors. John pointed out that some senior faculty have not posted their CVs on the library’s faculty webpages and do not systematically report their activities and accomplishments in LIB. She suggested a discussion in EC and/or P & T on making the expertise of senior faculty more accessible to junior faculty. A show of hands indicated that Case’s concerns for the development of better mentoring strategies are seconded by the library faculty and academic professionals.

D. Library 2010 planning initiative: Case appointed Scherrer and Hepburn co-chairs of a committee consisting of Lambrecht (the champion) Brantley, Fiscella, Linda Ling, Jeanette Gawronski, Hendry, Kayiwa, Wenona Rhodes, Shultz, and Irene Williams. Scherrer presented the charge of the committee: to develop a “map of the future" in terms of planning and vision. The committee will invite every person who works in the library to participate, including the support staff, throughout the coming year. Issues to be discussed include where the library will be going in the next five years, what influences it will experience, what opportunities will arise, what challenges must be faced, and what sort of framework should be put in place to help us decide appropriate courses of action to pursue and when.

E. Open Access Issues: Case opened the discussion by pointing out that Open Access (OA) is now a national issue; it is proposed that any scholar with National Institute of Health (NIH) funding be requested to publish the results of the publicly funded research in a publicly archived repository such as Pub Med Central rather than in commercial journals within six months. She sees two issues for the UIC library: how to approach the teaching faculty on OA and how to move library publications toward OA. The library’s Institutional Repository Task Force (IRTF), chaired by Weller, is already considering collaboration with both library and teaching faculty in posting their publications on an OA website. There are two models of OA, one with all publications freely accessible, and the other with backfiles freely available to the public after six months to a year. This second model is followed even by a number of commercial publishers, who require subscriptions to the most current materials. Libraries wonder whether most faculty will wait to have access to these materials.

OA is a problem for association publications, whose subscription revenues frequently account for up to 50% of the associations’ revenues. ALA is also concerned with the potential financial loss in terms of memberships if its journals that are supplied as a part of membership dues become OA. ALA, however, has endorsed international protocols in favor pf OA, which makes their non-compliance particularly awkward. Another vital issue is whether and how publication in OA sources will be viewed for P & T evaluations and related decisions. Institutional rewards systems are slow to accept change. Case said that provosts of the CIC institutions will be discussing issues of scholarly communication in an October meeting. Library directors need commitments from their provosts to institute effective concrete measures. If OA initiatives are to work and have lasting value, key players in academia must become and remain committed to he OA enterprise. Librarians can bring added value to the process of scholarly publishing by aiding in the creation of editorial policies and approaches to such problems as plagiarism and by the perpetual archiving of OA materials. Case plans to set up a scholarly communications committee that will interact with the Provost and the teaching faculty. Holst suggested that Lectures and Forums set up an opportunity for wider library discussion of these issues.

IV. Committee Reports: Committees A-G submitted written reports in advance. These reports are appended to these minutes. Some additional information was provided at the meeting.

V. University Librarian’s report:

Mary Case, who joined the faculty as University Librarian and Professor on July 1, introduced new faculty/academic appointments and promotions:
Julie Hurd was promoted to Full professor at the August Board of Trustees Meeting; Jessica Canlas and Laura Castillo began as Assistants to the University Librarian on July 1 and July 5, respectively; Circulation Librarian Robert Daugherty became Acting Catalog Librarian as of Aug. 16; Roberta Dupuis-Devlin became Archival Operations & Reference Specialis tas of Aug. 1; Emily R. Guss joined the faculty as Visiting Head, Access Services & Visiting Assistant Professor, on Aug. 1; Firouzeh (Fifi) Logan became Reference Librarian & Assistant Professor on Aug. 2; Susan McClelland became Program Coordinator: Education & Outreach on Sept. 16; Richard McGowan became Assistant Information Services Librarian & Assistant Professor on Aug. 16; Ellen Schellhause began as the Rockford Health Sciences Librarian & Assistant Professor on June 16; Helen Schmierer began as Assistant Catalog Librarian & Clinical Professor on Aug. 1; Lisa Wallis became Assistant Information Services Librarian & Assistant Professor on July 1. The following are non-tenure track visiting faculty appointments: Dolores Barber, Professional Library Associate & Visiting Instructor, as of Aug. 16; Kenneth Carlborg, Visiting Assistant Catalog Librarian & Visiting Clinical Assistant Professor, on Aug. 16; Harvey Huie, Professional Library Associate & Visiting Instructor, on Au. 16; Sallie Klipp, Visiting Assistant Health Sciences Librarian & Visiting Assistant Professor, on Aug. 30; Bruce Kresnoff, Visiting Assistant University Archivist Librarian & Visiting Assistant Professor on Aug. 26; and Sharon Silverman, Professional Library Associate & Visiting Instructor, as of Aug. 16; Kristina Howard began as a first year Resident in Information Services as of Aug. 16; Sara Blazczak, Systems, Mark Costa, Reference, Kristin Hitchcock, Information Services, Henry Owen III, Documents, and Rachel Shaevel, Reference, became second year Residents on Aug. 16, 2004.

