University Library Information Bulletin

LIB-February 16, 2005 - #E-07

Faculty Governance Seminar
Faculty Governance SeminarThe Lectures & Forums committee invites you to join Ann Weller and Bill Jones as they discuss faculty governance at UIC and in the greater academic community. Ann and Bill will also explore the library's active participation in the faculty governance process and how it has contributed to the increased visibility of the library to the faculty community.

The seminar will be held on Wednesday, Feb. 23, 2005 in 603 Student Center East (CCC), from 11a.m.- 12:30 p.m.

Spring 2005 Arts, Architecture and Humanities (AAH) Competition
The Office of the Vice Chancellor for Research is pleased to announce the Spring 2005 Arts, Architecture, and Humanities (OVCR-AAH) Competition.

The OVCR Arts, Architecture, and Humanities (OVCR-AAH) competition awards grants of up to $5,000 a year to UIC tenured and tenure-track faculty.

OVCR-AAH awards support diverse research projects, including those leading to scholarly publications, exhibitions, performances, competitions, and external grant applications. Funds can be used in a variety of ways: for example, purchasing equipment, travel to do research, and either initiating or completing a research project. Full or part-time course release during a semester may be awarded only for exceptional proposals.

DEADLINE: MONDAY, APRIL 4, 2005

Amount of award: up to $5,000

Grant period: July 1, 2005 to June 30, 2006 OR, when applicable: twelve consecutive months beginning on the IRB approval date.

Proposals should be delivered to the Institute for the Humanities, lower level Stevenson Hall.

OVCR-AAH application guidelines and forms are available online.

To receive a copy of OVCR-AAH materials directly, call 312-996-6354. Questions should be directed to the Institute for the Humanities,312- 996-6354, fax 312-996-2938, huminst@uic.edu.

STILL TIME TO REGISTER

OLMS Training Institutes
Leading Change Institute
March 15-16, 2005
Chicago, IL

Institute Description:
Navigating change is now a constant feature of library leadership. Whether they’re carefully planned or suddenly imposed by external forces, new demands and expectations challenge us to rethink our strategies and priorities. Exploring classic theoretical models as well as practical tools, this Institute offers you a chance to gain insight into your own responses and learn what you can do to guide others through the processes and emotions associated with change.

This Institute is not just for managers and administrators! If you are responsible for leading a project, committee, or task force, you will discover ideas and skills you can apply. Some of the competencies you will gain or enhance by attending include:

Facilitator:
Melanie Hawks, ARL/OLMS Program Officer for Training and Leadership Development

Registration Fee:
ARL Members: $350
Nonmembers: $450

Register two or more participants from your institution for the same public training institute and receive a 15% discount on each registration fee!

IACRL Publication Citations
Kate Joswick, Editor of IACRL Newsletter, is preparing the bibliography of publications by Illinois academic librarians for the spring issue of the IACRL newsletter. If you or a colleague has published a book, chapter, or article recently (sorry, no book reviews), please send it to:

The reference will appear in the bibliography in the printed newsletter and will also be posted on the IACRL website.

Thank you for sharing--your fellow librarians enjoy reading about your research projects.

Deadline for submission is Friday, Feb. 25, 2005.


On the ARL Server (Feb. 14, 2005)

NEW ITEMS ON THE ARL SERVER:

Teaching, Learning, & Research: Libraries and Their Role in the Academic Institution, Mar. 1, 2005, 3-4:30 p.m. EST (12 noon-1:30 p.m. Pacific) This exciting webcast looks at the vast role that libraries play in research and education and the question of how we can best impact the academic environment.

SPARC - ACRL IR Workshop: Building a Successful Institutional Repository: An Introduction for Smaller Libraries Workshop, to be held at the ACRL 12th Annual Conference, Apr. 8, 2005, Minneapolis, Minn., stresses the "how-to" and working within limited resources.

