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updated 5.28.2015

Office of Faculty Affairs : Process for Q Contract Recommendations

    A Q contract is an initial, non-tenured appointment for faculty who join the University as an associate professor or professor. It is only relevant to the Academic (RT) and Academic (CT) Tracks. It may be desirable to appoint a new faculty member on a Q contract when an individual is at a senior level but has experience or credentials which are not the norm for the College or which make the option of offering immediate tenure inadvisable. Although Q contracts may be written for one, two, or three years, the full three year Q appointment is strongly recommended. During the promotion and tenure cycle of the final year of the Q contract, the faculty member is normally reviewed for tenure. Other options include petitioning for an additional three years (requires Provost's approval) or allowing the Q contract to expire without continued employment. The terms of a Q appointment should be included in the letter of offer.

    Process for Q-Contract Recommendations

    A two-tiered process for the review of Q contracts has been approved by the College of Medicine. The intent is to streamline the process for those Q appointments that represent a parallel move from the last position of the faculty member being appointed. For Q appointments that represent a promotion from the last position, the current requirements are still in place.


    1) All Q-contract proposals which represent a promotion of some kind will continue to require a full promotions and tenure packet and traditional review by the Faculty Appointments, Promotions and Tenure Committee and the College Executive Committee.

    Examples of cases requiring a full review:

    • A new hire who is currently a tenure-track Assistant Professor at another institution and is proposed for appointment at UIC as Associate Professor on a Q contract.
    • A new hire who is currently a tenured Associate Professor at another institution and is proposed for appointment at UIC as Professor on a Q contract.
    • A new hire who currently holds a non-tenurable position as Associate Professor at another institution and is proposed as Associate Professor on a Q contract in a tenurable position.

    2) Appointments involving a parallel move from a tenured or tenurable position into a Q contract at the same rank are permitted to undergo an expedited review. The packet for an expedited Q contract review is available here. Required documentation includes a current CV providing detailed information on teaching/service/and research activitie, a personal statement from the candidate describing his or her activities and philosophical perspectives for teaching, research and service, and a minimum of three letters of reference from full professors able to speak with personal knowledge to the candidate's research, teaching and clinical skills or other service as applicable, as well as his or her professional stature in the discipline.

    These materials should be submitted to the Office of Faculty Affairs for review by the Faculty, Appointments, Promotions and Tenure Committee and the College Executive Committee. The actions of both of these committees are taken under advisement by the Dean who makes the final recommendation. If the abbreviated materials prompt a negative review by either of the College committees, the department head has the option of a second review following submission of a complete promotions and tenure packet.

    3) The process for awarding tenure following a Q contract period for all candidates remains as it is now - a full packet taken through the College level review as well as review by the all-campus Promotion and Tenure Committee, the Provost, the Chancellor, and the Board of Trustees.

    Approved by the College Executive Committee, 2/15/06

    If you have any questions, please contact the Office of Faculty Affairs.