Congratulations on your acceptance and welcome
to the UIC College of Medicine (COM). I wish you a pleasant
summer before you embark on your medical education.
Your Orientation program will be held during the
week of August 11. To participate in the Orientation, you must
register for your Fall 2008 courses by August 11, 2008. In addition
to the registration requirement, you submit all outstanding
documents required by the Office of Medical College Admissions
no later than August 8, 2008.
Should you have any doubt about attending UIC
for your medical education, I ask that you not
register until you are certain that our medical school is the
one you will attend. If you do register and later decide to
enroll elsewhere, you must drop all courses, before August 22,
2008, to avoid a tuition and fees bill.
During your tenure here as a medical student you
will hear references made to the COM Registrar's Office and
to the UIC Office of Admissions and Registration (OAR). The
College of Medicine Office of the Registrar has very limited
services. As an ‘arm' of the main UIC campus OAR, we provide
medical students with COM-specific records and registration
information. The OAR receives all final grades, maintains the
official academic transcript and prepares diplomas for all students
including those in the College of Medicine. Additionally, the
OAR completes all documents requiring verification of enrollment
or graduation. That office also maintains campus registration
system, the UIC Web for Student.
Please take the time to read every section. Click
on each heading below to be connected to that section. Do not
hesitate to call me if I can assist you in any way.
2. COM REGISTRATION RULES
a. All UIC students including those in the COM
register for courses through the campus registration system.
The registration mechanism is UIC Web for Student.
b. The campus requires that registration be
completed by the 10th day of each fall and spring semester
and by the 5th day of each summer semester to avoid a $50
late registration fee; the COM requires
that you register for all basic science courses and clinical
rotations before they begin. The COM academic schedule
often does not coincide with the campus academic calendar;
each semester we will advise you on how to manage these differences
to register correctly and on time.
c. Failure to comply with the registration requirement
precludes receiving credit for courses, participating in further
educational activities, sitting for COM examinations or external
board examinations, registering in future terms, receiving
financial aid checks. Failure to comply may result in dismissal.
d. Registration is a University entity; my office
strictly enforces UIC registration policies, regulations and
rules codified by the Board of Trustees and UIC administration.
COM registration rules have been developed to reinforce registration
requirements and to clarify differences for COM students.
3. TUITION AND FEES
Students who complete the curriculum in the
expected four-year period should expect to pay tuition and
fees for 10 semesters. Tuition and Fees rates are subject
to annual increases. Students who opt to enroll in the Decompressed
Program will pay tuition for five years. Details on this program
are available in the Office of Student Affairs.
A mandatory student Disability
Insurance Fee is assessed one time per year in the
fall of each year you are enrolled here. M-1, M-2, M-3 and
M-4 students are assessed approximately $58.20. This fee is not
listed on the UIC Timetable fee schedule, but it will appear
on your first or second fall semester tuition and fees bill.
This approximate $60 assessment will
appear on your tuition bill in October and you will be covered
until Fall 2009 when you will again be assessed the
fee.
4. REGISTRATION AND TUITION AND FEES PAYMENT
OBLIGATIONS
You must register for courses/clerkships
each semester you are engaged in educational activities for
credit, unless you go on a Leave-of-Absence (LOA), withdraw
or are dismissed. Registration creates your tuition
and fees bill and updates your UIC academic transcript. Please
remember that on-time registration is an obligation. Student
noncompliance prevents financial aid disbursement (to whomever
this is applicable), prevents sitting for exams and earning
credit and prevents access to campus resources and services.
Permission to register late will only be granted by the Senior Associate
Dean of Students following a successful petition for
such permission.
We expect that you will take registration and
payment obligations seriously as a medical student and future
physician. Complete registration in the designated period
after you receive email notification of registration dates
for the next semester.
5. THE UIC WEB FOR STUDENT
The UIC
Web for Student is a secure campus Web site to process
your registration. Details are described on the web site.
The UIC Web for Student is relatively
easy to use to register. An Enterprise ID and Password are
REQUIRED to register. Instructions to obtain your Enterprise
ID can be found at the UIC Web for Student/Student Self Service login web address: https://apps.uillinois.edu/selfservice See ATTENTION: FIRST-TIME USERS
6. FALL 2008 REGISTRATION DATES AND INSTRUCTIONS
Participation in the M-1 Orientation program
requires that you have submitted all complete, required documents
to the Office of Medical College Admissions and registered
via the UIC
Web for Student by August 11, 2008.
Instructions guiding you through the Fall 2008
registration process are on the College of Medicine Registrar's
Web Site at: http://www.uic.edu/depts/mcam/chicago/reg/reginfo.shtml The registration information letter was prepared for Summer
and Fall 2007 for the entire Chicago student body. Read through
the general information there some of which is emphasized
in this letter.
Click on "Current
COM Course Registration Numbers", and find "M-1 Fall 2008
Courses." You will need the Course Registration Numbers (CRN) listed to register.
Register for the first six courses listed there for a total
of 19 credit hours.
You will be notified, via email by way of the
class listserv, about Spring 2009 registration in late fall.
Your spring hours will total 20 credit hours.
You will be informed approximately two months
before the start of each semester of the CRNs
and respective registration dates and deadlines. We will contact
you expeditiously if you fail to
comply with the requirement to register before
educational experiences begin.
Please note that all
first-year medical students have the same
course schedule. When you register, you will not be choosing
what time or days to take your courses; rather you register
to participate in academic classes for credit. Registration
allows students to attend classes, to take examinations, to
earn credit toward graduation and to obtain financial aid,
if needed. On the technical side, registration is required
to establish a UIC e-mail account, to initiate the UIC academic
transcript and to generate a monthly tuition and fees statement.
7. REGISTRATION HOLDS
Registration Holds may be placed at any time
during a semester and by one or more UIC or COM offices: 1.
Student Accounts Receivable (SAR)
- for nonpayment of bills; 2.Office of
Immunization Records for immunization updates; 3. COM
Advising Hold - for failure to register, failure to
return borrowed books or material or graduation issues, or
4. Debt Management Hold - for failure
to complete a debt management session, a Student Financial
Services requirement.
Once a Hold has been placed, registration access
is denied until the Hold is cleared. When a student registers,
the system reveals if one or more Holds have been placed on
a student record, which office placed the Hold and who to
contact to resolve the Hold(s). Students who attended UIC
for undergraduate or graduate work may find registration Hold(s)
stemming from previous attendance. All Holds must be addressed
before registration can proceed. Students should access the
registration system several times per semester to learn if
a Hold has been placed on their record.
8. UIC TIMETABLE
The UIC Timetable is published by the UIC Office
of Records and Registration for distribution to students each
semester. The first 20+ narrative pages of this booklet explain
numerous UIC registration policies, procedures and events.
These pages include the UIC Web for Student process
and system, registration dates and deadlines, withdrawal and
refund policies, student fees and the current academic year
(AY) Tuition and Fees Schedule.
As a courtesy to COM students, each semester
the UIC Office of Records and Registration (ORR) delivers
a limited supply of UIC Timetables to our office, Room 618
College of Medicine West (CMW). I encourage you to obtain
one as the front information pages may benefit you.
9. CHANGE OF ADDRESS
All student address changes must be made using
the UIC
Web for Student system. The College downloads your
mailing address information from the University database daily.
Your mailing address must be correct in order to receive any
mail distributed by the College of Medicine. This includes
all COM grade reports.