Case discussed the closing of the library and east campus earlier that week due to the bursting of a water main with subsequent flooding and power outage in Daley and the adjacent lecture centers. The campus and the library reacted swiftly and effectively; Physical Plant staff provided praiseworthy service. The library’s pumps worked well, though there was flooding of up to six inches in some areas of the basement where materials are stored, as opposed to up to four feet of water in some of the lecture centers. Materials from the City 2000 collection or the Daley Archives that were affected are being freeze-dried. The library was totally without power for only about 90 minutes.

The state budget for the library is $15,375,000 of which the library had to give back $238,000. The Provost gave an additional $535,000 for collections. It is not yet known whether there will be a mid-year rescission. Salary increases come from internal reallocation; there were no new funds for raises from the campus. The Provost hopes to be able to give the library $200,000-$300,000 more than the usually awarded $720,000 per year from Indirect Cost Recovery (ICR) funds from UIC grants. The library’s operations budget is $1 million for FY05; it was $2.4 million three years ago. The savings account initiated by Sharon Hogan is available for supplementing campus allocations. Case pointed out that where the University spends its money reveals its priorities. Interim Librarian Nancy John made a case for the library that sheltered us from major cuts over the past two years. It is the library’s responsibility to demonstrate that it deserves such protection by functioning in an effective and efficient manner, working optimally to address the information needs of the campus. We must set priorities to improve the physical layout of he library by looking at our options and choosing the best of these. The Digitization Lab on the 4th floor is near completion; the restructuring of the Microforms area now on the 2nd floor will be finished in October; the Oasis on the 1st floor funded by a donor, Mrs. Gladys Casper, should be done in December. (The campus matches such charitable donations.) Consultants have identified $17 million in deferred maintenance for the Daley Library, of which $9 million is classified top priority. The campus has made deferred maintenance its priority for capital projects this year, if a capital budget is approved by the State legislature. At LHS, the installation of compact shelving will begin in the basement in December. A new reference desk will open at LHS in September or October. The RML will move in six to nine months. There is a proposal for a new Learning Resources Center in LHS. A new medical building is being planned for Rockford, which will include space for the site library. The Science Library may gain space in SES when a new science building is completed in 2008. Another and preferable possibility is bringing the science collections into an expanded Daley Library, when and if it receives an annex to house Special Collections as well as other library collections.

Case adjourned the meeting at 3:50 PM.

Submitted by
John Cullars, Faculty Secretary
October 8, 2004

Appendix: Committee Reports
1. Appointments Committee Report
The newly elected members of the Appointments Committee for 2004-06 are Deborah Blecic, Alex Bloss, Robert Daugherty, and Jay Lambrecht. The continuing members are H. Robert Malinowsky, Carol Scherrer, and Lisa Zhao, all through 2005. Past chair John Cullars has called an organizational meeting for Friday, Sept. 10, to elect a new chair and discuss interview strategy.

