University Library Information Bulletin

LIB-February 9, 2005 - #E-06

Library Faculty Meeting
The next library faculty meeting will be Mar. 30, 2005, from 11:30 AM to 1:00 PM in room 713 of the Student Union East (the former CCC).

Nominations for Student Leadership and Service Awards
Nominations are now being accepted for the Chancellor's Student Service Award (CSSA) and the Eugertha Bates Memorial Award. Chancellor's Student Service Award (CSSA): Please nominate students who have had a positive impact, through exceptional volunteer service either on or off campus. Nominations should be based upon significant and outstanding contribution(s) and participation in an organization, project, individual effort or committee membership. Nominees must be in good academic standing and students may nominate each other. The CSSA ceremony will be held at 5:00 p.m., Wednesday, Apr. 13, 2005, in the Illinois Room located in the UIC Student Center East. Recipients, their family, friends, and nominators are welcome to attend. Students attending the ceremony will be individually recognized.

Eugertha Bates Memorial Award: Please nominate students for the Eugertha Bates Memorial Award. Ms. Bates was a staff member who died in December 1989 after a lengthy illness. This award was developed to recognize her personal and professional contribution to the UIC community. The Eugertha Bates Memorial Award is given to honor a student whose volunteer activities in a campus and/or community setting demonstrates a significant level of caring, dedication, and selfless commitment to others. Undergraduate and graduate students are eligible for this award. The award recipient will be recognized at the Chancellor's Student Service Award ceremony on Wednesday, Apr. 13, 2005, in the Illinois Room located in the UIC Student Center East.

When nominating a student for any of the awards, please describe both the nature and value of the student's contribution(s) on the nomination form. Please use one form per nominee. Completed nomination forms should be returned by Friday, February 18, 2005 to Student Leadership Development and Volunteer Programs, M/C 330, 750 S. Halsted, Chicago, IL 60607. The form is available on-line at http://www.vcsa.uic.edu (Click on Student Development Services and then click on Student Leadership Development and Volunteer Services).

Thank you for your time, interest, and support of our students' volunteer and leadership experiences.

Library Advocacy: What's it all About?
The LIBRAS Spring Program
Friday, Feb. 18, 2005, 10:00am - 3:00pm
Metropolitan Library System
224 South Michigan Avenue, Suite 680
Chicago, Illinois

Come and learn:

Our program will feature:

Refreshments and a buffet lunch will be served

Please register for this program by e-mailing Larry Wild at lwild@judsoncollege.edu

Directions to Metropolitan Library System are at
http://www.chilibsys.org/CE/directions.html

ICCMP Hosts eBooks Conference
The Illinois Cooperative Collection Management Program (ICCMP), Southern Illinois University Edwardsville, and McKendree College are pleased to announce the eBooks in Illinois Academic Libraries Conference.

The conference will be held at the Chancellor Hotel and Convention Center in Champaign on the afternoon and evening of Mar. 7, 2005 and the morning of Mar. 8, 2005. Conference room rates of $59 + tax are available at the hotel.

Registration is free, but early registration is encouraged. Until Feb, 18, 2005, registrations will be limited to two persons from each academic or research library, academic library consortia, regional library system, and graduate library school in Illinois. Other registrations will be taken until Feb. 28, 2005, or the maximum attendance number is reached.

The conference will feature ebook experts speaking on such topics as: an industry overview; readers and formats; acquisition, access and integration with print resources; standards; free vs. commercial texts; university press projects; and the promotion of digital resources.

A vendor fair and individual vendor showcases (which will be open to anyone) will take place on Monday between 1:30 p.m. and 5:30 p.m.

On Monday evening, registered participants will share dinner and a discussion of consortial acquisition and management of ebooks. Attendance prizes provided by the vendors include ebooks and reading devices. 

The conference website will detail the schedule, speakers and vendors as they are confirmed.  

The registration form is available online.

On The ARL Server, Feb. 7, 2005

NEW ITEMS ON THE ARL SERVER:

SPARC E-News, December 2004 - January 2005

SPARC Open Access Newsletter, issue #82

2005 Service Quality Evaluation Academy Now Accepting Nominations

ARL/ESRI GIS Webcast: Participant Questions Now Available

MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

See the full ARL/OLMS 2005 calendar

ARL Workshop on Web Development with XML: Design and Application, Feb. 14-18, 2005 University of Virginia, Charlottesville, Va.

Leading Change Institute, Mar. 15 - 16, 2005, Chicago, Ill.

ACRL preconference workshop, Outcome Assessment Tools for the Library of the Future: Measuring Service Quality (LibQUAL+™) and the Impact of Networked Electronic Services (MINES), Apr. 7, 2005, Minneapolis, Minn.

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

IOUG Workshops
Register online. Fees are $10 for IOUG Institutional or Personal Members (per registrant).
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

• Executive Committee Meeting, 01/12/05

Present: Mary Case (chair), John Cullars (secretary), Joan Fiscella, Helen Georgas, Ann Weller, Steve Wiberley, Lisa Zhao.

I. Approval of Minutes of December 1, 2004 Meeting
The Minutes were approved as amended, with Weller presenting and Fiscella seconding the motion.