SPARC response to NIH Policy: SPARC led the Alliance for Taxpayer Access in a critical response to the final National Institute of Health policy on Enhancing Public Access. The response included a press release and letter requesting the U.S. President's Cabinet Secretary who manages the agency to attend to the policy's execution and review.


MEETINGS AND PROFESSIONAL DEVELOPMENT OPPORTUNITIES:

See the full ARL/OLMS 2005 calendar online.

ARL Workshop on Web Development with XML: Design and Application, Feb. 14-18, 2005 University of Virginia, Charlottesville, Va.

Leading Change Institute, Mar. 15- 6, 2005, Chicago

ACRL preconference workshop, Outcome Assessment Tools for the Library of the Future: Measuring Service Quality (LibQUAL+™) and the Impact of Networked Electronic Services (MINES), April 7, 2005, Minneapolis, Minn.

Frequently Used Web sites:

UIC Library:

UIC Library Home Page

About the Library
Note:  This site is updated regularly.

CITY2000
A collection of photographs from more than 2000 photographers spending 366 days canvassing the city and chronicling its people, places and personality.

Daley Library Special Collections

Employee of the Month Award @ UIC Library

Library All-Staff Meetings

Library Faculty Committees

Library Hours

Library News: The Library's Electronic Newsletter on Acquisitions and Initiatives

ULIB Search Engine

Others:

CIC
An academic consortium of twelve major teaching and research universities in the Midwest.

CLS Workshops (including online registration)
UIC staff interested in attending any workshop must first secure permission from their supervisor to attend and justify why the library should pay for their participation. The request requires review by the University Librarian, who will make the final decision.

CRL
A consortium of North American universities, colleges, and independent research libraries acquiring and preserving traditional and digital resources for research and teaching, making them available to member institutions through interlibrary loan and electronic delivery.

ICCMP
Works to meet the diverse information needs of faculty, students, and other library users in Illinois by encouraging cooperative library activity in order to make the best use of resources.

IDAL
Building a collection of full-text and full-image electronic resources that support instruction, study, and research by students, faculty and staff in all eligible Illinois institutions of higher education.

ILA Reporter (a bimonthly newsletter of the Illinois Library Association)

ILCSO
Enhances and expands access to and effectively utilize information resources through collaborative partnerships among ILCSO members and with the Illinois Library community.

Web sites You Should Know About

Caxton Club
Includes information of current area exhibits, special library programs and events of bibliographic interest and speaker schedules for members luncheons/dinners.

Chicago Area Archivists
Includes information on programs and events taking place at archives and manuscript repositories in the greater Chicagoland area.

Chicago Area Librarians' Calendar (published by the Chicago Library System):

Chicago Botanic Garden
Promotes gardens and gardening since 1890.

Field Museum
An accumulation and dissemination of knowledge, and the preservation and exhibition of objects illustrating art, archaeology, science and history.

HistoryMakers
Committed to preserving, developing and providing easy access to an internationally recognized, archival collection of thousands of African American video oral histories.

Newberry Library
Includes information on programs for the public and a calendar of weekly events.

2005

° Cirwrks Minutes, 1/11/05
• Steering Committee Meeting, 01/26/05

Circwrks Minutes -Jan. 11, 2005

Attendees: Ora Daniels, Bob Daugherty, Gail Davis, Sherry Gogo Madsen, Emily Guss, Pia Hunter, Gladys Odegaard (convener), Kathy Kilian, Tom Mantzakides, Jeff Loftiss, Lisa O’Leary, Barbara Redding, Joel Sanders

1. Minutes from January meeting were reviewed and Sherry asked that corrections needed be sent to her by Friday (Jan 14th).


2. Joel Sanders is going into the LTA III Circ position at LHS.

3. Journal circulation has been transferred from the Reserve desk to the Daley Circ desk.

4. The Math Collection has been transferred to the Daley library.

5. Patron file load was done Monday, Jan. 11. Problem reports will be forthcoming. This is the first time faculty/staff records have loaded; we will need to watch for permanent addresses (many prefer that the office address display in MyAccount. These records will expire one year after the date of the patron load. Part of our problem with barcodes is granularity. Urbana apparently lists all undergrads as undergrads, e.g.; sometime in the future, (next year?) we may want to consider doing the same and identifying the class as a statistical category. This would reduce the number of barcodes created when a student changes class.