John Cullars
Past chair
Submitted August 31, 2004

2. Executive Committee Report
University Librarian Mary Case joined the committee as chair in August. Helen Georgas was elected in a special election to serve out the second year of Scott Collard’s term. John Cullars was elected as faculty secretary, and Stephen Wiberley and Lisa Zhao were elected for two years terms on the committee. Continuing members are Joan Fiscella and Ann Weller. Since the May faculty meeting, the committee was largely concerned with preparing issues concerning faculty for Mary Case, in her role as Dean of the Library Faculty. The committee discussed these issues with her in the two meetings since her arrival. Matters requiring speedy action on her part were discussed at the July meeting and matters of a more long-term or theoretical nature at the August meeting.

The committee wishes to thank Nancy John for her contributions during over two years as Interim University Librarian and chair of EC.

Submitted by
John Cullars
Faculty Secretary
August 30, 2004

3. Faculty Development Allocations Committee
Report – Sept. 15, 2004

To: Library Faculty

From : FDAC Committee

Deborah Blecic, Chair; Steve Brantley, Mircea Stefancu
Date: Sept. 15, 2004

Professional development fund levels are the same in FY05 as they were in FY04:
Tenure-track faculty: $1,750
Clinical faculty: $1,250
Academic Professionals: $1,000
Full-time visiting faculty: $ 750

As was done last year, tenure-track and clinical faculty should submit fund requests to the FDAC Committee. Academic Professionals and visiting faculty should submit requests directly to the University Librarian.

Requests for funds may be submitted until June 1,2005 and funds must be expended by June 30, 2005. When submitting a request, please address it to all members of the committee. Requests for several expenditures may be grouped together in one e-mail.

The FDAC webpages will soon be updated to reflect the guidelines for the coming year and the approved equipment list.

Aug. 31, 2004

4. To: Library Faculty
From: Anne Armstrong, Chair, Lectures and Forums Committee
Re: Report to Faculty

The Lectures & Forums Committee (Anne Armstrong, Patricia Bakunas, Mark Costa, Julia Hendry, Peter Hepburn, Krystal Lewis, Stephen Wiberley) elected Anne Armstrong Chair at its organizational meeting on Aug. 31.

Since the last faculty meeting on May 11, 2004, the committee has planned and hosted the following events:

June 10 ARL Webcast, Institutional Repositories: Revealing Our Strengths (co-sponsored by the Library's Institutional Repositories Task Force)

July 7 ALA Annual Conference Brown Bag

July 20 Protection of human subjects CE, presented by Nancy John and Ann Weller

Aug. 18 "Book Jacket Imagery as a Cultural Resource: A Digitization Project with the H. D. Carberry Collection of Caribbean Studies," presented by Nancy Cirillo (Associate Professor, English), Nancy John, and Ellen Starkman

Scheduled for Sept. 1 is a Walking Tour of the East Campus conducted by Fred Beuttler, Associate University Historian.

Scheduled for Sept. 2, 2004 is a talk by William Hersh, Department of Medical Informatics & Clinical Epidemiology, Oregon Health & Science University about the Text Retrieval Conference (TREC) Genomics Track

Upcoming events (dates have not been set):
Tour of the Center for Research Libraries
Talk by Keith Michael Fiels, ALA Executive Director
Speaker from the University of Illinois Press
Workshop on grant writing
ALA Midwinter conference brown bag
Presentation by Julia Hendry on Hull House collections book (pending publication)

The committee also drew up a timetable and checklist related to the planning and conduct of the Nakata Lecture and associated events.
5. Date: Sept. 15, 2004

To: Library Faculty
From: Nominations and Elections Committee
Krystal Lewis (chair)

Re: Report to the Faculty of Activities since May 2004

Members of the 2004-05 Nominations and Elections Committee are Anne Armstrong, Sandra De Groote, and Krystal Lewis.

Due to the resignation of Scott Collard, the Nominations and Elections Committee held an expedited election for a tenure-track faculty member to serve the remainder of his term (2003-05) on the Executive Committee. On July 12, 2004, Helen Georgas was elected to this position.

6. University Library Promotion and Tenure Committee

Report for Faculty Meeting, Sept. 15, 2004
As requested at the 4/29/04 Promotion and Tenure Committee meeting, the officers of the committee (Fiscella and Pifalo) and full professors (Hurd, Malinowsky, Weller, and Wiberley) met with University Librarian, Mary Case to discuss the significance of the committee’s work and the committee’s structure, key documents, and pending issues.

