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UIC Teaching Evaluation Policy

UIC Policy

Responsible Officer: Provost and Vice Chancellor for Academic Affairs
Sponsoring Office: Vice Provost for Faculty Affairs
Contact Information: Renee Taylor, Vice Provost for Faculty Affairs, 6-3412

Objective/Rationale:

Based on a substantial amount of research, information from students is an important means of evaluating faculty performance. In addition to other forms of evaluation, student evaluations of teaching are required to provide a mechanism to receive student feedback on course content, course processes and procedures, teaching approach, and presentation/communication style. These evaluations provide students with a means for providing such anonymous feedback to faculty.

Policy Statement:

As specified in a regularly-updated timeline provided on the website of the Office for Faculty Affairs, students attending regularly-scheduled undergraduate, graduate, and professional courses for which credit is awarded or required for program or degree completion, regardless of the method of delivery, must be provided with a means of evaluating the course in its entirety (e.g., a final course evaluation). The final course evaluation must be solicited from students no earlier than three weeks before the start of final exams, and no later than the week of final exams. Reports of evaluation findings must be returned to each faculty member no earlier than the deadline date set by the UIC Office of the Registrar specifying when final grades are due. 

Each faculty member’s home unit maintains responsibility for ensuring that the faculty member informs students of the need to complete the evaluation and administers the evaluation according to recommended guidelines and practices. If, for any reason, it is not appropriate to administer an evaluation, the faculty member should consult the appropriate administrator of the responsible unit or College or to which he or she holds a primary appointment.

The Office for Faculty Affairs will maintain electronic records of student evaluations of teaching as documentation of student evaluation of teaching. The Office for Faculty Affairs will only provide opportunities for student evaluation of teaching for scheduled courses that conform to the available evaluation formats provided by the campus system. UIC reserves the right to publish online the results of student evaluations of teaching for courses with an enrollment greater than 10 students and a minimally acceptable response ratio. The Office for Faculty Affairs is only responsible for publishing evaluation results for those faculty members participating in the campus-sponsored program through the Office for Faculty Affairs. All Departments are strongly encouraged to participate in the campus-sponsored program.

Units electing not to participate in services offered through the campus program are responsible for conducting student evaluations of teaching and publishing those evaluation results independently, at their own expense, and are responsible for providing a summary of findings reflecting the performance of all faculty members in their unit to the Office for Faculty Affairs each semester according to deadlines set forth by the Office for Faculty Affairs.

Applicability (location, group, subject as appropriate):

To all credit or required courses offered at or through the UIC campus and its sites, regardless of the method of delivery or location.

Definitions or Clarification of Terms:

Faculty Member: The individual who is “responsible” under College guidelines, regardless of faculty rank –  undergraduate, professional, and graduate courses held at any UIC campus and determined by the College to be covered by this policy. If for some reason an evaluation is not appropriate, the individual should consult the appropriate administrator of the College to which he or she holds a primary appointment.
Scheduled Courses: Courses for which credit is awarded or are required for program or degree completion and which have a designated schedule for attendance and sufficient enrollment to facilitate a numerically valid result.
Student Evaluation of Teaching: A set of questions that elicit student ratings of course content, process, and faculty member performance.  
Unit:  The Department, School, or College assuming controlling responsibility for the student- evaluation-of-teaching process.

Related Statutes, Policies, Requirements, Standards or Guidelines:

Student evaluations of teaching may not be used as the sole basis for considering the criterion for teaching excellence in the tenure review process. In addition to this policy, faculty members are advised to follow campus policies and any additional policies, requirements, standards, or guidelines of their respective Colleges, Units, and Departments.

Procedure:

Individual Colleges shall determine which, if any, of their courses may be excluded from this policy. In cases where more than one faculty member is assigned to a course, colleges shall determine who is responsible for ensuring that the student evaluation of teaching is conducted. If there are two or more faculty members for the course, both should be individually assessed, when possible.

The Office of Faculty Affairs will maintain electronic records of teaching evaluations as documentation of student evaluation of teaching. Faculty members are advised to maintain copies of their own evaluations for use in promotion and tenure and/or related performance evaluation documentation. UIC reserves the right to publish the results of student evaluations of teaching online.

Forms, On-line Processes:

Teaching evaluations will be completed by students online through an accessible web-based system accessed and maintained through the Office of the Vice Provost for Faculty Affairs.

Group Impact or Special Concerns:

Deans, Associate Deans, Dean of Students, Department Heads, Program Directors, Faculty Members, Students.