Director, Records and Registration (Registrar)

for the UIC College of Medicine

Congratulations on your acceptance and welcome to the UIC College of Medicine (COM). I wish you a pleasant summer before you embark on your medical education.

Your Orientation program will be held during the week of August 9. To participate in the Orientation, you must register for your Fall 2004 courses by August 9, 2004. In addition to the registration requirement, you submit all outstanding documents required by the Office of Medical College Admissions no later than August 9, 2004.

Should you have any doubt about attending UIC for your medical education, I ask that you not register until you are certain that our medical school is the one you will attend. If you do register and later decide to enroll elsewhere, you must drop all courses, before August 20, 2004, to avoid a tuition and fees bill.

During your tenure here as a medical student you will hear references made to the COM Registrar's Office and to the UIC Office of Admissions and Registration (OAR). The College of Medicine Office of the Registrar has very limited services. As an ‘arm' of the main UIC campus OAR, we provide medical students with COM-specific records and registration information. The OAR receives all final grades, maintains the official academic transcript and prepares diplomas for all students including those in the College of Medicine. Additionally, the OAR completes all documents requiring verification of enrollment or graduation. That office also maintains campus registration system, the UIC Student Access System/UI Integrate Student Self Service.

Please take the time to read every section. Click on each heading below to be connected to that section. Do not hesitate to call me if I can assist you in any way.

1. RECORDS AND REGISTRATION
2. COM REGISTRATION RULES
3. TUITION AND FEES
4. REGISTRATION AND TUTTION AND FEES PAYMENT OBLIGATION
5. UIC EXPRESS AND THE UIC STUDENT ACCESS SYSTEM
6. FALL 2003 REGISTRATION DATES AND INSTRUCTIONS
7. REGISTRATION HOLDS
8. UIC TIMETABLE
9. CHANGE OF ADDRESS

1. RECORDS AND REGISTRATION

The two offices that serve COM student records and registration needs are listed below:

COLLEGE OF MEDICINE OFFICE OF THE REGISTRAR

UIC OFFICE OF ADMISSIONS AND RECORDS

2. COM REGISTRATION RULES

a. All UIC students including those in the COM register for courses through the campus registration system. The registration mechanism is UIC Student Access System/UI Integrate Student Self Service.

b. The campus requires that registration be completed by the 10th day of each fall and spring semester and by the 5th day of each summer semester to avoid a $50 late registration fee; the COM requires that you register for all basic science courses and clinical rotations before they begin. The COM academic schedule often does not coincide with the campus academic calendar; each semester we will advise you on how to manage these differences to register correctly and on time.

c. Failure to comply with the registration requirement precludes receiving credit for courses, participating in further educational activities, sitting for COM examinations or external board examinations, registering in future terms, receiving financial aid checks. Failure to comply may result in dismissal.

d. Registration is a University entity; my office strictly enforces UIC registration policies, regulations and rules codified by the Board of Trustees and UIC administration. COM registration rules have been developed to reinforce registration requirements and to clarify differences for COM students.

3. TUITION AND FEES

Students who complete the curriculum in the expected four-year period should expect to pay tuition and fees for 10 semesters. Tuition and Fees rates are subject to annual increases. Students who opt to enroll in the Decompressed Program will pay tuition for five years. Details on this program are available in the Office of Student Affairs.

A mandatory student Disability Insurance Fee is assessed one time per year in the fall of each year you are enrolled here. M-1, M-2, M-3 and M-4 students are assessed $58.20. This fee is not listed on the UIC Timetable fee schedule, but it will appear on your first or second fall semester tuition and fees bill. The difference in assessments between the first two and last two years reflects the level of patient involvement and the level of disability payments that would be made if a successful claim is filed. The assessment and potential payment also reflect the number of years into the curriculum and, therefore, the potential income loss should an unforeseen event prevent your progress in the curriculum. This $58.20 assessment will appear on your tuition bill in October and you will be covered until Fall 2005 when you will again be assessed the $58.20 fee.