Initial preparations were made for committee activities for the coming year. The first meeting was held on 8/31/04.

Submitted by
Victoria Pifalo
Chair
9/1/04

7. Date: Aug. 18, 2004

To: Library Faculty

From; Teaching Support and Documentation Committee
Joan Fiscella, chair 2003-2004

Re: 2003-2004 Annual report

2003-2004 members: Sandy De Groote, Jo Dorsch, Joan Fiscella (chair), Helen Georgas

2004-2005 members: Anne Armstrong, Sandy De Grotte, Joan Fiscella, Helen Georgas (chair)

TSDC supports professional development of teaching librarians through creation and maintenance of documentation processes and through seminars. It offered three sessions during 03-04, a workshop on teaching, an overview of documentation for recently hired teaching librarians and a session on the teaching portfolio and the philosophy statement.

Over the last several years, TSDC has been exploring possibilities to better track the range of teaching that librarians do. The purposes for tracking are to have an accurate count for statistics purposes, to provide data for other administrative purposes, and to offer a context in which individuals can situate their own work. A fully developed system may be used to schedule sessions as well. During 2003-2004, in consultation with department heads, Executive Committee, Promotion & Tenure and the Faculty, TSDC developed forms and categories appropriate to teaching activities. The Systems group is currently working with TSDC to translate the forms into a database that would be used more widely across the library to track multiple kinds of statistics necessary for institutional reporting.

TSDC also drafted a committee document that captures an assortment of activities related to teaching done by all sites of the UIC Library. “Library Activities Related to Teaching” could be used as context for individual and departmental teaching and teaching support. As soon as the committee finalizes the document, it will be added to the committee’s website.

The Executive Committee met with members of TSDC to learn more about the Committee’s work.

CIRCWRKS Minutes for the meeting of Tuesday, 9 Nov. 2004

Participants: O.Daniels, R.Daugherty (minutes), S Gogo-Madsen, E.Guss, P.Hunter, T.Mantzakides, G.Odegaard(chair), J.Sanders, K.Kilian, O.Daniels, B.Redding, E.Starkman, C.Waters.

1. Approval of minutes of October meeting; Joel Sanders will send to ULIB.

2. CIRCWRKS Webpages: T.Quesada is working on these to add agendae and minutes. These are not 'public' pages.

3. Circulation Services Webpage (new): the URL was sent out last week. www.uic.edu/depts/lib/circulation/index4_new.shtml -- it's still in process. E.Starkman is woring on patron name/address update form, not an add form. Please look at it when the URL is distributed. ERQ approval may be needed for some parts of this.

4. Journal Circulation: beginning 3 January, journal circulation and related transactions (billing, missing pages, etc.) migrates from Res/Per Desk to the Circulation Desk.

5. Patron Records: L.O'Leary has completed some training that should help with more timely and accurate loading of data. There are some staff training issues, including the need for standards for manual adds and updates (and the use of pop-up notes).

6. Damaged item status: such items need to be set to LOST - LIBRARY APPLIED and sent to the Catalog Department to be withdrawn and discarded. Damaged serials (missing issues, missing pages) are handled differently than monographs.

7. Suspension warning letter for alums: has been referred to Lib.Admin. Daugherty will follow up.

8. UB problems: ILCSO Office and colleagues at other ILCSO libraries have suggestions for some of these. ILCSO troubleshooting document is at http://office.ilcso.illinois.edu/Docs/ub_trouble.html

9. PDQ matters: interest in having more of the routine, standard forms available on-line -- perhaps even with on-line submission of them; PromptCat Task Force, to implement OCLC's shelf-ready program, has met -- aiming for January 2005 implementation; plan for next steps in deletion of long-missing items not yet in place.

10. Unit reports/questions: UIUC matrices have been fixed by Odegaard. LHS-R's inconsistent experiences with modifying due-dates should be reported to Lib-Sys. T.Mantzakides will meet with LHS-C colleagues to review billing procedures.

11. G.Odegaard announced plans to retire 1 Nov. 2005

12. Next meeting: 14 Dec 2004 at LHS.

rad: 13 Dec 2004
rev: 14 Dec 2004