Welcome to the growing number of professional‚ civic‚ church‚ and social organizations who use UIC facilities for their summer conferences‚ workshops‚ meetings‚ and other special events. Senior citizens as well as pre-college age youngsters participate in summer programs on campus. In addition‚ UIC faculty and others conduct academic programs‚ athletic camps‚ and various summer activities. UIC’s Meetings and Conferences Office coordinates the logistics for each group’s visit to UIC by making arrangements for housing‚ meals‚ meeting space‚ audivisual equipment‚ parking‚ and recreation. The information and guidelines that follow are designed to answer questions about summer housing operations and to provide details about contract completion‚ the nonrefundable deposit‚ final guaranteed counts‚ room assignments‚ rooming lists‚ and deadlines. We look forward to each group having a pleasant stay on campus.
Housing at UIC is safe‚ affordable‚ and comfortable. Campus Housing offers single and double occupancy rooms in air-conditioned residence halls on the east‚ west‚ and south sides of campus. Our facilities range from traditional double rooms (with about fifty people to a floor and community bathrooms) and cluster style rooms (with three doubles and two singles sharing a bathroom) to two and four bedroom apartments. Each room is equipped with single beds‚ desks‚ and chairs. Wheelchair-accessible rooms are also available.
Standard linen is provided in the daily room rates and includes a blanket‚ pillow‚ pillowcase‚ sheets‚ towels‚ and a washcloth. Hand soap and a drinking glass are also provided. Linen is exchanged once a week. Individual rooms are not cleaned on a daily basis; however‚ daily housekeeping of public areas is provided and bathrooms are cleaned thoroughly at least once a week. Additional housekeeping services maybe arranged for a fee. (Linen packets for long term guests are available for $25.00‚ and include a blanket‚ pillow‚ pillowcase‚ sheets‚ towels and a washcloth--all to be left in the room at check-out or lost/missing linen charges will apply.)
The East Area Office is located at 700 South Halsted Street‚ 2nd Level; telephone number is 312-355-6500. Conference groups housed on the east side of campus report to the East Area Office (Front Desk) to check-in and to check-out. Residence Halls on the east side include Courtyard (CTY)‚ Commons North (CMN)‚ Commons South (CMS)‚ and Commons West (CMW). Collectively‚ these halls are known as the Student Residence and Commons (SRC).
The West Area Office is located at 1933 West Polk Street‚ Lower Level; telephone number is 312-355-6400. Conference groups housed on the west side of campus report to the West Area Office (Front Desk) to check-in and to check-out. Residence halls on the west side include Student Residence Hall (SRH)‚ Polk Street Residence (PSR)‚ and the Single Student Residence (SSR).
The Resident Life Office for Thomas Beckham Hall (TBH) is located at 1250 South Halsted Street; telephone is 312-355-6100. The Residence Life Office for Marie Robinson Hall is located at 811 West Maxwell Street; telephone is 312-355-6201. Conference groups housed in Marie Robinson Hall or Thomas Beckham Hall report to the Front Desk‚ on the Lobby Level of the halls‚ to check-in and to check-out. Marie Robinson Hall and Thomas Beckham Hall are only available to guests over the age of 21.
The Residence Life Office for James Stukel Towers (JST) is located at 718 West Rochford; telephone is 312-355-6000. Groups housed in James Stukel Towers report to the Front Desk on the second floor to check-in and to check-out.
Each summer group must provide a director or coordinator who will work directly with UIC Meetings and Conferences staff. All youth groups must have an adult director. Please view a copy of "GUIDELINES FOR YOUTH GROUPS" if applicable.
An official UIC contract must be completed and signed at least one (1) month prior to the group’s arrival. A nonrefundable deposit (25% of estimated charges) must accompany the contract. Rooms will not be held without a deposit. The contract will be drawn up by the group’s director or coordinator (contact person) and UIC’s Director of Meetings and Conferences. PLEASE NOTE: A group’s needs must be planned for well in advance and must be indicated on the contract. This includes requests for different check-in or check-out times or arrangements; special considerations and/or accommodations for persons with disabilities; catered meals such as box lunches or barbecues; meeting‚ recreational‚ or classroom space; extra security personnel; and/or other similar types of requests which involve pre-planning.
The FINAL guaranteed number of sleeping rooms needed‚ the final balance and the participant rooming list are due no later than two (2) weeks prior to arrival. PLEASE NOTE: Housing is billed at 100% of the final guaranteed count. Groups will be charged for "no shows".
Each group is responsible for handling its own room assignments. The UIC Meetings and Conferences staff will not assign roommates. The staff will be happy to provide floor plans and rosters as well as suggestions to groups who may need extra help in making room assignments. PLEASE NOTE: When making assignments‚ you should assign all rooms and floors to capacity. All double rooms should have two people‚ and a floor should be completely filled before using the next floor.
Each group must provide an accurate (and typed) PARTICIPANT ROOMING LIST. This list should indicate full names of your guests‚ gender identification‚ arrival and departure dates‚ and the pairings for shared rooms. Once your group has checked-in‚ very few (if any) room changes should be made!
Each group should plan to provide the UIC Meetings and Conferences staff with at least two (2) copies of their final program or conference schedule (to include a timetable and locations of the group’s activities). Receipt of the program or schedule before your arrival on campus will help us in our preparations for your group.
Each conference group is required to obtain Liability Insurance‚ at its own expense‚ with the University of Illinois named as an additional insured. Your UIC Meetings and Conferences contact person will be able to provide specific details.
UIC Meetings and Conferences Office
Student Center East‚ Room 214
750 South Halsted Street (MC 117)
Chicago‚ IL 60607-7011
Phone: (312) 413-5040
Fax: (312) 355-5583
Copyright © 2008 The Board of Trustees of the University of Illinois