4. REGISTRATION AND TUITION AND FEES PAYMENT OBLIGATIONS

You must register for courses/clerkships each semester you are engaged in educational activities for credit, unless you go on a Leave-of-Absence (LOA), withdraw or are dismissed. Registration creates your tuition and fees bill and updates your UIC academic transcript. Please remember that on-time registration is an obligation. Student noncompliance prevents financial aid disbursement (to whomever this is applicable), prevents sitting for exams and earning credit and prevents access to campus resources and services. Permission to register late will only be granted by the Associate Dean of Student Affairs following a successful petition for such permission.

We expect that you will take registration and payment obligations seriously as a medical student and future physician. Complete registration in the designated period after you receive email notification of registration dates for the next semester.

5. THE UIC STUDENT ACCESS SYSTEM/UI INTEGRATE STUDENT SELF SERVICE

The UIC Student Access System/UI Integrate Student Self Service is a secure campus Web site to process your registration. Details are described in the front pages of the UIC Timetable publication.

The UIC Student Access System is relatively easy to use to register. An Enterprise ID and Password are REQUIRED to register. Instructions to obtain your Enterprise ID can be found at the following web address: http://www.uic.edu/depts/ims/webstudent/enterpriseid.htm

6. FALL 2004 REGISTRATION DATES AND INSTRUCTIONS

Participation in the M-1 Orientation program requires that you have submitted all complete, required documents to the Office of Medical College Admissions and registered via the UIC Student Access System/UI Integrate Student Self Service by August 9, 2004.

Instructions guiding you through the Fall 2004 registration process are on the College of Medicine Registrar's Web Site at: http://www.uic.edu/depts/mcam/chicago/reg/reginfo.html. The registration information letter was prepared for Summer and Fall 2004 for the entire Chicago student body. Read through the general information there some of which is emphasized in this letter.

Click on "Current COM Course and Call numbers", and find "M-1 Fall 2004 Courses." You will need the Call Numbers listed to register. Register for the first six courses listed there for a total of 20 credit hours.

You will be notified, via email by way of the class listserv, about Spring 2005 registration in late fall. Your spring hours will total 19 credits. With a heavy academic load this coming year, it is to your advantage to review your study habits and to begin to plan other events and situations in your life accordingly.

You will be informed approximately two months before the start of each semester of the course call numbers and respective registration dates and deadlines. We will contact you expeditiously if you fail to comply with the requirement to register before educational experiences begin.

Please note that all first-year medical students have the same course schedule. When you register, you will not be choosing what time or days to take your courses; rather you register to participate in academic classes for credit. Registration allows students to attend classes, to take examinations, to earn credit toward graduation and to obtain financial aid, if needed. On the technical side, registration is required to establish a UIC e-mail account, to initiate the UIC academic transcript and to generate a monthly tuition and fees statement.

7. REGISTRATION HOLDS

Registration Holds may be placed at any time during a semester and by one or more UIC or COM offices: 1. Student Accounts Receivable (SAR) - for nonpayment of bills; 2.Office of Immunization Records for immunization updates; 3. COM Advising Hold - for failure to register, failure to return borrowed books or material or graduation issues, or 4. Debt Management Hold - for failure to complete a debt management session, a Student Financial Services requirement.

Once a Hold has been placed, registration access is denied until the Hold is cleared. When a student registers, the system reveals if one or more Holds have been placed on a student record, which office placed the Hold and who to contact to resolve the Hold(s). Students who attended UIC for undergraduate or graduate work may find registration Hold(s) stemming from previous attendance. All Holds must be addressed before registration can proceed. Students should access the registration system several times per semester to learn if a Hold has been placed on their record.

8. UIC TIMETABLE

The UIC Timetable is published by the UIC Office of Records and Registration for distribution to students each semester. The first 20+ narrative pages of this booklet explain numerous UIC registration policies, procedures and events. These pages include the UIC Student Access System/UI Integrate Student Self Service process and system, registration dates and deadlines, withdrawal and refund policies, student fees and the current academic year (AY) Tuition and Fees Schedule.

As a courtesy to COM students, each semester the UIC Office of Records and Registration (ORR) delivers a limited supply of UIC Timetables to our office, Room 618 College of Medicine West (CMW). I encourage you to obtain one as the front information pages may benefit you.

9. CHANGE OF ADDRESS

Students must provide change-of-address information to the COM Office of Student Affairs to receive COM grade reports, UIC tuition statements and other mail at the correct address. To update your address information please click here.