6. Lisa has sorted the patron load by I-card prefix to identify UIC patrons; the load was done in three stages: match on UIN, match on SSN, and records new to the file. Patrons not now in the files will to be entered by hand. We suspect this will be new staff/faculty. The HUGS did not load as such in this time; Lisa believes the information is in her source but needs to be identified. Meanwhile the Honors College has supplied the information. We want to also pick up students who drop out. Theoretically the load could be done weekly, but this may be too often; consider monthly.

7. Discussion of the Dead Request report was deferred to February.

8. PDQ – Sherry was asked to report on steps the Security Council has taken for the Math collection move. The display names have been changed. Once we have official word of the closing, Math locations will be moved to the Daley policy and Lisa will be asked for reports of off-location item types.

Bob reported that technical services are being examined to redefine or reaffirm what it/they is/are. An additional quad-level group, called the User Services Ensemble, has been appointed by Steering as an ad-hoc public services group and is reviewing public services in the same spirit.

9. Unit reports/questions
- No system new or views
- Recalls- the recall life in most local circ policies is 85 days; this still causes problems with patrons who wait out the recall period and renew rather than returning the material.
- Users who have large number of item checked out: Patrons with more than 100 items checked out will be identified and may be asked to think about what they could manage and to consider returning what they weren’t using. This has been done in the past and was helpful. To help with this kind of problem, we may want to consider re-introducing renewal limits. Our sister institutions have done it.

Next meeting: Feb. 8, 2005, Main Library 1-360 LIB, 9 a.m.

Steering Committee
Minutes of the meeting Jan. 26,2005

Present: Berta, Bicknese, Bloss, Case, Daugherty, Dorsch, Ford, Guss, Hurd, Jacobson, Jones, Lambrecht (convener), Logan, Malinowsky (timekeeper), Naru (minutes), Schellhause, Scherrer, Shuler, Starkman, Weller.

1. Minutes of the meetings of Jan. 5, 2005, were approved with minor changes. Malinowsky will send approved version of the minutes to ULIB@uic.edu for posting in the newsletter.

2. To frame Steering's budget discussion, Berta presented a report on the current budget in state and ICR funds; Ford presented the personnel detail; Bloss summarized the library materials budget.

The projection for FY05 is that the Library will spend $250,000-$300,000 more than budgeted for salaries and will have a $200,000 deficit in operating funds. Therefore, the Library will have to use about $500,000 of its reserves on current year spending.

The outlook for FY06 is a flat budget with some mandated salary increases and no capital funds. Steering suggested some ways to reduce state and ICR spending, including individual efforts to contain costs for supplies and services, hiring more Federal work study students, and increasing grant funding.

3. Scherrer reported on the TV2010 library staff sessions, TV2010's next step is to hold discussions with groups outside of the library.

4. The Computers for Everyone program (revised/everything out of warranty, less the Arcade requests which will be addressed at a future Steering meeting) was endorsed by Steering.

5. The committee discussed spending some of the reserve for facilities projects and Computers for Everyone, as well as specific priorities for Daley, Science, and the LHS libraries. There was consensus that inadequate technology and some facilities conditions are impeding our ability to do our jobs and fulfill the Library's responsibilities to the campus.

Steering agreed that the Library should spend about $250,000 for Computers for Everyone and $250,000 for facilities projects over the next 18 months. Library Systems will coordinate Computers for Everyone and Case and senior staff will work from the facilities priorities lists to initiate high priority projects.

6. The next meeting of Steering is scheduled for Wednesday, Feb. 9, 1005. The topic is the Library's FY06 budget request and Case's presentation to the Provost, Vice Chancellors, etc.