II. Old Business
A. Meeting with Chair of Teaching Support & Documentation Committee (TSDC): EC is continuing the practice instituted last year of meeting with chairs of faculty committees as a part of its oversight function. The TSDC’s chair Georgas is a member of EC. An ongoing concern of EC’s in meeting with elected faculty committees has been the discussion of having at least one tenured member on committees. This provision is both to allow untenured faculty more time for research and publication and to benefit from the expertise of senior faculty. There is no Bylaws requirement for a tenured member; currently Fiscella is the only tenured member of the committee. Given the teaching at LHS and its sites, EC also recognizes the need for health sciences representation on TSDC each year. Georgas reported that TSDC will offer three seminars, one, an overview of teaching documentation, the second on the teaching philosophy and portfolio, and the third on curriculum development, to facilitate the articulation and documentation to the campus of the types of teaching librarians do. The committee will remind department heads of their responsibility to make sure that peer review of teaching is a part of the annual librarianship review for those librarians with a major teaching focus. The committee is starting to look more at library-wide teaching practices and curriculum in addition to individual librarian teaching efforts. TSDC is also working with Ellen Starkman and Lisa O’Leary on the preparation of a database to keep statistics on the various types of teaching done by librarians. Case reported that, at a recent Deans Council, Clark Hulse, Dean of the Graduate College, indicated that the library has more external non-credit courses (58) for Continuing Education than any other college. This includes online courses as well as traditional courses for non-UIC patrons. The EC has asked the committee to reexamine its overall charge with an expanded scope of issues related to teaching. Most degree-granting schools have separate curriculum committees; should the library go that route rather than having this function subsumed under the mission of TSDC? If not, will that committee need to be enlarged?

B. Update on Nakata Lecture: Case discussed different speakers and topics that EC has been considering for the Nakata Lecture. We are looking at such topics as Open Access, government information policy, and health sciences informatics. Four possible speakers have been identified. If the Nakata Lecture is to be given in the spring, we must move on this quickly.

C. Proposal for multi-year clinical appointments: as currently defined, clinical faculty contracts must be renewed annually. This can cause difficulty in recruitment since many desirable candidates will not wish to relocate with no guarantee of employment beyond one year. Sometimes the spouses of tenure-track faculty are offered clinical contracts, and the lack of guaranteed continued employment may jeopardize such hires, particularly at Urbana or Springfield, where there are fewer opportunities for employment than in Chicago. Weller informed us that this concern has been on the agenda of the Senates Council for years and that it is not certain if the Board of Trustees would authorize multi-year contracts. Wiberley felt that, regardless of protestations to the contrary, the proposal would undercut tenure and should be resisted. Case said that the draft suggests that there would be very limited conditions under which a multi-year contract would be granted and may apply to the clinical faculty in the library. EC decided to take no public stance at this point but to revisit the issue as need be.

D. Residency program wrap-up discussion: Case announced that she has received a number of thoughtful comments following the discussion at the faculty meeting of December 15. These discussions show that there is a wide variety of opinions on what Residents expect of the program. She has decided to suspend the Residency program for the coming year and to set up a task force, which will report by the fall, to investigate what the program should be and what it should be doing. The further question arose of whether Residents should be included on faculty committees. The consensus was that they might be admitted to some committees, though not EC or Nominations & Elections, in much the same way as ALA allows interns to its committees.

E. Mentoring Task Force: Cullars reported that the task force has not met or conducted business since he presented its charge and recommendations at the faculty meeting of Dec. 12, 2004 due to the holidays and absence of members of the task force from the library in early January. The remaining part of the task force’s charge is the preparation of guidelines for mentors and mentees. He will have a draft by the February EC meeting. It was further suggested that the faculty send updated information on their research to Ben Ramos to update their website entries. This up-to-date information will help those seeking mentors.

III. New Business
(Because this meeting had to end by 10:30, the issues below were only briefly addressed, and some may be revisited at a later meeting.)

A. EC debriefing of faculty meeting issues: EC looked at the draft minutes of the December 15 faculty meeting to identify any issues that required its action or oversight. Two such were the creation of a Scholarly Communications Committee, which will be placed on the agenda of the February meeting, and how to deal with the Residency and Professional Associates programs, which is on the agenda for the current meeting.

B. Faculty issues arising from 2010 discussions: Fiscella pointed out that most of the discussions led by the 2010 task force dealt with programmatic rather than specifically faculty-related issues. The EC agreed with Fiscella that a discussion by the TV2010 Task Force with library faculty on faculty issues would be useful. Fiscella will convey this to TV2010 co-chairs Scherrer and Hepburn.

C. Memos on faculty awards from Provost Tanner: The Provost circulated documents on the UIC Award for Excellence in Teaching Nominations, the UIC Distinguished Professorship Nominations, and the University Scholar Awards, which have deadlines of February 11 for nominations. While both associate and full professors are eligible for consideration for the University Scholar Program, the stated criterion that Distinguished Professors meet “the highest level of attainment in the field” presupposes full professors. Case sought the committee’s input as to whether the library should put forward the names of any of its faculty. It was suggested that TSDC look for appropriate librarians to nominate for the teaching award next year since there is insufficient time before the February deadline to select a librarian and provide the required documentation.

IV. Other: Case will ask Jessica Canlas to schedule the next faculty meeting in March or April and to reschedule the March EC meeting since she will not be available on March 2.

Respectfully submitted by


John M. Cullars
Faculty Secretary
Jan. 25, 2005;
Approved Feb. 2, 2005